Template Designer

Template Designer Skill

Templates fail in two familiar ways: the empty-headings ghost (## Background — helpfully blank) that guides nobody, and the forty-field bureaucratic form that takes longer than freeform writing did. A working template is extracted from documents the team already writes repeatedly, keeps only the sections that recur with purpose, and — the difference-maker — its placeholders are prompts ("One sentence: what changed since last update, and does the date still hold?") rather than labels ("Update:"). It ships with a filled example, because the example teaches what the skeleton can't.

What This Skill Produces

• The template — the recurring skeleton with prompting placeholders, each section justified by recurrence
• The filled twin — a realistic example completed end-to-end; templates travel in pairs or don't travel
• The light-ness audit — what was deliberately left out, and the freeform escape-hatch section
• The adoption path — pilot with the next real instance, revise from friction, then propose as default (not decree)

Required Inputs

Ask for these if not provided:

• The recurring documents — 3+ past instances of the thing being templated; extraction needs a pattern, and one document is an anecdote
• The reader's use — what the reader does with this document (skim for risk? approve? file?) — sections serve the reader's recurring needs, not the writer's completeness
• The pain being fixed — inconsistency between authors? Missing sections discovered late? Slow drafting? The template optimizes for its actual complaint
• The mandate reality — can this be piloted, or is someone demanding a decree? (Piloted templates survive; decreed ones get malicious compliance)

Framework: The Design Rules

1. Extract from the recurrences: lay the past instances side by side — sections appearing in all of them with real content are the skeleton; sections appearing once are not; sections appearing empty-or-boilerplate in all ("Risks: none") get interrogated, not inherited. The template is the pattern, cleaned.
2. Placeholders prompt, labels don't: every placeholder is a question or instruction that produces the right content from a rushed author — "[The one decision you need from readers, as a question]" beats "[Decision]". The prompts carry the institutional knowledge of what good looks like; this is 60% of the template's value.
3. Lighter than the ceremony it replaces: the template's fill-time must undercut freeform drafting or adoption is irrational — target: fewer sections than the worst past instance, plus one ## Anything else escape hatch (its absence is why people abandon templates the first time reality doesn't fit the boxes).
4. The filled twin is mandatory: a complete, realistic example lives beside the blank — authors pattern-match from examples far better than they interpret skeletons, and the example settles length questions ("oh, three bullets, not three paragraphs") that prompts can't.
5. Pilot, revise, then propose: the next real instance uses the draft template; every friction point (a section that didn't fit, a prompt that confused) revises it; then it's proposed as the default with the pilot as evidence. Templates decreed before contact with reality collect workarounds instead of documents.

Output Format

Template: [document type] — replaces [the freeform ritual]

The Template

[The skeleton: sections with prompting placeholders · the escape hatch · fill-time target stated]

The Filled Twin

[A realistic complete example — the length-and-tone teacher]

The Light-ness Audit

[Cut from the pattern: X (appeared once), Y (always boilerplate) · kept: each section's recurrence + reader-use justification]

Adoption Path

[Pilot on the next real one → friction revisions → propose-with-evidence · the owner who maintains it]

Quality Checks

• Every section survived the recurrence test across past instances
• Every placeholder is a prompt that would guide a rushed author
• Fill-time beats the freeform baseline; the escape hatch exists
• The filled twin ships with the blank
• The path is pilot-then-propose, with a named maintainer

Anti-Patterns

• Do not template from imagination — three real instances or it's speculation with headings
• Do not ship label-placeholders — "[Background]" teaches nothing; the prompt is the product
• Do not exceed the ceremony being replaced — heavier-than-freeform templates are adopted at gunpoint only
• Do not omit the escape hatch — the first non-fitting reality kills rigid templates
• Do not decree v1 — pilot friction is cheap; organizational resentment is not