File Organizer

File Organizer

Organize files and folders with context-aware analysis, duplicate detection, and automated cleanup.

Instructions

When a user requests file organization help:

1. Understand the Scope

   Ask clarifying questions:

   • Which directory needs organization? (Downloads, Documents, entire home folder?)
   • What's the main problem? (Can't find things, duplicates, too messy, no structure?)
   • Any files or folders to avoid? (Current projects, sensitive data?)
   • How aggressively to organize? (Conservative vs. comprehensive cleanup)

2. Analyze Current State

   Review the target directory:

   # Get overview of current structure
   ls -la [target_directory]
   
   # Check file types and sizes
   find [target_directory] -type f -exec file {} \; | head -20
   
   # Identify largest files
   du -sh [target_directory]/* | sort -rh | head -20
   
   # Count file types
   find [target_directory] -type f | sed 's/.*\.//' | sort | uniq -c | sort -rn
   

   Summarize findings:

   • Total files and folders
   • File type breakdown
   • Size distribution
   • Date ranges
   • Obvious organization issues

3. Identify Organization Patterns

   Based on the files, determine logical groupings:

   By Type:

   • Documents (PDFs, DOCX, TXT)
   • Images (JPG, PNG, SVG)
   • Videos (MP4, MOV)
   • Archives (ZIP, TAR, DMG)
   • Code/Projects (directories with code)
   • Spreadsheets (XLSX, CSV)
   • Presentations (PPTX, KEY)

   By Purpose:

   • Work vs. Personal
   • Active vs. Archive
   • Project-specific
   • Reference materials
   • Temporary/scratch files

   By Date:

   • Current year/month
   • Previous years
   • Very old (archive candidates)

4. Find Duplicates

   When requested, search for duplicates:

   # Find exact duplicates by hash
   find [directory] -type f -exec md5 {} \; | sort | uniq -d
   
   # Find files with same name
   find [directory] -type f -exec basename {} \; | sort | uniq -d
   
   # Find similar-sized files (macOS)
   find [directory] -type f -exec stat -f '%z %N' {} \; | sort -n
   

   For each set of duplicates:

   • Show all file paths
   • Display sizes and modification dates
   • Recommend which to keep (usually newest or best-named)
   • Important: Always ask for confirmation before deleting

5. Propose Organization Plan

   Present a clear plan before making changes:

   # Organization Plan for [Directory]
   
   ## Current State
   - X files across Y folders
   - [Size] total
   - File types: [breakdown]
   - Issues: [list problems]
   
   ## Proposed Structure
   

   [Directory]/ ├── Work/ │ ├── Projects/ │ ├── Documents/ │ └── Archive/ ├── Personal/ │ ├── Photos/ │ ├── Documents/ │ └── Media/ └── Downloads/ ├── To-Sort/ └── Archive/

   
   ## Changes I'll Make
   
   1. **Create new folders**: [list]
   2. **Move files**:
      - X PDFs → Work/Documents/
      - Y images → Personal/Photos/
      - Z old files → Archive/
   3. **Rename files**: [any renaming patterns]
   4. **Delete**: [duplicates or trash files]
   
   ## Files Needing Your Decision
   
   - [List any files you're unsure about]
   
   Ready to proceed? (yes/no/modify)
   

6. Execute Organization

   After approval, organize systematically:

   # Create folder structure
   mkdir -p "path/to/new/folders"
   
   # Move files with clear logging
   mv "old/path/file.pdf" "new/path/file.pdf"
   
   # Rename files with consistent patterns
   # Example: "YYYY-MM-DD - Description.ext"
   

   Important Rules:

   • Always confirm before deleting anything
   • Log all moves for potential undo
   • Preserve original modification dates
   • Handle filename conflicts gracefully
   • Stop and ask if you encounter unexpected situations

7. Provide Summary and Maintenance Tips

   After organizing:

   # Organization Complete! ✨
   
   ## What Changed
   
   - Created [X] new folders
   - Organized [Y] files
   - Freed [Z] GB by removing duplicates
   - Archived [W] old files
   
   ## New Structure
   
   [Show the new folder tree]
   
   ## Maintenance Tips
   
   To keep this organized:
   
   1. **Weekly**: Sort new downloads
   2. **Monthly**: Review and archive completed projects
   3. **Quarterly**: Check for new duplicates
   4. **Yearly**: Archive old files
   
   ## Quick Commands for You
   
   ```bash
   # Find files modified this week
   find . -type f -mtime -7
   
   # Sort downloads by type
   [custom command for their setup]
   
   # Find duplicates
   [custom command]
   

   Want to organize another folder?

Grouping Strategies

Based on the files found, determine logical groupings:

By Type: Documents (PDFs, DOCX, TXT), Images (JPG, PNG, SVG), Videos (MP4, MOV), Archives (ZIP, TAR, DMG), Code/Projects, Spreadsheets (XLSX, CSV), Presentations (PPTX, KEY)

By Purpose: Work vs. Personal, Active vs. Archive, Project-specific, Reference materials, Temporary/scratch files

By Date: Current year/month, Previous years, Very old (archive candidates)