1 1 Prep

1:1 Prep

Generate a briefing for an upcoming 1:1 meeting with cross-file context synthesis.

Arguments

• Person name: The person you're meeting with (e.g., "jane", "alex")
• No argument: Check calendar for next 1:1 and prep for that

Steps

1. Identify the person:

   • If name provided, search people/*.md for match
   • If no argument, check calendar for next meeting with a single external attendee
   • Read the person file for context

2. Pull person context:

   • Role, team, reporting chain
   • Working style notes (if captured)
   • Last interaction date
   • Any notes from previous 1:1s

3. Semantic search for person context (qmd):

   • Use qmd_deep_search MCP tool: query "discussions with [name] about projects decisions feedback", limit 10
   • This finds notes mentioning the person even without explicit links
   • Look for implicit mentions, topics discussed, decisions made together

4. Check recent Slack context:

   • Read person file for slack: handle in frontmatter
   • If handle exists, use mcp__playground-slack-mcp__get_messages with action: search
   • Query: from:@[slack-handle] or to:@[slack-handle] (last 14 days)
   • Extract: Recent DM topics, @mentions involving them, threads you both participated in
   • Skip gracefully if Slack MCP unavailable or no handle

5. Find meeting history:

   • Glob */*/meeting-*-[name].md for past meetings
   • Read last 3-5 meetings with this person
   • Extract: key topics, decisions made, action items (completed and open)

6. Check shared projects:

   • Read frontmatter of project files
   • Find projects where person is listed as contributor/lead
   • Note project status and any blockers

7. Check for open items:

   • Grep for person's name in recent weekly reports
   • Find any - [ ] items assigned to them or waiting on them
   • Note items from previous meetings marked incomplete

8. Check calendar context:

   • Use mcp__gworkspace-mcp__calendar_events to find the upcoming meeting
   • Note time, duration, any agenda in description

9. Generate prep briefing:

   • Output structured prep doc
   • Do not write to file (this is a read-only briefing)

qmd Tools

Use these MCP tools for semantic search (preferred over Bash):

• qmd_deep_search: query "conversations with [name]", limit 10 (hybrid: best quality)
• qmd_deep_search: query "[name] feedback decisions reviews", limit 5
• qmd_search: query "[name]", limit 10 (fast keyword search for exact mentions)

Bash fallback (if MCP unavailable):

source ~/.zshrc && qmd query "conversations with [name]" -n 10 --md
source ~/.zshrc && qmd search "[name]" -n 10 --md

Output Format

## 1:1 Prep: [Name]

**Meeting:** [Day, Date] at [Time] ([duration])
**Role:** [Title] on [Team]
**Last 1:1:** [Date] ([X days/weeks ago])

### About [Name]

[2-3 sentences from person file: role context, working style, current focus]

### Recent Slack

**Last message:** [Date] - [Topic/context]
**Notable threads:**
- #[channel]: [Topic] ([date])
- DM: [Topic] ([date])

_Skip this section if no Slack handle or MCP unavailable._

### Previous Meeting Recap

**[Date]**: [Topic summary]
- Decision: [key decision]
- Action: [action item status]

**[Date]**: [Topic summary]
- ...

### Open Items

Items waiting on [Name]:
- [ ] [Item] (from [date/source])

Items you owe [Name]:
- [ ] [Item] (from [date/source])

### Shared Projects

| Project | Status | [Name]'s Role | Notes |
|---------|--------|---------------|-------|
| [[project]] | active | contributor | [brief note] |

### Suggested Topics

Based on history and open items:
1. Follow up on [open item from last meeting]
2. [Project] status check
3. [Any blocked item involving them]

Notes

• Focus on actionable context, not exhaustive history
• Highlight anything overdue or potentially awkward
• If person file is sparse, note that as "Consider updating [[person-name]] after this meeting"
• Keep output scannable: this is pre-meeting prep, not a research paper
• If no meeting history exists, note this is a first/early 1:1

Person File Schema

Person files live in people/ with this frontmatter:

---
type: person
name: First Last
role: Job Title
team: Team Name
slack: slack-handle
last_updated: YYYY-MM-DD
---