Doc Sync

Doc Sync Skill

Purpose

To prevent documentation drift—the silent killer of maintainability. This skill ensures documentation stays synchronized with code changes, catching discrepancies before they become "source of truth" conflicts.

ROI Metric: Accurate docs reduce onboarding time by 50% and prevent costly misimplementations.

When to Use

• Trigger: After any significant code change (new feature, API change, refactor).
• Trigger: When self-check flags documentation in implementation reports.
• Trigger: Before releases (ensures public docs are accurate).
• Trigger: When onboarding new team members (docs are tested).
• Trigger: When pm-agent schedules a "documentation audit."

The Doc Sync Protocol (The 4-Step Process)

1. Discovery (What Docs Exist?)

Scan for documentation:

docs/
├── README.md              # Project overview
├── api/                   # API documentation
├── architecture/          # System design docs
├── setup.md              # Developer onboarding
├── deployment.md         # Deployment guide
└── adr/                  # Architecture decisions

README.md
CONTRIBUTING.md
AGENTS.md
CHANGELOG.md

Identify doc types:

• API Docs: OpenAPI/Swagger, README endpoints
• Architecture Docs: Diagrams, system descriptions
• Setup Docs: Installation, configuration
• ADR Docs: Decision records
• Code Comments: JSDoc, docstrings

2. Extraction (What Does Code Say?)

Extract current state from code:

API Contracts:

// From backend code
@Post('/users')
async createUser(@Body() dto: CreateUserDto) {
  // Extract: POST /users accepts CreateUserDto
}

// From Zod schemas
export const CreateUserSchema = z.object({
  email: z.string().email(),  // Extract: email required, must be valid
  name: z.string().min(2),     // Extract: name required, min 2 chars
});

Configuration:

// From config files
export const config = {
  database: {
    host: process.env.DB_HOST,     // Extract: DB_HOST env var required
    port: parseInt(process.env.DB_PORT || '5432'),  // Extract: DB_PORT optional, default 5432
  }
};

Dependencies:

// From package.json
{
  "dependencies": {
    "react": "^18.2.0",  // Extract: React 18 required
    "next": "14.0.0"     // Extract: Next.js 14 required
  }
}

3. Comparison (Do They Match?)

Compare extracted code state with documented state:

4. Synchronization (Update Docs)

Update strategies:

A. Immediate Update

• Update docs as part of the same PR that changes code.
• Include in Definition of Done: "Documentation updated."

B. Scheduled Sync

• Weekly/bi-weekly doc review sessions.
• Batch update accumulated drift.

C. Release Gate

• Block releases if doc sync check fails.
• Enforce accuracy before going public.

Doc Sync Checklist Template

# Doc Sync Report: [Feature/Release]

## Summary
**Scope**: [What changed?]  
**Date**: YYYY-MM-DD  
**Sync Status**: ✅ In Sync | ⚠️ Minor Drift | ❌ Major Drift

## Files Changed
| File | Change Type | Docs Updated? |
|:-----|:------------|:-------------:|
| src/api/users.ts | New endpoint | ⬜ |
| src/config/db.ts | New env var | ⬜ |
| package.json | Dependency bump | ⬜ |

## API Documentation Sync

| Endpoint | Doc Location | Doc Status | Code Status | Match? |
|:---------|:-------------|:-----------|:------------|:------:|
| POST /users | docs/api/users.md | v1.0 | v1.1 (added role) | ❌ |
| GET /users/:id | docs/api/users.md | v1.0 | v1.0 | ✅ |

### Required Updates
- [ ] Add `role` parameter to POST /users documentation
- [ ] Update example request/response
- [ ] Add validation rules for role field

## Environment Variables Sync

| Variable | Doc Location | Doc Status | Code Status | Match? |
|:---------|:-------------|:-----------|:------------|:------:|
| DB_HOST | README.md | Required | Required | ✅ |
| DB_PORT | README.md | Not documented | Optional (5432) | ⚠️ |
| REDIS_URL | README.md | Required | Optional | ❌ |

### Required Updates
- [ ] Document DB_PORT as optional with default
- [ ] Update REDIS_URL from required to optional

## Dependencies Sync

| Dependency | Doc Location | Doc Version | Actual Version | Match? |
|:-----------|:-------------|:------------|:---------------|:------:|
| Node.js | README.md | v16.x | v18.x | ❌ |
| React | README.md | v17.x | v18.2.x | ❌ |
| PostgreSQL | README.md | v13 | v15 | ⚠️ |

### Required Updates
- [ ] Update Node.js requirement to v18
- [ ] Update React requirement to v18
- [ ] Verify PostgreSQL compatibility doc

## Architecture Docs Sync

| Component | Doc Location | Doc Status | Code Status | Match? |
|:----------|:-------------|:-----------|:------------|:------:|
| Auth Service | docs/arch/auth.md | JWT | JWT + OAuth | ⚠️ |
| Database Schema | docs/arch/db.md | v1 | v2 (added orders) | ❌ |

### Required Updates
- [ ] Add OAuth flow to auth documentation
- [ ] Update database schema diagram
- [ ] Document orders table

## Action Items

### Immediate (Block Release)
- [ ] Update POST /users API docs
- [ ] Correct Node.js version requirement

### This Week
- [ ] Document missing env vars
- [ ] Update architecture diagram

### Next Sprint
- [ ] Full dependency audit
- [ ] Review all code comments

## Verification
- [ ] All API examples tested and working
- [ ] Setup instructions verified on clean machine
- [ ] Architecture diagrams match current system
- [ ] Code comments are accurate

Execution Template

Use this during code review or before release.

## 🔄 Doc Sync Check: [PR/Release Name]

### 1. Code Changes
| File | Lines Changed | Doc Impact |
|:-----|:-------------:|:-----------|
| api/auth.ts | +45, -12 | Authentication flow |
| config/app.ts | +8, -2 | New env var |
| types/user.ts | +23, -0 | User fields |

### 2. Extracted Code State
**API Changes:**
- New endpoint: `POST /auth/refresh` (added in auth.ts:67)
- New field: `User.lastLoginAt` (added in types/user.ts:12)

**Config Changes:**
- New env: `JWT_REFRESH_SECRET` (added in config/app.ts:23)

### 3. Documentation Audit

| Doc File | Section | Needs Update? | Action |
|:---------|:--------|:-------------:|:-------|
| docs/api/auth.md | Endpoints | ✅ Yes | Add refresh endpoint |
| docs/api/auth.md | Examples | ✅ Yes | Add refresh example |
| README.md | Env Vars | ✅ Yes | Add JWT_REFRESH_SECRET |
| docs/models/user.md | Schema | ✅ Yes | Add lastLoginAt field |

### 4. Sync Plan
**This PR:**
- [ ] Update docs/api/auth.md
- [ ] Update README.md
- [ ] Update docs/models/user.md

**Estimated Time**: 30 minutes

### 5. Definition of Done
- [ ] All code changes reflected in docs
- [ ] Examples tested and working
- [ ] Doc review completed

Automation Strategies

A. CI/CD Integration

# .github/workflows/doc-sync.yml
name: Documentation Sync Check

on:
  pull_request:
    paths:
      - 'src/**'
      - 'docs/**'

jobs:
  doc-sync:
    runs-on: ubuntu-latest
    steps:
      - uses: actions/checkout@v4
      
      - name: Check API Docs
        run: |
          # Extract API routes from code
          npm run extract-api > api-current.json
          # Compare with documented API
          npm run verify-docs api-current.json docs/api/
          
      - name: Check Type Definitions
        run: |
          # Verify TypeScript types match documented types
          npm run verify-types

B. Pre-Commit Hooks

# .husky/pre-commit
#!/bin/sh
. "$(dirname "$0")/_/husky.sh"

# If API files changed, remind to update docs
if git diff --cached --name-only | grep -q "src/api/"; then
  echo "⚠️  API files changed. Did you update the documentation?"
fi

C. Living Documentation

Generate docs from code automatically:

// Use tools like:
// - TypeDoc for TypeScript
// - JSDoc for JavaScript
// - Swagger/OpenAPI from code annotations
// - MkDocs with code extraction plugins

Integration with Agents

• backend: Updates API docs when endpoints change.
• frontend: Updates component docs when props change.
• architect: Updates architecture docs when system changes.
• writer: Reviews and polishes documentation.
• pm-agent: Schedules doc sync audits, tracks completion.

Common Doc Drift Scenarios

Scenario 1: API Evolution

Week 1: API accepts { name, email }
Week 4: Code adds optional `role` field
Week 8: Client tries to use `role` from outdated docs → Error

Fix: Update API docs same week role is added.

Scenario 2: Environment Changes

Original: DB_HOST required, DB_PORT defaults to 5432
Docs say: Both DB_HOST and DB_PORT are required
Result: Developer confusion, wasted time

Fix: Sync env var docs with actual config.

Scenario 3: Dependency Updates

Docs say: Requires Node.js 16
Dockerfile: Uses Node.js 18
CI/CD: Uses Node.js 18
New dev: Installs Node 16, gets deprecation warnings

Fix: Update all version references together.

Success Metrics

• Doc Accuracy Score: % of documented items that match code
• Time to Onboard: How long for new dev to get running
• Support Tickets: % related to doc confusion
• API Error Rate: % due to clients following outdated docs

Target: 95%+ doc accuracy, <1 day onboarding time.