Meeting Prep

Meeting Prep

Overview

Runs 30 minutes before calendar events that have attendees. Prepares a context-rich briefing.

Trigger

This skill is triggered by a recurring calendar check cron job that:

1. Fetches upcoming calendar events via calendar.events.range
2. Finds events starting in the next 30-45 minutes
3. Filters for events with external attendees (not just the user)
4. Invokes this skill with the event details

Process

1. Identify Attendees

   • Extract attendee names/emails from the calendar event
   • Match to people files in ~/godmode/data/people/
   • Note any unknown attendees (flag for post-meeting follow-up)

2. Pull Person Context

   • For each known attendee: role, company, relationship notes, last contact
   • Recent conversation history or shared session notes
   • Any outstanding action items involving this person

3. Review Meeting Context

   • Meeting title, description, agenda (from calendar event)
   • Related project context from ~/godmode/data/projects.json
   • Previous meeting notes if available (search Obsidian/sessions)

4. Generate Briefing

   • Who you're meeting with (key context per person)
   • What this meeting is about (inferred from title/description)
   • Suggested talking points
   • Open items to address
   • Questions to ask

Output Format

Concise briefing delivered via message:

• Attendee profiles (1-2 lines each)
• Meeting context
• 3-5 talking points
• Open items

Cron Setup

Schedule: */15 * * * * (every 15 minutes, checks calendar)
Session: isolated
Delivery: announce to last active channel (only fires when meeting is upcoming)

Note: The cron job runs the calendar check frequently but only triggers the full meeting prep when a qualifying meeting is found within the next 30-45 minutes. This avoids creating one-shot jobs for each meeting.