Wp Privacy Personal Data

WordPress Personal Data Privacy Integration

Use WordPress' Privacy tools so an administrator can export and erase data owned by a plugin from Tools > Export Personal Data and Tools > Erase Personal Data. This is an engineering contract, not legal advice or a claim of GDPR compliance.

Start with a data inventory

Before writing callbacks, trace every personal-data store and transfer:

• options, user/post/term/comment meta, CPTs, attachments, custom tables;
• logs, queues, transients, caches, generated exports, and backups;
• data keyed by email, user ID, order/customer ID, IP, cookie ID, or token;
• remote providers and webhooks controlled by the plugin;
• retention reason, expiry, and whether deletion would break legal records.

Exporters and erasers must cover the same inventory. Do not assume deleting a WP_User removes plugin tables, files, remote copies, or denormalized logs.

Verify the collection boundary

Capture personal data only after the host workflow has established that the submission or business event is valid. Early hooks such as rest_request_before_callbacks and priority-zero wp_ajax_nopriv_* observers run before the target plugin's permission callback or action callback, including its callback-level nonce, spam, business validation, and success logic. The REST filter runs after core authentication and registered argument validation, but it can still persist data from requests the endpoint later rejects.

Prefer the integration's documented post-success hook and verify the exact form/list/action plus consent/feature state. Sanitization does not turn a failed submission into a valid collection event. Test invalid, spam, unauthorized, and downstream-failure paths and assert that they create no durable profile data.

Suggest privacy-policy text

Register factual, conditional text from admin_init. Describe what is collected, why, retention, recipients, and user choices. Do not paste a legal guarantee or silently edit the site's published policy.

add_action( 'admin_init', static function (): void {
    wp_add_privacy_policy_content(
        __( 'My Plugin', 'myplugin' ),
        wp_kses_post(
            '<p class="privacy-policy-tutorial">' .
            __( 'Suggested text: describe the data this plugin actually stores and sends.', 'myplugin' ) .
            '</p>'
        )
    );
} );

Keep the suggestion synchronized with feature flags. If telemetry or a remote integration is optional, say when it is active and what leaves the site.

Register a personal-data exporter

The filter receives all exporters. Add a stable, plugin-prefixed key and return the array. The callback accepts an email and a 1-based page number.

add_filter( 'wp_privacy_personal_data_exporters', static function ( array $exporters ): array {
    $exporters['myplugin-submissions'] = array(
        'exporter_friendly_name' => __( 'My Plugin submissions', 'myplugin' ),
        'callback'               => 'myplugin_export_personal_data',
    );
    return $exporters;
} );

function myplugin_export_personal_data( string $email, int $page = 1 ): array {
    $per_page = 100;
    $page     = max( 1, $page );
    $rows     = MyPlugin_Submission_Repository::find_by_email(
        sanitize_email( $email ),
        $per_page,
        ( $page - 1 ) * $per_page
    );
    $data = array();

    foreach ( $rows as $row ) {
        $data[] = array(
            'group_id'          => 'myplugin-submissions',
            'group_label'       => __( 'Form submissions', 'myplugin' ),
            'group_description' => __( 'Submissions stored by My Plugin.', 'myplugin' ),
            'item_id'           => 'submission-' . (int) $row->id,
            'data'              => array(
                array( 'name' => __( 'Email', 'myplugin' ), 'value' => (string) $row->email ),
                array( 'name' => __( 'Message', 'myplugin' ), 'value' => (string) $row->message ),
                array( 'name' => __( 'Created', 'myplugin' ), 'value' => (string) $row->created_at_gmt ),
            ),
        );
    }

    return array(
        'data' => $data,
        'done' => count( $rows ) < $per_page,
    );
}

Rules:

• Page results deterministically with a stable primary-key order.
• Keep batches bounded; callbacks run through repeated admin AJAX requests.
• Export user-facing values, not raw rows, secrets, hashes, or internal ACLs.
• Use stable group_id and unique item_id; translate labels, not IDs.
• Include records found by email and by the matching user ID where relevant.
• Return exactly array( 'data' => array, 'done' => bool ) or WP_Error.

Register a personal-data eraser

add_filter( 'wp_privacy_personal_data_erasers', static function ( array $erasers ): array {
    $erasers['myplugin-submissions'] = array(
        'eraser_friendly_name' => __( 'My Plugin submissions', 'myplugin' ),
        'callback'             => 'myplugin_erase_personal_data',
    );
    return $erasers;
} );

function myplugin_erase_personal_data( string $email, int $page = 1 ): array {
    $result = MyPlugin_Submission_Repository::anonymize_next_batch(
        sanitize_email( $email ),
        100
    );

    return array(
        'items_removed'  => $result->changed > 0,
        'items_retained' => $result->retained > 0,
        'messages'       => array_map( 'sanitize_text_field', $result->messages ),
        'done'           => ! $result->has_more,
    );
}

The eraser response must contain all four keys. items_removed also covers successful anonymization. items_retained means personal data was found but kept; explain why in messages without leaking the retained data itself.

Erasure design rules

• Make erasure idempotent. Re-running it must be safe and converge.
• Prefer anonymization when a business/legal record must remain; sever user links and remove direct identifiers that are not required.
• Close every re-identification path, not only the main row. Delete or irreversibly detach crosswalk/profile rows keyed by user ID, email, cookie ID, session ID, device fingerprint, order/customer ID, captcha/consent token, or deterministic hash. An anonymized entity is still identifiable when a secondary table can attach the same browser/account again on its next visit.
• Derive erasure fields from the same versioned registry/schema used by every data-producing integration. A hand-written generic PII list easily misses namespaces such as form_email or provider-specific address fields.
• Do not use offset pagination over a result set whose matching rows disappear as they are erased: page 2 can skip records. Re-query the next first batch, or use a stable cursor/processed marker and calculate has_more explicitly.
• Do not report done => true while matching erasable rows remain.
• Clean object caches and secondary indexes after direct custom-table writes.
• If a remote processor fails, retain locally required retry state and return a clear message; never claim complete erasure when one controlled store failed.
• Never erase another user's data from an unverified public endpoint. Core's privacy request UI owns confirmation, capabilities, and nonces.

Retention and lifecycle

Privacy erasure, uninstall, and routine retention are different operations:

• Erasure targets one confirmed data subject and may retain required records.
• Retention jobs remove expired data for everyone according to policy.
• Uninstall removes plugin-owned configuration/data only when the product's uninstall policy says so; it is not a substitute for subject erasure.

WordPress 7.1 schedules wp_privacy_personal_data_cleanup_requests daily. Core marks expired request-pending user_request posts as request-failed and clears their confirmation key; it does not delete completed requests or plugin-owned personal data. Expiry follows user_request_key_expiration (normally one day), and the cleanup compares the site-local post_modified column because the relative date is evaluated in the site timezone.

Do not duplicate this cron event or treat it as a plugin retention engine. WP-Cron is traffic-dependent, so operationally critical retention still needs monitoring and a safe idempotent catch-up path. If filtering user_request_key_expiration, test confirmation links and scheduled cleanup together; the filter changes both sides of the lifecycle.

Do not keep personal data in autoloaded options or permanent transients. Give temporary exports/logs an expiry and cleanup path. Backups are usually managed outside plugin callbacks; document their retention instead of pretending the plugin erased them synchronously.

Multisite and tests

Decide whether data belongs to one site, network tables, or both. Core runs a site's registered callbacks in that site's context; do not silently iterate an entire network without network authorization and a documented contract.

Test at least:

1. no matching data;
2. one row and more than one full batch;
3. registered user plus guest records sharing the email;
4. retained and partially failed records;
5. repeated erasure calls;
6. multisite scope and deleted-user records;
7. export output for accidental secrets/internal fields;
8. every integration-specific PII namespace and every profile/crosswalk type;
9. failed/spam/unauthorized submissions create no durable data;
10. a post-erasure request with the old cookie/fingerprint cannot reattach the anonymized entity.

Critical rules

• Inventory first; exporter and eraser coverage must match actual storage.
• Keep callbacks paged, deterministic, idempotent, and truthful about done.
• Erase the re-identification graph and integration-specific PII namespaces, not just direct fields on the primary entity.
• Do not equate user deletion, uninstall, or DB-row deletion with complete personal-data erasure.
• Do not expose passwords, auth tokens, secret meta, or unrelated users' data.
• Add privacy-policy suggestions for collection and third-party transfers.

Cross-references

• Use wp-security-audit for request handlers and authorization.
• Use wp-settings-storage-audit for retention/autoload storage choices.
• Use wp-http-api-client when privacy data is sent to or erased from a remote provider.

Core references

• wp-admin/includes/plugin.php: wp_add_privacy_policy_content().
• wp-admin/includes/ajax-actions.php: exporter/eraser response validation.
• wp-includes/comment.php: core paged exporter and eraser examples.
• wp-admin/includes/privacy-tools.php: export/erasure processing pipeline.
• wp-includes/functions.php: scheduled request cleanup and old export-file cleanup.

References

• Official documentation: https://developer.wordpress.org/plugins/privacy/adding-the-personal-data-exporter-to-your-plugin/
• Official documentation: https://developer.wordpress.org/plugins/privacy/adding-the-personal-data-eraser-to-your-plugin/
• Official documentation: https://developer.wordpress.org/plugins/privacy/suggesting-text-for-the-site-privacy-policy/