jinfanzheng Mental Model
Email is for asynchronous communication with audit trail. Unlike chat (instant, casual), emails are formal, searchable, and have recipients/CC/threads.
Trigger Patterns
| User Intent | Action | Requires Approval |
|---|---|---|
| "Check email" / "Any new mail?" | email_list |
No |
| "Read email from X" | email_read |
No |
| "Send email to X" | email_send |
Yes |
| "Draft email" | email_draft |
No |
| "Archive/delete email" | email_move / email_delete |
Delete: Yes |
Pre-flight Checks (Before Sending)
CRITICAL: Always confirm before email_send
- Show full email: To, CC, Subject, Body
- Check for sensitive content (passwords, tokens, confidential)
- Warn if body mentions "attachment" but none attached
- Alert if sending outside business hours (user's timezone)
Anti-Patterns (NEVER)
- Don't send without user confirmation
- Don't guess recipient addresses - ask if unclear
- Don't include passwords/API keys in emails
- Don't send empty emails or ones with placeholder text
- Don't delete without showing what will be deleted
Common Queries
Check unread:
email_list unreadOnly=true limit=10
From specific sender:
email_list from="boss@company.com"
Search by subject:
email_list subject="Report"
After sending important email, notify:
notify_send title="Email Sent" content="Quarterly report sent to boss@company.com" priority="high"
Setup Required
.config/email.json must exist (user provides credentials):
{
"imap": {"host": "imap.gmail.com", "port": 993, "auth": {"user": "...", "pass": "..."}},
"smtp": {"host": "smtp.gmail.com", "port": 587, "auth": {"user": "...", "pass": "..."}}
}