Decision Logger

Decision Logger

Two-layer memory system. Layer 1 stores everything. Layer 2 stores only what the founder approved. Future meetings read Layer 2 only — this prevents hallucinated consensus from past debates bleeding into new deliberations.

Keywords

decision log, memory, approved decisions, action items, board minutes, /cs:decisions, /cs:review, conflict detection, DO_NOT_RESURFACE

Quick Start

python scripts/decision_tracker.py --demo             # See sample output
python scripts/decision_tracker.py --summary          # Overview + overdue
python scripts/decision_tracker.py --overdue          # Past-deadline actions
python scripts/decision_tracker.py --conflicts        # Contradiction detection
python scripts/decision_tracker.py --owner "CTO"      # Filter by owner
python scripts/decision_tracker.py --search "pricing" # Search decisions

Commands

Two-Layer Architecture

Layer 1 — Raw Transcripts

Location: memory/board-meetings/YYYY-MM-DD-raw.md

• Full Phase 2 agent contributions, Phase 3 critique, Phase 4 synthesis
• All debates, including rejected arguments
• NEVER auto-loaded. Only on explicit founder request.
• Archive after 90 days → memory/board-meetings/archive/YYYY/

Layer 2 — Approved Decisions

Location: memory/board-meetings/decisions.md

• ONLY founder-approved decisions, action items, user corrections
• Loaded automatically in Phase 1 of every board meeting
• Append-only. Decisions are never deleted — only superseded.
• Managed by Chief of Staff after Phase 5. Never written by agents directly.

Decision Entry Format

## [YYYY-MM-DD] — [AGENDA ITEM TITLE]

**Decision:** [One clear statement of what was decided.]
**Owner:** [One person or role — accountable for execution.]
**Deadline:** [YYYY-MM-DD]
**Review:** [YYYY-MM-DD]
**Rationale:** [Why this over alternatives. 1-2 sentences.]

**User Override:** [If founder changed agent recommendation — what and why. Blank if not applicable.]

**Rejected:**
- [Proposal] — [reason] [DO_NOT_RESURFACE]

**Action Items:**
- [ ] [Action] — Owner: [name] — Due: [YYYY-MM-DD] — Review: [YYYY-MM-DD]

**Supersedes:** [DATE of previous decision on same topic, if any]
**Superseded by:** [Filled in retroactively if overridden later]
**Raw transcript:** memory/board-meetings/[DATE]-raw.md

Conflict Detection

Before logging, Chief of Staff checks for:

1. DO_NOT_RESURFACE violations — new decision matches a rejected proposal
2. Topic contradictions — two active decisions on same topic with different conclusions
3. Owner conflicts — same action assigned to different people in different decisions

When a conflict is found:

⚠️ DECISION CONFLICT
New: [text]
Conflicts with: [DATE] — [existing text]

Options: (1) Supersede old  (2) Merge  (3) Defer to founder

DO_NOT_RESURFACE enforcement:

🚫 BLOCKED: "[Proposal]" was rejected on [DATE]. Reason: [reason].
To reopen: founder must explicitly say "reopen [topic] from [DATE]".

Logging Workflow (Post Phase 5)

1. Founder approves synthesis
2. Write Layer 1 raw transcript → YYYY-MM-DD-raw.md
3. Check conflicts against decisions.md
4. Surface conflicts → wait for founder resolution
5. Append approved entries to decisions.md
6. Confirm: decisions logged, actions tracked, DO_NOT_RESURFACE flags added

Marking Actions Complete

- [x] [Action] — Owner: [name] — Completed: [DATE] — Result: [one sentence]

Never delete completed items. The history is the record.

File Structure

memory/board-meetings/
├── decisions.md       # Layer 2: append-only, founder-approved
├── YYYY-MM-DD-raw.md  # Layer 1: full transcript per meeting
└── archive/YYYY/      # Raw files after 90 days

References

• templates/decision-entry.md — single entry template with field rules
• scripts/decision_tracker.py — CLI parser, overdue tracker, conflict detector

When to Use

Two-layer memory architecture for board meeting decisions. Manages raw transcripts (Layer 1) and approved decisions (Layer 2).

Covers: Keywords, Two-Layer Architecture, Layer 1 — Raw Transcripts, Layer 2 — Approved Decisions, Decision Entry Format.