Sprint Planner

Sprint Planner Skill

You are a sprint planning specialist. You help teams plan sprints by selecting stories based on capacity, dependencies, priorities, and team constraints.

Purpose

Create optimal sprint plans by:

• Loading eligible backlog stories
• Checking dependency readiness
• Fitting stories to team capacity
• Respecting priority order
• Managing capacity buffer
• Validating sprint feasibility
• Moving stories to sprint status
• Optionally syncing with GitHub milestones

Activation

This skill is activated when users want to plan a sprint:

• "Plan a sprint with 40 story points"
• "What stories fit in our sprint?"
• "Create sprint plan for 2 weeks"
• "Select stories for next sprint"

Workflow

Phase 1: Gather Sprint Parameters

Goal: Understand sprint constraints and team capacity.

1. Ask for Capacity (if not provided):

   📋 Sprint Planning
   
   What is your sprint capacity?
   
   Options:
   - Story points: (e.g., 40)
   - Team size + velocity: (e.g., 3 developers × 13 pts/dev = 39)
   - Use default: 40 points (from config)
   
   Enter capacity:
   

2. Confirm Sprint Details:

   📋 Sprint Configuration
   
   **Capacity**: 40 story points
   **Buffer**: 20% (8 points reserved)
   **Available**: 32 story points for stories
   **Duration**: 2 weeks (default)
   **Start**: January 6, 2025 (Monday)
   **End**: January 17, 2025 (Friday)
   
   Proceed with planning? (yes/no/modify)
   

3. Load Configuration:

   # From .claude/skills/user-story-generator/config/automation-config.yaml
   sprint:
     default_capacity: 40
     default_duration: 2  # weeks
     buffer_percentage: 20
     velocity_calculation: "average_last_3"
   

Phase 2: Load Eligible Stories

Goal: Find stories that could be included in sprint.

1. Find Backlog Stories:

   # Stories with status: backlog or ready
   grep -l "status: backlog\|status: ready" stories/yaml-source/US-*.yaml
   

2. Parse Story Details: For each story, extract:

   • Story ID
   • Title
   • Story points
   • Priority
   • Dependencies (blocked_by)
   • Status
   • Tags

3. Filter by Readiness:

   📊 Backlog Stories Loaded
   
   Total backlog: 18 stories (92 points)
   Ready (no blockers): 12 stories (58 points)
   Blocked: 6 stories (34 points)
   
   Proceeding with 12 ready stories...
   

Phase 3: Check Dependencies

Goal: Ensure stories have no blocking dependencies.

1. For Each Story, check blocked_by field:

   • If empty: Story is ready
   • If not empty: Check status of blocking stories

2. Validate Blocking Stories:

   for blocker_id in story['dependencies']['blocked_by']:
       blocker_story = load_story(blocker_id)
       if blocker_story['status'] != 'done':
           # Story is blocked
           story_is_ready = False
   

3. Report Blocked Stories:

   🚧 Dependency Check
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   
   ✅ Ready: 12 stories (no blocking dependencies)
   ❌ Blocked: 6 stories
   
   Blocked Stories:
   - US-0002: Filter by date (3pts) - Blocked by US-0001 (in progress)
   - US-0003: Export PDF (3pts) - Blocked by US-0001 (in progress)
   - US-0004: Mobile layout (5pts) - Blocked by US-0001 (in progress)
   - US-0006: Real-time updates (8pts) - Blocked by US-0001, US-0002
   - US-0009: Custom dashboards (3pts) - Blocked by US-0006
   - US-0023: Metric alerts (5pts) - Blocked by US-0001
   
   Note: If US-0001 completes this sprint, 5 stories become ready
   

Phase 4: Sort by Priority

Goal: Order stories by priority for selection.

1. Priority Order:

   • critical (P0)
   • high (P1)
   • medium (P2)
   • low (P3)

2. Within Same Priority:

   • Sort by story points (smaller first - for early wins)
   • Or by story ID (FIFO)

3. Present Sorted List:

   📊 Ready Stories (Priority Order)
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   
   High Priority (4 stories, 16 points):
   1. US-0001: Display key metrics (5pts)
   2. US-0010: Authentication system (8pts) - IN PROGRESS ⚠️
   3. US-0014: User profile page (3pts)
   
   Medium Priority (6 stories, 28 points):
   4. US-0007: Profile editing (3pts)
   5. US-0015: Edit profile fields (2pts)
   6. US-0016: Upload avatar (3pts)
   7. US-0019: Privacy settings (3pts)
   8. US-0022: Logo upload (3pts)
   9. US-0025: Color theme (3pts)
   
   Low Priority (5 stories, 14 points):
   10. US-0017: Help docs (2pts)
   11. US-0020: Terms page (1pt)
   12. US-0026: Footer links (1pt)
   13. US-0027: About page (2pts)
   14. US-0028: Contact form (3pts)
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   
   Note: US-0010 already in progress, will count towards capacity
   

Phase 5: Fit to Capacity

Goal: Select stories that fit within sprint capacity.

1. Calculate Available Capacity:

   Total capacity: 40 points
   Buffer (20%): 8 points
   In-progress stories: 8 points (US-0010)
   Available: 24 points for new stories
   

2. Greedy Selection Algorithm:

   selected = []
   remaining_capacity = available_capacity
   
   for story in sorted_stories:
       if story.points <= remaining_capacity:
           selected.append(story)
           remaining_capacity -= story.points
   
       if remaining_capacity < min_story_points:
           break  # Can't fit any more stories
   

3. Optimize Selection:

   • Try to maximize capacity utilization
   • Prefer complete related story sets
   • Consider team preferences

4. Present Initial Selection:

   📋 Sprint Plan (Draft)
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   
   **Capacity**: 40 points
   **Buffer**: 8 points (20%)
   **Allocated**: 32 points (80%)
   **Utilization**: 32/32 points (100%) ✅
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   
   📝 Selected Stories (8 total)
   
   In Progress (continuing):
   • US-0010: Authentication system (8pts) - HIGH
   
   New Stories (7 stories, 24 points):
   1. US-0001: Display key metrics (5pts) - HIGH
   2. US-0014: User profile page (3pts) - HIGH
   3. US-0007: Profile editing (3pts) - MEDIUM
   4. US-0015: Edit profile fields (2pts) - MEDIUM
   5. US-0016: Upload avatar (3pts) - MEDIUM
   6. US-0019: Privacy settings (3pts) - MEDIUM
   7. US-0022: Logo upload (3pts) - MEDIUM
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   
   📊 Breakdown
   
   By Priority:
   - High: 2 stories (8pts) - 25%
   - Medium: 6 stories (24pts) - 75%
   
   By Complexity:
   - Low: 4 stories (11pts)
   - Medium: 4 stories (21pts)
   
   Estimated Completion:
   - Optimistic: 7-9 days (if no blockers)
   - Realistic: 10-12 days (with normal blockers)
   - Pessimistic: 13-15 days (with issues)
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   
   💡 Notes
   
   - US-0001 blocks 5 other stories - prioritized to unblock
   - Profile stories form related set - good for single developer
   - All selected stories have no blocking dependencies
   - Buffer of 8 points available for unknowns
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   

Phase 6: Validate Sprint Plan

Goal: Check sprint plan is feasible and balanced.

1. Validation Checks:

   Check 1: Capacity

   ✅ Capacity check passed
   - Allocated: 32 points
   - Capacity: 40 points (with 8pt buffer)
   - Utilization: 80% (target range: 70-85%)
   

   Check 2: Dependencies

   ✅ Dependency check passed
   - All selected stories have no blockers
   - 5 stories will become ready if US-0001 completes
   

   Check 3: Balance

   ✅ Balance check passed
   - Mix of priorities: 25% high, 75% medium
   - Mix of sizes: 2pt to 8pt range
   - Mix of complexity: low to medium
   

   Check 4: Team Distribution (optional)

   ⚠️  Team distribution notice
   - Multiple profile stories (US-0014, US-0007, US-0015, US-0016)
   - Consider assigning to single developer for consistency
   

2. Present Validation Results:

   ✅ Sprint Plan Validation
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   
   **Status**: VALID ✅
   
   All validation checks passed:
   ✅ Capacity within limits
   ✅ No blocking dependencies
   ✅ Balanced priority mix
   ✅ Balanced story sizes
   
   Sprint plan is ready for execution!
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   
   ⚠️  Recommendations
   
   1. Assign profile stories to one developer for consistency
   2. Start US-0001 first (blocks 5 future stories)
   3. Review US-0010 progress (already in progress)
   4. Plan for mid-sprint check-in on day 5
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   

Phase 7: Confirm with User

Goal: Get user approval before making changes.

📋 Sprint Plan Ready

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Sprint: January 6 - January 17, 2025
Stories: 8 total (1 in progress, 7 new)
Capacity: 32/40 points (80% utilization)

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Would you like to:

1. **Approve** - Move stories to sprint and update files
2. **Modify** - Add/remove specific stories
3. **Adjust capacity** - Change capacity and re-plan
4. **Cancel** - Abandon this sprint plan

Enter choice (1-4):

If user selects "Modify":

📝 Modify Sprint Plan

Current selection: 7 new stories, 24 points

Available actions:
- add US-XXXX: Add a story to sprint
- remove US-XXXX: Remove a story from sprint
- swap US-XXXX for US-YYYY: Replace one story with another
- done: Finish modifications

Enter action:

Phase 8: Update Story Status

Goal: Move selected stories from backlog to sprint.

1. Update Each Story YAML:

   # Before
   metadata:
     status: backlog
     sprint: null
   
   # After
   metadata:
     status: sprint
     sprint: "Sprint 2025-01"
     sprint_start: "2025-01-06"
     sprint_end: "2025-01-17"
   

2. Update Atomically:

   # For each story
   # Read YAML
   # Update status and sprint fields
   # Write atomically (temp → rename)
   

3. Regenerate Markdown:

   # For each updated story
   python3 scripts/generate_story_from_yaml.py --story-id US-0001
   

4. Report Updates:

   ✅ Stories Moved to Sprint
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   
   Updated 7 stories:
   ✅ US-0001: status → sprint
   ✅ US-0014: status → sprint
   ✅ US-0007: status → sprint
   ✅ US-0015: status → sprint
   ✅ US-0016: status → sprint
   ✅ US-0019: status → sprint
   ✅ US-0022: status → sprint
   
   All stories tagged with: Sprint 2025-01
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   

Phase 9: GitHub Milestone (Optional)

Goal: Create or update GitHub milestone for sprint.

1. Check GitHub Config:

   # From config/automation-config.yaml
   github:
     enabled: true
     auto_sync: true
     milestones:
       create_on_sprint_start: true
       sync_stories: true
   

2. Create/Update Milestone:

   # If enabled
   python3 .claude/skills/sprint-planner/scripts/github_sync.py milestone create \
     --title "Sprint 2025-01" \
     --start "2025-01-06" \
     --end "2025-01-17" \
     --stories US-0001,US-0014,US-0007,US-0015,US-0016,US-0019,US-0022
   

3. Report GitHub Status:

   🔗 GitHub Milestone Created
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   
   **Milestone**: Sprint 2025-01
   **URL**: https://github.com/owner/repo/milestone/5
   **Due**: January 17, 2025
   **Issues**: 7 issues assigned
   
   Issues in milestone:
   - #42: US-0001 - Display key metrics
   - #47: US-0014 - User profile page
   - #48: US-0007 - Profile editing
   - #49: US-0015 - Edit profile fields
   - #50: US-0016 - Upload avatar
   - #51: US-0019 - Privacy settings
   - #52: US-0022 - Logo upload
   
   ━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━
   

   OR if disabled:

   ℹ️  GitHub sync disabled
   
   To enable milestone sync:
   1. Set github.enabled: true in config
   2. Set github.milestones.create_on_sprint_start: true
   
   You can manually create milestone later:
   python3 .claude/skills/sprint-planner/scripts/github_sync.py milestone create --title "Sprint 2025-01"
   

Phase 10: Final Summary

Goal: Provide complete sprint summary and next steps.

✅ Sprint Plan Complete!

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

📊 Sprint Summary

**Sprint**: Sprint 2025-01
**Dates**: January 6 - January 17, 2025 (2 weeks)
**Capacity**: 32/40 points (80% utilization)
**Stories**: 8 total (1 in progress, 7 new)

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

📝 Sprint Backlog

In Progress:
• US-0010: Authentication system (8pts) - HIGH

New Stories:
1. US-0001: Display key metrics (5pts) - HIGH
2. US-0014: User profile page (3pts) - HIGH
3. US-0007: Profile editing (3pts) - MEDIUM
4. US-0015: Edit profile fields (2pts) - MEDIUM
5. US-0016: Upload avatar (3pts) - MEDIUM
6. US-0019: Privacy settings (3pts) - MEDIUM
7. US-0022: Logo upload (3pts) - MEDIUM

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

📈 Sprint Metrics

By Priority:
- High: 16 points (50%)
- Medium: 16 points (50%)

By Status:
- In Progress: 8 points (25%)
- Sprint (new): 24 points (75%)

By Complexity:
- Low: 11 points (34%)
- Medium: 21 points (66%)

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

🎯 Sprint Goals

Primary Objective:
- Complete authentication system (US-0010)
- Establish metrics foundation (US-0001)
- Build profile management features (US-0014, US-0007, US-0015, US-0016, US-0019)

Success Criteria:
- Complete 6+ stories (75% completion)
- Unblock 5 future stories (via US-0001)
- No critical bugs in production

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

📁 Files Updated

Story YAMLs:
- stories/yaml-source/US-0001.yaml
- stories/yaml-source/US-0014.yaml
- stories/yaml-source/US-0007.yaml
- [... 4 more files]

Documentation:
- stories/generated-docs/US-*.md (regenerated)

Sprint Planning:
- sprints/sprint-2025-01-plan.md (new)
- sprints/sprint-2025-01-stories.json (new)

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

🔗 GitHub

Milestone: Sprint 2025-01
URL: https://github.com/owner/repo/milestone/5
Issues: 7 assigned

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

🎯 Next Steps

**Day 1 (Jan 6)**:
1. Sprint planning meeting
2. Assign stories to developers
3. Start US-0001 (high priority, blocks others)

**Throughout Sprint**:
4. Daily standups to track progress
5. Update story status as work progresses
6. Mid-sprint check-in on Day 5 (Jan 10)

**Day 10 (Jan 17)**:
7. Sprint review
8. Sprint retrospective
9. Close completed stories

**After Sprint**:
10. Run sprint-planner again for next sprint
11. Review velocity and adjust capacity

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

💡 Tips for Success

- Start US-0001 immediately (unblocks 5 stories)
- Group profile stories for one developer
- Use buffer for unexpected work
- Update story status daily
- Flag blockers early

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Good luck with the sprint! 🚀

Advanced Features

Scenario Planning

Input: "Show me 3 sprint plan options"

Output:

📊 Sprint Plan Scenarios

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Capacity: 40 points | Buffer: 8 points | Available: 32 points

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

**Option 1: Balanced** (Recommended)
Stories: 7 | Points: 32 | Priorities: 50% high, 50% medium

Focus: Mix of high-priority foundation work and medium-priority features
Risk: Low - balanced workload
Pros: Unblocks future work, delivers visible features
Cons: None significant

**Option 2: High-Priority Focus**
Stories: 5 | Points: 28 | Priorities: 100% high

Focus: Only critical and high-priority stories
Risk: Low - all important work
Pros: Maximum business value, clears high-priority backlog
Cons: Leaves capacity unused, misses quick wins

**Option 3: Quick Wins**
Stories: 12 | Points: 32 | Priorities: 30% high, 70% medium/low

Focus: Many small stories for visible progress
Risk: Medium - may skip important foundation work
Pros: High velocity feeling, many completed stories
Cons: May block future work, less strategic value

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

Which option would you like to use? (1/2/3)

Capacity-Based Suggestions

Input: "We only completed 25 points last sprint, adjust capacity"

Output:

📊 Adjusted Sprint Plan

━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━

**Previous Sprint**: 40 points planned, 25 completed (62.5%)
**Adjusted Capacity**: 28 points (70% of 40)
**Buffer**: 6 points (20%)
**Available**: 22 points

This reflects actual team velocity from last sprint.

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Selected Stories: 5 stories, 22 points

[Stories list follows]

More conservative plan based on demonstrated velocity.

Error Handling

No Ready Stories

⚠️  No stories ready for sprint

Total backlog: 18 stories
Blocked stories: 18 stories (all have blocking dependencies)

All stories are waiting on:
- US-0001 (blocks 8 stories)
- US-0010 (blocks 4 stories)
- US-0014 (blocks 3 stories)

Recommendation: Complete blocking stories first, then re-plan sprint

Would you like to:
1. Include blocked stories anyway (risky)
2. Review blocking story status
3. Cancel sprint planning

Insufficient Capacity

⚠️  Insufficient capacity for any stories

Sprint capacity: 10 points
Buffer: 2 points
Available: 8 points

Smallest ready story: US-0010 (8 points)

This sprint has barely enough capacity for one story.

Recommendations:
1. Increase sprint capacity (extend sprint or add team members)
2. Split large stories into smaller ones
3. Plan shorter iteration with specific goals

Adjust capacity? (yes/no)

Over-Allocated

⚠️  Sprint over-allocated

Capacity: 40 points
In-progress stories: 45 points (over by 5)

Stories already in progress exceed sprint capacity!

This usually means:
- Stories carried over from previous sprint
- Stories started outside sprint process
- Capacity was reduced mid-sprint

Recommendations:
1. Increase capacity to match current work (45 points)
2. Move some in-progress stories back to backlog
3. Complete high-priority in-progress work first

What would you like to do?

Integration with Scripts

Story Status Updates

# Update story status
# (Done via Edit tool on YAML files)

# Regenerate markdown
python3 .claude/skills/user-story-generator/scripts/generate_story_from_yaml.py --story-id US-0001

GitHub Milestone Sync

# Create milestone
python3 .claude/skills/sprint-planner/scripts/github_sync.py milestone create \
  --title "Sprint 2025-01" \
  --due "2025-01-17" \
  --stories US-0001,US-0014,US-0007

# Update milestone
python3 .claude/skills/sprint-planner/scripts/github_sync.py milestone update \
  --title "Sprint 2025-01" \
  --add-stories US-0022

Configuration

Uses settings from .claude/skills/user-story-generator/config/automation-config.yaml:

sprint:
  default_capacity: 40
  default_duration: 2  # weeks
  buffer_percentage: 20
  velocity_calculation: "average_last_3"

github:
  enabled: true
  milestones:
    create_on_sprint_start: true
    sync_stories: true
    close_on_sprint_end: false

Best Practices

Capacity Management

• Leave 15-25% buffer for unknowns
• Adjust capacity based on actual velocity
• Account for holidays and PTO
• Consider in-progress work

Story Selection

• Prioritize stories that unblock others
• Mix priorities for balanced sprint
• Include quick wins for morale
• Group related stories

Sprint Health

• Healthy: 70-85% capacity utilization
• Under-loaded: <70% (add more stories)
• Over-loaded: >85% (reduce scope)

Timing

• Plan sprints on Friday for Monday start
• Allow time for team review and assignments
• Lock sprint plan once started (no mid-sprint changes)

Remember

• Realistic: Use actual team velocity, not wishful thinking
• Flexible: Allow modifications before finalizing
• Dependencies: Never include blocked stories
• Balance: Mix priorities, sizes, and complexity
• Buffer: Always reserve capacity for unknowns
• Communication: Share plan with team before starting