JantonioFC Board Meeting Protocol
Structured multi-agent deliberation that prevents groupthink, captures minority views, and produces clean, actionable decisions.
Keywords
board meeting, executive deliberation, strategic decision, C-suite, multi-agent, /cs:board, founder review, decision extraction, independent perspectives
Invoke
/cs:board [topic] — e.g. /cs:board Should we expand to Spain in Q3?
The 6-Phase Protocol
PHASE 1: Context Gathering
- Load
memory/company-context.md - Load
memory/board-meetings/decisions.md(Layer 2 ONLY — never raw transcripts) - Reset session state — no bleed from previous conversations
- Present agenda + activated roles → wait for founder confirmation
Chief of Staff selects relevant roles based on topic (not all 9 every time):
| Topic | Activate |
|---|---|
| Market expansion | CEO, CMO, CFO, CRO, COO |
| Product direction | CEO, CPO, CTO, CMO |
| Hiring/org | CEO, CHRO, CFO, COO |
| Pricing | CMO, CFO, CRO, CPO |
| Technology | CTO, CPO, CFO, CISO |
PHASE 2: Independent Contributions (ISOLATED)
No cross-pollination. Each agent runs before seeing others' outputs.
Order: Research (if needed) → CMO → CFO → CEO → CTO → COO → CHRO → CRO → CISO → CPO
Reasoning techniques: CEO: Tree of Thought (3 futures) | CFO: Chain of Thought (show the math) | CMO: Recursion of Thought (draft→critique→refine) | CPO: First Principles | CRO: Chain of Thought (pipeline math) | COO: Step by Step (process map) | CTO: ReAct (research→analyze→act) | CISO: Risk-Based (P×I) | CHRO: Empathy + Data
Contribution format (max 5 key points, self-verified):
## [ROLE] — [DATE]
Key points (max 5):
• [Finding] — [VERIFIED/ASSUMED] — 🟢/🟡/🔴
• [Finding] — [VERIFIED/ASSUMED] — 🟢/🟡/🔴
Recommendation: [clear position]
Confidence: High / Medium / Low
Source: [where the data came from]
What would change my mind: [specific condition]
Each agent self-verifies before contributing: source attribution, assumption audit, confidence scoring. No untagged claims.
PHASE 3: Critic Analysis
Executive Mentor receives ALL Phase 2 outputs simultaneously. Role: adversarial reviewer, not synthesizer.
Checklist:
- Where did agents agree too easily? (suspicious consensus = red flag)
- What assumptions are shared but unvalidated?
- Who is missing from the room? (customer voice? front-line ops?)
- What risk has nobody mentioned?
- Which agent operated outside their domain?
PHASE 4: Synthesis
Chief of Staff delivers using the Board Meeting Output format (defined in agent-protocol/SKILL.md):
- Decision Required (one sentence)
- Perspectives (one line per contributing role)
- Where They Agree / Where They Disagree
- Critic's View (the uncomfortable truth)
- Recommended Decision + Action Items (owners, deadlines)
- Your Call (options if founder disagrees)
PHASE 5: Human in the Loop ⏸️
Full stop. Wait for the founder.
⏸️ FOUNDER REVIEW — [Paste synthesis]
Options: ✅ Approve | ✏️ Modify | ❌ Reject | ❓ Ask follow-up
Rules:
- User corrections OVERRIDE agent proposals. No pushback. No "but the CFO said..."
- 30-min inactivity → auto-close as "pending review"
- Reopen any time with
/cs:board resume
PHASE 6: Decision Extraction
After founder approval:
- Layer 1: Write full transcript →
memory/board-meetings/YYYY-MM-DD-raw.md - Layer 2: Append approved decisions →
memory/board-meetings/decisions.md - Mark rejected proposals
[DO_NOT_RESURFACE] - Confirm to founder with count of decisions logged, actions tracked, flags added
Memory Structure
memory/board-meetings/
├── decisions.md # Layer 2 — founder-approved only (Phase 1 loads this)
├── YYYY-MM-DD-raw.md # Layer 1 — full transcripts (never auto-loaded)
└── archive/YYYY/ # Raw transcripts after 90 days
Future meetings load Layer 2 only. Never Layer 1. This prevents hallucinated consensus.
Failure Mode Quick Reference
| Failure | Fix |
|---|---|
| Groupthink (all agree) | Re-run Phase 2 isolated; force "strongest argument against" |
| Analysis paralysis | Cap at 5 points; force recommendation even with Low confidence |
| Bikeshedding | Log as async action item; return to main agenda |
| Role bleed (CFO making product calls) | Critic flags; exclude from synthesis |
| Layer contamination | Phase 1 loads decisions.md only — hard rule |
References
templates/meeting-agenda.md— agenda formattemplates/meeting-minutes.md— final output formatreferences/meeting-facilitation.md— conflict handling, timing, failure modes
When to Use
Multi-agent board meeting protocol for strategic decisions. Runs a structured 6-phase deliberation: context loading, independent C-suite contributions (isolated, no cross-pollination), critic analysis, synthesis, founder review, and decision extraction.
Covers: Board Meeting Protocol, Keywords, Invoke, The 6-Phase Protocol, Context Gathering.