Glean Migration Deep Dive

Glean Migration Deep Dive

Overview

Comprehensive guide for migrating enterprise search from Elasticsearch or Algolia to Glean. Covers connector migration (replacing custom crawlers with Glean's push indexing API), permission model changes (mapping ACLs to Glean's datasource-level permissions), and full index rebuilds using bulkindexdocuments. Typical timeline is 2-4 weeks for a mid-size deployment with 100K-1M documents across multiple datasources.

Migration Assessment

// Scan current integration for deprecated patterns and index health
const assessment = {
  source: process.env.SEARCH_PROVIDER ?? 'elasticsearch',
  indices: await sourceClient.cat.indices({ format: 'json' }),
  totalDocs: 0, connectors: [] as string[], permissionModel: '',
};
for (const idx of assessment.indices) {
  assessment.totalDocs += parseInt(idx['docs.count'] ?? '0', 10);
  assessment.connectors.push(idx.index);
}
assessment.permissionModel = assessment.source === 'elasticsearch' ? 'index-level' : 'api-key';
console.log(`Source: ${assessment.source}`);
console.log(`Indices: ${assessment.connectors.length} | Total docs: ${assessment.totalDocs}`);
console.log(`Permission model: ${assessment.permissionModel} → Glean datasource ACLs`);

Step-by-Step Migration

Phase 1: Prepare

Export all documents from the current search provider and map them to Glean's document schema. Each document needs id, title, url, body, and permissions.

interface GleanDocument {
  id: string;
  datasource: string;
  title: string;
  url: string;
  body: { mimeType: 'text/plain' | 'text/html'; content: string };
  permissions: { allowedUsers?: string[]; allowedGroups?: string[] };
  updatedAt: string;
}

async function exportAndTransform(sourceIndex: string): Promise<GleanDocument[]> {
  const docs: GleanDocument[] = [];
  let scrollId: string | undefined;
  do {
    const batch = scrollId
      ? await sourceClient.scroll({ scroll: '2m', scroll_id: scrollId })
      : await sourceClient.search({ index: sourceIndex, scroll: '2m', size: 500 });
    scrollId = batch._scroll_id;
    for (const hit of batch.hits.hits) {
      docs.push({
        id: hit._id, datasource: 'custom_' + sourceIndex,
        title: hit._source.title, url: hit._source.url,
        body: { mimeType: 'text/plain', content: hit._source.body },
        permissions: { allowedGroups: hit._source.acl_groups ?? ['everyone'] },
        updatedAt: hit._source.updated_at ?? new Date().toISOString(),
      });
    }
  } while (scrollId && docs.length < 1_000_000);
  return docs;
}

Phase 2: Migrate

Create the Glean datasource and bulk-index all transformed documents.

// Create datasource
await gleanClient.post('/api/index/v1/adddatasource', {
  name: 'custom_knowledge_base',
  displayName: 'Knowledge Base',
  homeUrl: 'https://kb.example.com',
  objectDefinitions: [{ name: 'Article', propertyDefinitions: [] }],
});

// Bulk index in batches of 200
const BATCH_SIZE = 200;
for (let i = 0; i < docs.length; i += BATCH_SIZE) {
  const batch = docs.slice(i, i + BATCH_SIZE);
  await gleanClient.post('/api/index/v1/bulkindexdocuments', {
    datasource: 'custom_knowledge_base',
    documents: batch.map(d => ({
      id: d.id, title: d.title, url: d.url, body: d.body,
      permissions: d.permissions, updatedAt: d.updatedAt,
    })),
  });
  console.log(`Indexed ${Math.min(i + BATCH_SIZE, docs.length)}/${docs.length}`);
}

Phase 3: Validate

Run test queries against both old and new systems and compare result quality.

const testQueries = ['onboarding process', 'security policy', 'API authentication'];
for (const query of testQueries) {
  const result = await gleanClient.post('/api/client/v1/search', {
    query, pageSize: 5, requestOptions: { datasourceFilter: 'custom_knowledge_base' },
  });
  console.log(`"${query}" → ${result.results.length} results, top: ${result.results[0]?.title}`);
}

Rollback Plan

# Delete the Glean datasource (removes all indexed documents)
curl -X DELETE "https://your-instance.glean.com/api/index/v1/deletedatasource" \
  -H "Authorization: Bearer $GLEAN_API_TOKEN" \
  -H "Content-Type: application/json" \
  -d '{"name": "custom_knowledge_base"}'

# Re-enable old search provider
export SEARCH_PROVIDER=elasticsearch
echo "Rollback complete — old search provider re-enabled"

Migration Checklist

• Inventory all source indices and document counts
• Map permission model (index-level ACLs to Glean datasource permissions)
• Export and transform documents to Glean schema
• Create datasource via adddatasource API
• Bulk index all documents in batches of 200
• Run validation queries and compare relevance
• Update search UI to use Glean Client API
• Decommission old search crawlers and indices
• Monitor search quality metrics for 7 days post-migration
• Remove old provider SDK dependencies from codebase

Error Handling

Prerequisites

• A signed migration plan with data owners, source ACL authority, retention requirements, and a cutover/rollback decision owner.
• An inventory of opaque source IDs, counts, and checksums rather than exported document bodies or user lists.
• A sandbox rehearsal and a proven method to freeze writes, disable the new connector, and restore the prior search path.

Instructions

1. Baseline source counts, ACL mappings, freshness, and synthetic allow/deny probes before any migration.
2. Rehearse a bounded, idempotent migration in sandbox; quarantine schema or permission mismatches rather than coercing them.
3. Migrate one source cohort at a time, compare aggregate counts/checksums and access outcomes, and log opaque correlation IDs.
4. Cut over only after owner approval and a monitoring window; keep the prior path available until recovery criteria are met.
5. Roll back on an ACL, integrity, or freshness failure, then document the exact boundary that failed before retrying.

Output

Create a migration receipt with source cohort, baseline/target counts, ACL and probe results, checkpoint, owner approval, cutover status, retention action, and rollback reference. Never attach source content or credentials.

Examples

cohort=sandbox-hr-01; baseline=420; indexed=420; checksum=match; allow=pass; deny=pass; cutover=held; rollback=old-search-r8 documents a safe rehearsal.

Resources

• Glean Developer Portal
• Indexing API
• Search API

Next Steps

After migration, configure Glean's built-in connectors for Google Drive, Confluence, and Slack to replace custom crawlers. See glean-core-workflow-a for search integration.