Task Manager

Task Manager

Use this skill for task capture and task lifecycle updates.

Trigger

{
  "activation": {
    "anyPhrases": [
      "add a task",
      "create a task",
      "track this task",
      "task status",
      "mark this done",
      "block this task",
      "what tasks do we have"
    ]
  },
  "movement": {
    "target": "desk",
    "skipIfAlreadyThere": true
  }
}

Also use this skill even when those exact phrases are absent if the latest user message is an actionable work request. If the user asks the agent to do something, that request must become a task before the agent proceeds.

Storage location

The authoritative task file is:

• ${HERMES_STATE_DIR}/hermes3d/task-manager/tasks.json when HERMES_STATE_DIR is set.
• ~/.hermes/hermes3d/task-manager/tasks.json otherwise.

Always treat that file as the shared source of truth for the Kanban board.

Required workflow

1. Read the task file before handling an actionable request.
2. If the file does not exist, create it with the schema in this document.
3. If the latest user message is actionable and no matching active task exists, create one immediately.
4. Before starting execution, move the task from inbox to working.
5. If work is blocked on a human (command approval, missing input, credentials, or an error), set the task to needs_attention and record a short reason in notes.
6. When work is finished, set the task to done.
7. When a task is queued by the cron scheduler or a playbook for a later run, keep it in scheduled and set scheduledFor.
8. After every mutation, write the full updated JSON back to disk.

Matching rules

• Match first by externalThreadId when the request comes from a stable thread or conversation.
• Otherwise match by a concise normalized title that preserves user intent.
• Avoid creating duplicate active tasks for the same request.

Task fields

Each task must include:

• id
• title
• description
• status
• source
• sourceEventId
• assignedAgentId
• createdAt
• updatedAt
• playbookJobId
• runId
• channel
• externalThreadId
• lastActivityAt
• notes
• isArchived
• isInferred
• model
• skills
• subagentCount
• scheduledFor
• learnedSkill
• history

Hermes metadata fields:

• model — the LLM used for the task (for example hermes-4-405b), or null.
• skills — names of skills used or created while working the task.
• subagentCount — number of isolated subagents spawned for parallel work.
• scheduledFor — ISO timestamp when a scheduled task is due, or null.
• learnedSkill — true when the learning loop distilled this task into a new skill.

Status rules

The board mirrors the Hermes agent lifecycle:

• inbox — new actionable requests captured from any platform (Telegram, Discord, Slack, WhatsApp, Signal, email, CLI). Record the platform in channel.
• scheduled — queued for a later run by the cron scheduler or a playbook. Set scheduledFor.
• working — the agent is actively executing tools, terminals, or subagents.
• needs_attention — blocked on a human: a command approval, a question, missing credentials, or an error that needs review.
• done — the requested work is complete. Set learnedSkill to true if a new skill was created from this task.

Legacy statuses (todo, in_progress, blocked, review) are still accepted and map to inbox, working, needs_attention, and needs_attention respectively.

File format

{
  "schemaVersion": 1,
  "updatedAt": "2026-03-30T00:00:00.000Z",
  "tasks": [
    {
      "id": "research-mtulsa-com",
      "title": "Research mtulsa.com",
      "description": "Review mtulsa.com and summarize the site, positioning, and improvement opportunities.",
      "status": "working",
      "source": "hermes3d_manual",
      "sourceEventId": null,
      "assignedAgentId": "main",
      "createdAt": "2026-03-30T00:00:00.000Z",
      "updatedAt": "2026-03-30T00:10:00.000Z",
      "playbookJobId": null,
      "runId": null,
      "channel": "telegram",
      "externalThreadId": "telegram:direct:6866695577",
      "lastActivityAt": "2026-03-30T00:10:00.000Z",
      "notes": [],
      "isArchived": false,
      "isInferred": false,
      "model": "hermes-4-405b",
      "skills": ["web-research"],
      "subagentCount": 0,
      "scheduledFor": null,
      "learnedSkill": false,
      "history": [
        {
          "at": "2026-03-30T00:00:00.000Z",
          "type": "created",
          "note": "Task created.",
          "fromStatus": null,
          "toStatus": "inbox"
        },
        {
          "at": "2026-03-30T00:10:00.000Z",
          "type": "status_changed",
          "note": null,
          "fromStatus": "inbox",
          "toStatus": "working"
        }
      ]
    }
  ]
}

Response rules

• Briefly confirm which task was created or updated.
• If the request is ambiguous, ask a clarifying question instead of guessing.
• Do not claim work is complete without updating the task status.