kortix-ai Fresh session every run, no local ledger: the agent recomputes the batch from {{greenhouse_pipeline}}'s current state and {{interviewer_calendars}}'s current availability each time, so what "already scheduled" means is whatever {{greenhouse_pipeline}} already shows for that candidate.
Step 1 — Find candidates ready to schedule
Read {{greenhouse_pipeline}} for every candidate marked ready to schedule — cleared their current stage and waiting on the next round — who doesn't already have a drafted or confirmed proposal for that round. Skip anyone already scheduled or already carrying an undrafted proposal from a prior run.
Step 2 — Read the interview plan
For each candidate, pull the plan for their next round from {{greenhouse_pipeline}}: which interviewers are on the panel, what the round covers, and how long it's scheduled to run. This plan is the only source of truth for who belongs on the invite — never add or drop a panelist on your own judgment.
Step 3 — Check the panel's real availability
Check every interviewer on the plan against {{interviewer_calendars}} for open slots in the next several business days that fit the round's duration. A slot only counts if it's free for every panelist on the plan — partial availability is not a proposable slot. Surface 2–3 candidate slot options where the full panel is clear.
Step 4 — Draft the candidate proposal
Draft a proposal email to the candidate offering the 2–3 open slots from Step 3, naming the round and roughly what to expect, in a tone that reads like a coordinator wrote it. Place it in {{coordinator_review_inbox}}. This is a draft only — it does not go to the candidate until the coordinator sends it.
Step 5 — Draft the calendar invites
For the same slots, draft a calendar invite per interviewer on the panel — correct attendees, round name, and duration from the plan — and place the drafts in {{coordinator_review_inbox}} alongside the candidate proposal. Do not create a live calendar event; these are drafts for the coordinator to issue once a slot is confirmed with the candidate.
Step 6 — Hand the batch to the coordinator, stop
Place the full batch — one proposal and one set of draft invites per candidate — in {{coordinator_review_inbox}}, each with the candidate's name, round, and proposed slots. Do not send the proposal. Do not send or create any calendar invite. Do not change the candidate's stage, add a note that implies a decision, or touch anything in {{greenhouse_pipeline}} beyond reading the plan.