levalencia Project Management
Overview
Software project management methodologies, issue tracking systems, and team collaboration practices.
Agile Methodologies
Scrum Framework
┌─────────────────────────────────────────────────────────────────┐
│ Scrum Framework │
├─────────────────────────────────────────────────────────────────┤
│ │
│ Product Sprint Sprint Sprint │
│ Backlog → Planning → Execution → Review/Retro │
│ │ │ │
│ ▼ ▼ │
│ Sprint Daily Standup │
│ Backlog (15 min) │
│ │
│ Roles: │
│ • Product Owner: Backlog priority, stakeholder voice │
│ • Scrum Master: Process facilitation, impediment removal │
│ • Development Team: Self-organizing, cross-functional │
│ │
│ Artifacts: │
│ • Product Backlog: Prioritized feature list │
│ • Sprint Backlog: Committed sprint work │
│ • Increment: Potentially shippable product │
│ │
│ Events: │
│ • Sprint Planning: What & How for sprint │
│ • Daily Standup: Sync & impediments │
│ • Sprint Review: Demo to stakeholders │
│ • Sprint Retrospective: Process improvement │
└─────────────────────────────────────────────────────────────────┘
Kanban Board
┌──────────────┬──────────────┬──────────────┬──────────────┬──────────────┐
│ Backlog │ To Do │ In Progress │ Review │ Done │
│ │ (WIP: 5) │ (WIP: 3) │ (WIP: 2) │ │
├──────────────┼──────────────┼──────────────┼──────────────┼──────────────┤
│ ┌──────────┐ │ ┌──────────┐ │ ┌──────────┐ │ ┌──────────┐ │ ┌──────────┐ │
│ │ Feature │ │ │ Bug fix │ │ │ API │ │ │ Login │ │ │ Auth │ │
│ │ Request │ │ │ #123 │ │ │ endpoint │ │ │ page │ │ │ module │ │
│ └──────────┘ │ └──────────┘ │ │ @alice │ │ │ @bob │ │ └──────────┘ │
│ ┌──────────┐ │ ┌──────────┐ │ └──────────┘ │ └──────────┘ │ ┌──────────┐ │
│ │ Tech │ │ │ Refactor │ │ ┌──────────┐ │ │ │ Database │ │
│ │ Debt │ │ │ auth │ │ │ Tests │ │ │ │ migration│ │
│ └──────────┘ │ └──────────┘ │ │ @charlie │ │ │ └──────────┘ │
│ │ │ └──────────┘ │ │ │
└──────────────┴──────────────┴──────────────┴──────────────┴──────────────┘
Key Principles:
• Visualize work
• Limit Work In Progress (WIP)
• Manage flow
• Make policies explicit
• Implement feedback loops
• Improve collaboratively
User Stories
# User Story Format
As a [type of user]
I want [goal/desire]
So that [benefit/value]
# Example
As a registered user
I want to reset my password via email
So that I can regain access to my account if I forget my password
# Acceptance Criteria (Given-When-Then)
Given I am on the login page
When I click "Forgot Password"
And I enter my registered email
And I click "Send Reset Link"
Then I should receive an email with a password reset link
And the link should expire after 24 hours
# INVEST Criteria
□ Independent - Can be developed separately
□ Negotiable - Details can be discussed
□ Valuable - Delivers user/business value
□ Estimable - Can be sized
□ Small - Fits in a sprint
□ Testable - Has clear acceptance criteria
Story Points & Estimation
# Fibonacci Scale
1 - Trivial (< 1 hour)
2 - Simple (few hours)
3 - Straightforward (half day)
5 - Medium complexity (1-2 days)
8 - Complex (3-5 days)
13 - Very complex (1+ week)
21 - Epic (break it down!)
# Planning Poker
1. Product Owner presents story
2. Team discusses & asks questions
3. Each member secretly selects estimate
4. All reveal simultaneously
5. Discuss outliers
6. Re-vote if needed
7. Reach consensus
# Velocity Calculation
Sprint 1: 32 points completed
Sprint 2: 28 points completed
Sprint 3: 35 points completed
Average Velocity: 31.7 points/sprint
Issue Tracking
GitHub Issues
# Issue Template: Bug Report
---
name: Bug Report
about: Report a bug to help us improve
labels: bug, needs-triage
---
## Description
A clear description of the bug.
## Steps to Reproduce
1. Go to '...'
2. Click on '...'
3. Scroll down to '...'
4. See error
## Expected Behavior
What should happen.
## Actual Behavior
What actually happens.
## Environment
- OS: [e.g., macOS 14.0]
- Browser: [e.g., Chrome 120]
- Version: [e.g., 2.1.0]
## Screenshots
If applicable, add screenshots.
## Additional Context
Any other relevant information.
# Issue Template: Feature Request
---
name: Feature Request
about: Suggest a new feature
labels: enhancement
---
## Problem Statement
What problem does this solve?
## Proposed Solution
How should this work?
## Alternatives Considered
Other approaches you've thought about.
## Additional Context
Mockups, examples, or references.
GitHub Projects (v2)
# Project configuration
fields:
- name: Status
type: single_select
options:
- Backlog
- Ready
- In Progress
- In Review
- Done
- name: Priority
type: single_select
options:
- 🔴 High
- 🟡 Medium
- 🟢 Low
- name: Sprint
type: iteration
duration: 2 weeks
- name: Estimate
type: number
- name: Team
type: single_select
options:
- Frontend
- Backend
- DevOps
views:
- name: Kanban Board
type: board
group_by: Status
- name: Sprint Backlog
type: table
filter: Sprint = @current
sort: Priority
- name: Roadmap
type: roadmap
date_field: Target Date
Linear Workflow
# Linear project structure
teams:
- name: Engineering
key: ENG
workflows:
- Backlog → Todo → In Progress → In Review → Done
cycles:
- duration: 2 weeks
- auto_archive: true
labels:
- bug
- feature
- improvement
- tech-debt
priorities:
- Urgent
- High
- Medium
- Low
- No Priority
# Linear CLI usage
linear issue create --title "Add OAuth support" --team ENG --priority high
linear issue list --team ENG --state "In Progress"
linear cycle current
Sprint Planning
Sprint Planning Meeting
## Sprint Planning Agenda (2-4 hours)
### Part 1: What (1-2 hours)
1. Review sprint goal
2. Product Owner presents prioritized backlog
3. Team asks clarifying questions
4. Select stories for sprint commitment
### Part 2: How (1-2 hours)
1. Break stories into tasks
2. Identify dependencies
3. Assign initial owners
4. Validate capacity vs commitment
## Sprint Goal Template
"By the end of this sprint, users will be able to [specific capability],
enabling [business value]."
## Capacity Planning
Team Size: 5 developers
Sprint Length: 2 weeks (10 working days)
Meetings/Ceremonies: 1 day equivalent
PTO/Holidays: 2 days
Buffer (bugs, support): 10%
Available Capacity: (5 × 10 - 5 - 2) × 0.9 = 38.7 person-days
Historical Velocity: ~35 story points
Definition of Done
## Definition of Done (DoD)
### Code Complete
- [ ] Feature implemented per acceptance criteria
- [ ] Unit tests written (>80% coverage)
- [ ] Integration tests passing
- [ ] No linting errors or warnings
- [ ] Self-reviewed code
### Review Complete
- [ ] Code review approved by 2+ team members
- [ ] No blocking comments unresolved
- [ ] Security considerations reviewed
### Testing Complete
- [ ] QA testing passed
- [ ] Edge cases tested
- [ ] Performance acceptable
- [ ] Cross-browser testing (if applicable)
### Documentation Complete
- [ ] Code documented (JSDoc/comments)
- [ ] API documentation updated
- [ ] README updated if needed
- [ ] Changelog entry added
### Deployment Ready
- [ ] Feature flag configured (if needed)
- [ ] Database migrations tested
- [ ] Monitoring/alerts configured
- [ ] Merged to main branch
Retrospectives
Retrospective Formats
## Mad/Sad/Glad
┌─────────────────┬─────────────────┬─────────────────┐
│ Mad 😠 │ Sad 😢 │ Glad 😊 │
├─────────────────┼─────────────────┼─────────────────┤
│ Constant scope │ Missed sprint │ Great team │
│ changes │ goal │ collaboration │
│ │ │ │
│ Unclear │ Technical debt │ Shipped major │
│ requirements │ growing │ feature │
└─────────────────┴─────────────────┴─────────────────┘
## Start/Stop/Continue
┌─────────────────┬─────────────────┬─────────────────┐
│ Start 🟢 │ Stop 🔴 │ Continue 🔵 │
├─────────────────┼─────────────────┼─────────────────┤
│ Pair programming│ Long meetings │ Daily standups │
│ │ │ │
│ Sprint demos │ Scope creep │ Code reviews │
│ │ │ │
│ Documentation │ Last-minute │ Knowledge │
│ │ changes │ sharing │
└─────────────────┴─────────────────┴─────────────────┘
## 4 Ls: Liked, Learned, Lacked, Longed For
## Sailboat: Wind (helps), Anchors (slows), Rocks (risks)
Action Items Template
## Sprint 23 Retrospective Action Items
| Action | Owner | Due | Status |
|--------|-------|-----|--------|
| Set up automated E2E tests | @alice | Sprint 24 | 🟡 In Progress |
| Document API endpoints | @bob | Sprint 24 | ⬜ Not Started |
| Schedule architecture review | @carol | Next week | ✅ Done |
## Metrics to Track
- Sprint burndown consistency
- Bug escape rate
- Deployment frequency
- Lead time for changes
Metrics & Reporting
Key Metrics
## DORA Metrics
1. Deployment Frequency: How often code deploys to production
2. Lead Time for Changes: Commit to production time
3. Change Failure Rate: % of deployments causing failures
4. Time to Restore: How long to recover from failures
## Sprint Metrics
- Velocity: Story points completed per sprint
- Sprint Burndown: Work remaining over time
- Escaped Defects: Bugs found after release
- Planned vs Delivered: Commitment accuracy
## Team Health
- Team satisfaction surveys
- Turnover rate
- Knowledge sharing sessions
- Technical debt ratio
Related Skills
- [[git-workflows]] - Version control
- [[devops-cicd]] - Deployment practices
- [[code-quality]] - Quality standards