Word Document Creator

Word Document Creator

The Word Document Creator skill provides comprehensive capabilities for generating Microsoft Word (.docx) documents programmatically. It handles formatting, styles, tables, images, headers, footers, and complex layouts using the docx library for Node.js. This skill is essential for automated document generation, report creation, and template-based workflows.

Create everything from simple letters to complex reports with tables, charts, images, and custom styling. The skill supports both creation from scratch and template-based generation with variable replacement.

Core Workflows

Workflow 1: Create Formatted Document from Scratch

Purpose: Build a Word document with headings, paragraphs, lists, and formatting

Steps:

1. Import docx library and create Document instance
2. Define styles for headings, body text, lists
3. Add sections with headers and footers
4. Create paragraphs with formatting (bold, italic, color, alignment)
5. Add numbered and bulleted lists
6. Insert tables with formatting
7. Export to .docx file

Implementation:

const { Document, Packer, Paragraph, TextRun, HeadingLevel, AlignmentType } = require('docx');
const fs = require('fs');

async function createDocument(outputPath) {
  const doc = new Document({
    sections: [{
      properties: {},
      headers: {
        default: new Header({
          children: [new Paragraph({ text: "Company Name", alignment: AlignmentType.RIGHT })]
        })
      },
      children: [
        new Paragraph({
          text: "Business Proposal",
          heading: HeadingLevel.HEADING_1,
          alignment: AlignmentType.CENTER
        }),
        new Paragraph({
          children: [
            new TextRun({ text: "Prepared for: ", bold: true }),
            new TextRun("Client Name")
          ]
        }),
        new Paragraph({
          text: "Executive Summary",
          heading: HeadingLevel.HEADING_2
        }),
        new Paragraph({
          text: "This proposal outlines the scope, timeline, and budget for the project...",
          alignment: AlignmentType.JUSTIFIED
        })
      ]
    }]
  });

  const buffer = await Packer.toBuffer(doc);
  fs.writeFileSync(outputPath, buffer);
}

Workflow 2: Generate Document from Template

Purpose: Use a template Word file and replace placeholders with actual data

Steps:

1. Load template .docx file using pizzip and docxtemplater
2. Define data object with replacement values
3. Set data to template
4. Render template with substitutions
5. Handle loops for repeated sections (tables, lists)
6. Handle images and conditional sections
7. Export final document

Implementation:

const Docxtemplater = require('docxtemplater');
const PizZip = require('pizzip');
const fs = require('fs');

function generateFromTemplate(templatePath, data, outputPath) {
  const content = fs.readFileSync(templatePath, 'binary');
  const zip = new PizZip(content);

  const doc = new Docxtemplater(zip, {
    paragraphLoop: true,
    linebreaks: true
  });

  // Data object with placeholder values
  doc.setData({
    clientName: data.clientName,
    projectName: data.projectName,
    date: new Date().toLocaleDateString(),
    items: data.items, // Array for looping
    total: data.total
  });

  doc.render();

  const buf = doc.getZip().generate({
    type: 'nodebuffer',
    compression: 'DEFLATE'
  });

  fs.writeFileSync(outputPath, buf);
}

// Template placeholders: {clientName}, {projectName}, etc.
// Loop syntax: {#items}{name} - {price}{/items}

Workflow 3: Create Document with Tables and Images

Purpose: Build complex documents containing data tables and embedded images

Steps:

1. Create Document instance
2. Define table with rows and columns
3. Set cell formatting (borders, shading, alignment)
4. Add table headers with bold styling
5. Populate data rows
6. Insert images with sizing and positioning
7. Add captions to images
8. Export document

Implementation:

const { Document, Packer, Paragraph, Table, TableRow, TableCell, Media } = require('docx');
const fs = require('fs');

async function createTableDocument(data, imagePath, outputPath) {
  const image = Media.addImage(doc, fs.readFileSync(imagePath), 300, 200);

  const doc = new Document({
    sections: [{
      children: [
        new Paragraph({ text: "Sales Report Q4 2025", heading: HeadingLevel.HEADING_1 }),
        new Table({
          rows: [
            // Header row
            new TableRow({
              children: [
                new TableCell({ children: [new Paragraph({ text: "Month", bold: true })] }),
                new TableCell({ children: [new Paragraph({ text: "Revenue", bold: true })] }),
                new TableCell({ children: [new Paragraph({ text: "Growth", bold: true })] })
              ]
            }),
            // Data rows
            ...data.map(row => new TableRow({
              children: [
                new TableCell({ children: [new Paragraph(row.month)] }),
                new TableCell({ children: [new Paragraph(row.revenue)] }),
                new TableCell({ children: [new Paragraph(row.growth)] })
              ]
            }))
          ]
        }),
        new Paragraph({ text: "" }), // Spacing
        new Paragraph({ text: "Revenue Trend Chart", heading: HeadingLevel.HEADING_2 }),
        new Paragraph({ children: [image] }),
        new Paragraph({ text: "Figure 1: Quarterly Revenue Trend", italics: true })
      ]
    }]
  });

  const buffer = await Packer.toBuffer(doc);
  fs.writeFileSync(outputPath, buffer);
}

Workflow 4: Batch Generate Documents

Purpose: Create multiple personalized documents from a data source

Steps:

1. Load data source (JSON, CSV, database)
2. Load document template
3. For each record:
   • Create new document instance
   • Populate with record data
   • Apply formatting
   • Save with unique filename
4. Track success/failure for each document
5. Generate summary report

Workflow 5: Add Advanced Formatting

Purpose: Apply styles, fonts, colors, spacing, and page layout

Steps:

1. Define custom styles in document
2. Create style hierarchy (heading levels, body, captions)
3. Set font families, sizes, colors
4. Configure paragraph spacing and indentation
5. Set page margins and orientation
6. Add page numbers and section breaks
7. Apply themes and color schemes

Implementation:

const doc = new Document({
  styles: {
    paragraphStyles: [
      {
        id: "CustomHeading",
        name: "Custom Heading",
        basedOn: "Heading1",
        next: "Normal",
        run: {
          size: 32,
          bold: true,
          color: "2E74B5",
          font: "Calibri"
        },
        paragraph: {
          spacing: { before: 240, after: 120 }
        }
      }
    ]
  },
  sections: [{
    properties: {
      page: {
        margin: { top: 1440, right: 1440, bottom: 1440, left: 1440 } // 1440 = 1 inch
      }
    },
    children: [
      new Paragraph({ text: "Styled Heading", style: "CustomHeading" })
    ]
  }]
});

Quick Reference

Best Practices

• Styles Over Direct Formatting: Define and use styles for consistency and easy updates
• Templates: Use templates for repeated document types (contracts, reports, letters)
• Page Layout: Set margins, orientation, and page size early in document creation
• Tables: Use table styles for professional appearance and easy maintenance
• Images: Compress images before embedding; use appropriate resolution (150-300 DPI)
• Headers/Footers: Keep them simple and consistent across sections
• File Size: Monitor document size; avoid embedding high-resolution images unnecessarily
• Compatibility: Test documents in different Word versions if targeting broad audience
• Data Validation: Validate input data before template substitution to avoid errors
• Error Handling: Gracefully handle missing template placeholders
• Version Control: Use template versioning for document types that evolve
• Accessibility: Use proper heading hierarchy and alt text for images

Common Patterns

Meeting Minutes:

const doc = new Document({
  sections: [{
    children: [
      new Paragraph({ text: "Meeting Minutes", heading: HeadingLevel.HEADING_1 }),
      new Paragraph({ text: `Date: ${date}` }),
      new Paragraph({ text: `Attendees: ${attendees.join(', ')}` }),
      new Paragraph({ text: "Agenda", heading: HeadingLevel.HEADING_2 }),
      // ... agenda items
      new Paragraph({ text: "Action Items", heading: HeadingLevel.HEADING_2 }),
      // ... action items table
    ]
  }]
});

Mail Merge:

// Template: Dear {firstName} {lastName}, ...
contacts.forEach(contact => {
  generateFromTemplate('letter-template.docx', contact, `letter-${contact.id}.docx`);
});

Dependencies

Install required packages:

npm install docx docxtemplater pizzip

Optional for advanced features:

npm install docx-templates # Alternative templating
npm install officegen      # Legacy support

Error Handling

• Template Errors: Validate template structure before processing
• Missing Data: Provide default values for optional template fields
• Image Loading: Check image file existence before embedding
• File Permissions: Handle write permission errors gracefully
• Memory Issues: For large documents, consider streaming if supported
• Encoding: Ensure proper UTF-8 encoding for international characters

Performance Tips

• Reuse style definitions across multiple documents
• Pre-load templates for batch operations
• Use streaming for very large documents
• Compress images before embedding
• Batch file system operations
• Cache compiled templates when possible

Advanced Features

Table of Contents:

new TableOfContents("Table of Contents", {
  hyperlink: true,
  headingStyleRange: "1-3"
});

Conditional Sections:

// In template: {#showSection}Content{/showSection}
doc.setData({ showSection: condition ? {...} : false });

Custom Numbering:

new Paragraph({
  text: "Numbered item",
  numbering: {
    reference: "custom-numbering",
    level: 0
  }
});