Backlog Templates

Backlog Templates

Shared reference for ADO and GitHub work-item template generation, content sanitization, autonomy-tier vocabulary, disclaimer-block placement, and work-item ID conventions used by every planner that emits a backlog handoff.

Overview

Planners that emit Phase-final backlog work items all need the same dual-format template skeletons, the same content sanitization rules, and the same convention for where to assign work-item IDs. This skill consolidates those shared pieces so each planner instruction file can reference one source instead of restating them.

Callers:

• RAI Planner (rai-planner skill references/backlog-handoff.md)
• Security Planner (.github/agents/security/security-planner.agent.md; security-specific handoff details in .github/skills/project-planning/security-planning/references/backlog-formats.md)
• SSSC Planner (.github/instructions/security/sssc-planner.instructions.md)
• Accessibility Planner (accessibility/accessibility skill references/phases/backlog-handoff.md)
• Privacy Planner (.github/instructions/privacy/privacy-identity.instructions.md)

What stays per-planner (NOT in this skill):

• Domain-specific HTML and markdown body content (NIST characteristic vs. STRIDE category vs. WCAG criterion vs. Scorecard check).
• Severity-to-priority and severity-to-tier mapping tables — different input vocabularies per planner.
• Work-item hierarchy mapping (Epic / Feature / Story / Task / Bug).
• The accessibility disclaimer text (pinned to accessibility-identity.instructions.md by the L7 disclaimer lever).

ADO Work Item Template

ADO description fields use HTML and embed a planner-specific field block plus a verbatim disclaimer blockquote. Parameterize the skeleton with the planner ID prefix and per-planner field set.

Skeleton:

<div>
  <h3>{Domain} Control: {control_name}</h3>
  <!-- planner-specific field block goes here -->
  <h4>Implementation</h4>
  <p>{implementation_details}</p>
  <h4>Acceptance Criteria</h4>
  <ul>
    <li>{criterion_1}</li>
    <li>{criterion_2}</li>
  </ul>
  <blockquote>
  <p><strong>Note</strong> — The author created this content with assistance from AI. All outputs should be reviewed and validated by a qualified {role} reviewer before use.</p>
  <ul><li><input type="checkbox" disabled /> Reviewed and validated by a qualified {role} reviewer</li></ul>
  </blockquote>
</div>

Worked example (Security Planner):

<div>
  <h3>Security Control: {mitigation_name}</h3>
  <p><strong>Threat:</strong> {threat_id} - {threat_description}</p>
  <p><strong>Bucket:</strong> {bucket_name}</p>
  <p><strong>Standards:</strong> {owasp_ref}, {nist_ref}</p>
  <h4>Implementation</h4>
  <p>{implementation_details}</p>
  <h4>Acceptance Criteria</h4>
  <ul>
    <li>{criterion_1}</li>
    <li>{criterion_2}</li>
  </ul>
</div>

Each planner substitutes its own field block (NIST characteristic + threat + control surface for RAI; framework + criterion + surface + personas + evidence + tradeoff for Accessibility; supply-chain control + Scorecard check + adoption type for SSSC; data category + processing purpose + DPIA reference + lawful basis + risk tier for Privacy).

Planner-specific ADO description field block (the keys substituted into the <!-- planner-specific field block goes here --> slot):

• RAI — characteristic, subcategory, principle, maturity_level, tradeoff_ref (when applicable).
• Security — threat_id, stride_category, bucket, risk_level.
• SSSC — Scorecard Check, Risk Level, Effort, Adoption Type, Prerequisite, Adoption Steps, Source References (Workflow, Script, Documentation).
• Accessibility — framework, criterion, surface, wcag_level, severity, category, risk_tier, tradeoff_ref (when applicable). Add an assistive-technology validation note when severity is critical or major.
• Privacy — data_category, processing_purpose, dpia_ref, lawful_basis, risk_tier.

GitHub Issue Template

GitHub issues use a YAML metadata header followed by a markdown body. Temporary IDs of the form {{<PREFIX>-TEMP-N}} are replaced with real issue numbers on creation.

Canonical YAML metadata header:

---
id: "{{<PREFIX>-TEMP-N}}"
planner: {rai|security|sssc|accessibility|privacy}
priority: {Critical|High|Medium|Low}
standards: ["{standard_id_1}", "{standard_id_2}"]
evidence_refs: ["{evidence_id_1}"]
cross_planner_refs: ["{wi_id_1}"]
---

Planner-specific augmentation fields (added to the same YAML block, not replacing it):

• RAI — characteristic, subcategory, principle, maturity_level, tradeoff_ref, horizon, standards.
• Security — threat_id, stride_category, risk_level, bucket, standards.
• SSSC — scorecard_check, risk_level, adoption_type, effort, standards.
• Accessibility — framework, criterion, surface, wcag_level, severity, category, risk_tier, tradeoff_ref, standards.
• Privacy — data_category, processing_purpose, dpia_ref, lawful_basis, risk_tier, standards.

Markdown body skeleton:

## {Domain} Control: {control_name}

{planner_specific_summary_lines}

### Implementation

{implementation_details}

### Acceptance Criteria

* [ ] {criterion_1}
* [ ] {criterion_2}

The disclaimer blockquote from the ADO template is reused verbatim at the end of the markdown body for parity across formats.

Per-Platform Field Mappings

ADO

GitHub

Content Sanitization Protocol

Apply these five rules to every work item before emission to ADO or GitHub. Sanitization runs after rendering and before MCP-driven creation.

1. Replace any occurrence of .copilot-tracking/ with a descriptive phrase such as {domain} plan artifacts (for example, security plan artifacts, accessibility plan artifacts).
2. Replace absolute file system paths with workspace-relative references.
3. Remove embedded state JSON or pointers to state JSON files; standards references inside state remain after extraction.
4. Preserve standards identifiers verbatim — OWASP A{NN}, NIST AI RMF subcategory IDs, CIS control numbers, WCAG criterion IDs (1.1.1, 1.3.5), Scorecard check names, SLSA level strings, Section 508 chapter IDs, EN 301 549 clause numbers.
5. Append a state.noticeLog entry per sanitized artifact with noticeType: "sanitization", source: "<planner-handoff-instruction-path>", the artifact path, and the sanitization rules that fired.

Debug-mode output retained under .copilot-tracking/<planner-domain>/{slug}/debug/ keeps full paths and never reaches external-facing work items.

Autonomy-Tier Enumeration

Three tiers control how rendered work items reach the target backlog system. The canonical vocabulary is manual / supervised / autonomous. A fourth value, coached, names a capability that emits no work items at all.

• manual — The planner emits a backlog handoff file under .copilot-tracking/. The user creates each work item in the target system independently. No MCP tool invocations.
• supervised — The planner drafts rendered work items in .copilot-tracking/, presents each batch of 5 to 10 items for user review, and only invokes MCP creation tools on user approval. This is the default tier.
• autonomous — The planner invokes MCP creation tools directly on the sanitized batch after the user pre-approves the run. All items are created in a single operation.
• coached — The capability produces a conversation and its own output rather than backlog work items. It renders nothing, invokes no creation tool, and reaches no backlog system, so no tier applies to it. No backlog planner selects this value and no planner state schema accepts it; it exists so a coaching-shaped capability has a name in this vocabulary instead of an undocumented absence. Coaching capabilities record no autonomy field in their own state.

Cross-reference mapping for planners that use divergent vocabularies. Each planner persists the selected value in its session state under userPreferences.autonomyTier using its own vocabulary; this table is the single source of truth for cross-planner equivalence.

Notes:

• Accessibility's vocabulary already matches the canonical names; the seed schema autonomyTier field is the persisted form.
• SSSC uses Guided as the lowest-autonomy tier label. Treat Guided and Manual as equivalent across planners for cross-reference and reporting.
• coached is not a tier and has no planner equivalent. It is not selectable, not persisted in any planner state schema, and carries no severity-to-tier routing. A planner that encounters it should treat it as out of range.
• Severity-to-tier mapping (which severity routes to which tier) stays in each planner's handoff instruction file.

Disclaimer-Block Placement Convention

Every backlog handoff artifact (handoff summary, ADO output file, GitHub output file) emits a disclaimer block verbatim at the end of the file. The block is the source of authority that the planner emission was AI-assisted and requires qualified human review before execution.

Source-of-truth split for the disclaimer text:

• RAI, Security, SSSC — Read the disclaimer text from .github/instructions/shared/disclaimer-language.instructions.md under the corresponding planner section.
• Privacy — Read the disclaimer text from .github/instructions/shared/disclaimer-language.instructions.md under the Privacy Planning section.
• Accessibility — Read the disclaimer text from .github/instructions/accessibility/accessibility-identity.instructions.md under the Disclaimer Handling heading. The L7 disclaimer lever pins the accessibility disclaimer to that file. Do not move it to shared/disclaimer-language.instructions.md.

Placement rules:

• Emit the block at the end of every emitted artifact, not at the start.
• Set state.disclaimerShownAt to the ISO 8601 timestamp at first emission within a session.
• Append a state.noticeLog entry per emission with noticeType: "handoff-disclaimer", source: "<authoritative-instruction-path>", and the artifact path.
• For ADO emission, the per-work-item HTML blockquote inside the description field is a separate review affordance and does not replace the file-level disclaimer block.

This skill intentionally does not reproduce the disclaimer text. Read it from the authoritative source above at emission time so updates to the canonical text propagate without skill edits.

Work Item ID Naming Convention

Work items use the format WI-{PREFIX}-{NNN} where the prefix identifies the originating planner and {NNN} is a zero-padded monotonic sequence scoped to the plan slug.

Rules:

• Distinct prefixes prevent ID collision when multiple planners produce a backlog against the same project.
• Sequence is monotonic per plan slug. Do not reuse identifiers across plans or sessions.
• GitHub temporary IDs are replaced with real issue numbers at creation time; preserve the temporary ID in state.noticeLog for traceability.
• Cross-planner references use the target planner's full ID, prefixed with the relationship type: Accessibility-Ref: WI-A11Y-{NNN}, Security-Ref: WI-SEC-{NNN}, RAI-Ref: WI-RAI-{NNN}, SSSC-Ref: WI-SSSC-{NNN}, Privacy-Ref: WI-PRIV-{NNN}.

Internal reference IDs (T-{BUCKET}-{NNN} for threats, EV-A11Y-{NNN} for evidence, SEED-A11Y-{NNN} for seeds, TO-A11Y-{NNN} for tradeoffs) remain scoped to their owning planner and are out of scope for this skill.