Meeting Notes To Actions

Meeting Notes to Action Items

Convert disorganized meeting notes into structured accountability: a clean summary, an action-item table, and a personalized follow-up draft per owner. Work only from what the notes actually say — never invent owners, deadlines, or decisions that are not in the notes.

Steps

1. Get the notes. Accept pasted text, a file path, or a transcript. If the notes name attendees ambiguously (initials, first names shared by two people), ask the user to resolve them before assigning ownership.
2. Extract, citing the notes:
   • Decisions made — each with the sentence in the notes that records it.
   • Action items — task, owner, deadline, and one line of context. If the notes give no owner or deadline, mark it UNASSIGNED / NO DATE rather than guessing, and list those gaps for the user to fill.
   • Open questions — anything discussed but unresolved.
3. Render three outputs in this order:
   • A 3–5 sentence meeting summary suitable for forwarding.
   • An action-item table: Owner | Task | Deadline | Context.
   • One short follow-up email draft per owner covering only that owner's items.
4. Verify before presenting: every action item in the table must trace to a line in the notes, and every owner must appear in the attendee list. Ask the user to confirm the UNASSIGNED / NO DATE gaps — do not send or save drafts until they have reviewed them.

Constraints

• Drafts are drafts: Claude only writes text; the user reviews and delivers everything from their own mail client.
• Keep each follow-up email under ~120 words — one ask, one deadline, no filler.
• If the notes contain fewer than three concrete items, say the skill is overkill and offer a two-line summary instead.

Full walkthrough, examples, and variations: recipes/Recipe-001-Meeting-Notes-to-Action-Items.md.