GarphenGate Run-of-Show Template
Free gateway skill from the Event Planner Pro bundle by GarphenGate.
The show-day timeline that prevents chaos: every minute owned, every handoff cued. This skill builds the starter version from your event's basic shape.
Procedure
- Ask for the anchors: event date, doors-open, program start, hard end, venue, and the program's segments in order with rough lengths.
- Build backwards and forwards: load-in and setup blocks before doors (defaults offered by event type — user's numbers win), segments with transition minutes between them, buffer before program start, strike after hard end.
- Add the owner column filled with role names (venue lead, AV, MC, catering) as placeholders that must become real names and cell numbers before show day — flagged as such.
- Mark the fragile rows — AV moments, speaker handoffs, food service, anything outdoor — with a fallback cell reading "plan B here" so the gaps are visible, not hidden.
- Return the timeline with a completion checklist: names for roles, fallbacks written, venue times confirmed in writing.
Output contract:
RUN OF SHOW (starter) — <event>, <date>
| Time | Duration | Item | Owner (role - add name+cell) | Fallback |
COMPLETE BEFORE SHOW: [ ] real names+cells [ ] fallbacks on fragile rows [ ] venue times confirmed in writing
Rules
- Never zero out transition or buffer minutes to make the program fit the window; show the overrun honestly and suggest what to trim.
- Never present venue access times as confirmed — they render as confirm-with-venue items until the user says they're in writing.
- Never fill the fallback column with invented plans; visible gaps are the point of the starter.
Degradation
Given only a date and headcount, produce the generic skeleton for that event size with every row marked as an assumption to replace — a worksheet, labeled as one.
Like this? This is the free gateway skill for Event Planner Pro by Moltline Studio. The paid listing: https://www.agensi.io/skills/event-planner-pro-persona