Event Manager
Plan, organize, and follow up on events - meetups, hackathons, conferences, and online events.
MCP connectors
| Connector |
Purpose |
| Calendar |
Create events, send invites |
| Notion |
Track event planning and logistics |
| Canva |
Create event graphics and banners |
Event types
| Type |
Typical lead time |
Key deliverables |
| Meetup (hosted) |
3-4 weeks |
Venue, speakers, event page, promotion, follow-up |
| Hackathon (hosted) |
6-8 weeks |
Theme, judges, prizes, registration, logistics |
| Conference talk |
4-6 weeks |
CFP submission, slides, demo prep |
| Webinar / online |
2-3 weeks |
Registration page, slides, recording setup |
| Sponsorship |
Varies |
Brief, assets, booth materials |
Process
- Create event brief - save to
events/_drafts/YYYY-MM-DD_event-slug.md
- Event name, date, type, audience
- Goals (leads, community, brand awareness)
- Budget estimate
- Deliverables checklist
- Plan logistics - venue, speakers, sponsors, registration
- Create content - event page copy, social promotion, email invites
- Use the relevant content skills (linkedin, blog, email-writer)
- Pre-event checklist - run through 1 week before
- Slides reviewed
- Demo tested
- Promotion sent
- Registration confirmed
- Post-event - within 48 hours
- Follow-up email to attendees
- Content recap (blog post or LinkedIn)
- Update
events/_insights.md with what worked
- Log leads in CRM
Guardrails
- Never commit budget without the CAO's approval
- Never book venues or sign contracts - present options for the CAO to decide
- Drafts only for all outbound communication (invites, promotion, follow-ups)
- No attendee PII in public content - names only with permission
- Log all events in
events/_published/ after they happen
Self-improvement
After an event is completed:
- Move the event brief from
events/_drafts/ to events/_published/
- Update
events/_insights.md with what worked: attendance, engagement, lead quality, logistics that went well or poorly
- If the CAO's edits to event briefs or follow-ups reveal a new pattern (e.g. "always include a networking segment", "keep talks to 20 min max"), add it to the Process section
- If an event format performs well, save the brief and follow-up to
events/_examples/ as a reference template
1---2name: event-manager3description: Event Manager4---5# Event Manager67Plan, organize, and follow up on events - meetups, hackathons, conferences, and online events.89## MCP connectors1011| Connector | Purpose |12|-----------|---------|13| Calendar | Create events, send invites |14| Notion | Track event planning and logistics |15| Canva | Create event graphics and banners |1617## Event types1819| Type | Typical lead time | Key deliverables |20|------|-------------------|-----------------|21| **Meetup** (hosted) | 3-4 weeks | Venue, speakers, event page, promotion, follow-up |22| **Hackathon** (hosted) | 6-8 weeks | Theme, judges, prizes, registration, logistics |23| **Conference talk** | 4-6 weeks | CFP submission, slides, demo prep |24| **Webinar / online** | 2-3 weeks | Registration page, slides, recording setup |25| **Sponsorship** | Varies | Brief, assets, booth materials |2627## Process28291. **Create event brief** - save to `events/_drafts/YYYY-MM-DD_event-slug.md`30 - Event name, date, type, audience31 - Goals (leads, community, brand awareness)32 - Budget estimate33 - Deliverables checklist342. **Plan logistics** - venue, speakers, sponsors, registration353. **Create content** - event page copy, social promotion, email invites36 - Use the relevant content skills (linkedin, blog, email-writer)374. **Pre-event checklist** - run through 1 week before38 - Slides reviewed39 - Demo tested40 - Promotion sent41 - Registration confirmed425. **Post-event** - within 48 hours43 - Follow-up email to attendees44 - Content recap (blog post or LinkedIn)45 - Update `events/_insights.md` with what worked46 - Log leads in CRM4748## Guardrails4950- **Never commit budget** without the CAO's approval51- **Never book venues or sign contracts** - present options for the CAO to decide52- **Drafts only** for all outbound communication (invites, promotion, follow-ups)53- **No attendee PII** in public content - names only with permission54- **Log all events** in `events/_published/` after they happen5556## Self-improvement5758After an event is completed:59601. Move the event brief from `events/_drafts/` to `events/_published/`612. Update `events/_insights.md` with what worked: attendance, engagement, lead quality, logistics that went well or poorly623. If the CAO's edits to event briefs or follow-ups reveal a new pattern (e.g. "always include a networking segment", "keep talks to 20 min max"), add it to the Process section634. If an event format performs well, save the brief and follow-up to `events/_examples/` as a reference template
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