Workshop Miro

Workshop → Miro (Top Mode vNext)

Goal

Produce a workshop output on Miro that is:

• readable as a diagram (not “scattered post-its”)
• easy to edit (real containers)
• idempotent (no duplicates)
• correctable (undo / delete / update)

Security (mandatory)

• Never print MIRO_ACCESS_TOKEN
• Use only env vars: MIRO_ACCESS_TOKEN and MIRO_BOARD_ID
• Never use browser cookies/session tokens

Key rule: a container = a FRAME (not a shape)

A “workshop container” must be a FRAME when:

• there is a large rectangle/square with a clear title (e.g., “Easy vision”, “Milestone”, “VMS”, “Data Hub”, “Vico Insider”)
• or there is a swimlane/column with a title
• or a box is clearly grouping multiple elements (stickies or sub-boxes)

Do NOT create a frame if:

• it’s just blank space without a title
• it’s only a decorative border without grouping meaning

HARD REQUIREMENT (do not violate)

• You MUST create frames[] when the board contains categories/areas.
• You MUST assign a non-null frameId to each sticky (except explicit "outside notes").
• If frames[] is empty OR if >10% stickies have frameId=null:
  • DO NOT run the push command.
  • Regenerate the structure (max 2 attempts).

Quality Gate — Container sanity check (mandatory)

If the image contains >=2 titled containers:

• frames.length MUST be >= 2
• at least 95% of stickies MUST have a non-null frameId If not satisfied:
• DO NOT push
• Regenerate structure (max 2 attempts)

Mandatory planning (do not print)

Before generating JSON and before running DIRECT PUSH:

1. Identify candidate FRAMES:
   • any large rectangle with a title
   • any area labeled on the side or centered above/below
2. Assign every sticky to a candidate frame.
3. If a sticky is ambiguous, add a warning and assign it to the closest/most plausible frame.
4. Only after that, generate the final JSON.

Quality Gate (mandatory)

Before executing node ... apply:

• At least 1 frame must exist.
• At least 90% of stickies must have a non-null frameId.
• No frame should be “giant” if the image clearly contains multiple distinct areas.
• If the gate fails, DO NOT push: regenerate the structure (max 2 attempts).

Dedup / Idempotency (mandatory)

• Every push must include a STABLE meta.sessionKey for the same diagram/topic (e.g., "easy-vision-workshop").
• Every push must include a unique meta.runId (timestamp).
• If the sessionKey is the same:
  • first remove the previous run (automatic undo)
  • then apply the new one This prevents duplicates and repeated runs.

Operating modes

A) DIRECT PUSH (default if the user asks)

1. Generate a Miro-ready JSON (schema below) including:
   • meta.sessionKey (stable)
   • meta.runId (unique)
2. Save the JSON to:
   • ...\workshop-miro\_out\miro-ready-YYYYMMDD-HHMMSS.json
3. Execute:
   • node ...\miro-push.mjs apply <PATH_JSON>
4. Reply with:
   • frames created: N
   • stickies created: N
   • connectors created: N
   • sessionKey + runId
   • warnings (if any)

B) CORRECTIONS (when the user wants changes)

• UNDO (per session): node ...\miro-push.mjs undo <sessionKey>
• If the user says “redo it better / wrong category / move things”:
  • regenerate a corrected JSON with the same sessionKey
  • run APPLY again (it replaces the previous run)

Note: fine-grained edits (delete/update a single sticky) are a next step if the script supports them. Otherwise, recommended: full regeneration with the same sessionKey (cleaner and usually faster).

Smart layout rules

• Inside each frame:
  • left: inputs/sources
  • center: processing / API / platforms
  • right: outputs/UI/external integrations
• Spacing guideline: x += 420, y += 260
• If there is a long arrow crossing the whole diagram:
  • prefer 2 shorter connectors via an intermediate node (e.g., sticky “API” or “Integration”) if it improves readability

Connector / relationship rules

Create a connector when:

• you see an arrow/line on the whiteboard
• or the text implies a flow: "API", "sensoren", "data", "->", "integration"
• connector label: use the word that describes the flow (e.g., “API”, “Sensoren”, “Data”, “Milestone”)

Default connector shape: "elbowed" (more readable for architecture diagrams).

Anti-overlap rules (clean arrows)

Goal: avoid connectors crossing over stickies/notes.

• Use default connector shape = "elbowed".
• Always keep a free “routing lane”:
  • Do not place stickies close to frame borders.
  • Minimum inner frame padding: 160px.
• If a connector would be long or would cross a cluster:
  • create one or more “router nodes” (gray sticky with "." or empty text) placed outside clusters
  • split the connection into segments: A -> R1 -> R2 -> B
• For connections between different frames:
  • use a router node near the right border of the source frame
  • and a router node near the left border of the target frame

JSON Output (FRAME-based)

{ "meta": { "title": "string", "source": "photo|notes", "language": "it|de|en", "createdAt": "ISO-8601", "sessionKey": "string (stable)", "runId": "string (unique)" }, "frames": [ { "id": "F1", "title": "string", "x": 0, "y": 0, "w": 1400, "h": 900 } ], "stickies": [ { "id": "S1", "frameId": "F1|null", "text": "string", "color": "light_yellow|light_blue|light_green|light_pink|gray", "x": 0, "y": 0, "unclear": false } ], "connectors": [ { "from": "S1", "to": "S2", "label": "string|null", "shape": "straight|elbowed|curved" } ], "warnings": [ "string" ] }

HARD Containment Detection (mandatory)

A "container" is a large rectangle that encloses other notes and has a title (e.g. "Product A", "Product B").

You MUST do this:

1. Create one FRAME per container rectangle (title = the container title).
2. Assign EVERY inner note to that frame via frameId.
3. Only outer notes (explicitly outside all containers) may have frameId=null.

Containment must be interpreted literally:

• If an element is visually inside the container boundaries, it belongs to that container.
• If unsure, assign to the nearest container and add a warning.

Quality checklist (before pushing)

• sessionKey present and stable
• no giant “Workshop” frame unless the photo truly shows a single big box
• every sticky belongs to the correct frame (category)
• no duplicate stickies with identical text inside the same frame
• connectors only where they make sense (not between every pair)