Document Converter Suite

Document Converter Suite

Overview

Provide a best-effort conversion workflow between 8 document formats:

Office Formats: PDF, Word (DOCX), PowerPoint (PPTX), Excel (XLSX) Text Formats: Plain Text (TXT), CSV, Markdown (MD), HTML

Uses pypdf, python-docx, python-pptx, openpyxl, reportlab, mistune, beautifulsoup4, and Pillow.

Prefer reliable extraction + rebuild (text, headings, bullets, basic tables) over pixel-perfect layout.

When to use

Use when the request involves:

• Converting a file between .pdf / .docx / .pptx / .xlsx / .txt / .csv / .md / .html
• Making a document more editable by moving its content into Office or text formats
• Exporting slide text or spreadsheet cell grids to a different format
• Converting Markdown/HTML documentation to Office formats or vice versa
• Extracting tables from Office documents to CSV/XLSX
• Batch-converting a folder of mixed documents

Supported conversion paths: 64 total (8×8 matrix) - see references/conversion_matrix.md

Avoid promising visual fidelity. Emphasize that output is clean and structured, not identical.

Workflow decision tree

1. Identify input and desired output (extensions matter).
2. Classify the user's goal:
   • Editable content → proceed with this suite.
   • Visually identical rendering → explain limitations; suggest external rendering tools.
3. Pick conversion mode:
   • Single file → run scripts/convert.py.
   • Folder/batch → run scripts/batch_convert.py.
4. Tune safety caps if needed:
   • PDF: --max-pages, --max-chars
   • XLSX: --max-rows, --max-cols
5. Run conversion, then sanity-check output size and structure.
6. Iterate (e.g., increase max rows/cols, split large docs, or choose a different target format).

Quick start

Single-file conversion

Run:

python scripts/convert.py <input-file> --to <pdf|docx|pptx|xlsx|txt|csv|md|html>

Examples:

# Office format conversions
python scripts/convert.py report.pdf --to docx
python scripts/convert.py deck.pptx --to pdf --out deck_export.pdf
python scripts/convert.py data.xlsx --to pptx --max-rows 40 --max-cols 12

# Text format conversions
python scripts/convert.py documentation.md --to docx
python scripts/convert.py data.csv --to xlsx
python scripts/convert.py report.docx --to html
python scripts/convert.py notes.txt --to md

Batch conversion

Run:

python scripts/batch_convert.py <input-dir> --to <pdf|docx|pptx|xlsx|txt|csv|md|html>

Examples:

python scripts/batch_convert.py ./inbox --to docx --recursive
python scripts/batch_convert.py ./inbox --to pdf --outdir ./out --recursive --overwrite
python scripts/batch_convert.py ./markdown-docs --to html --pattern "*.md"
python scripts/batch_convert.py ./data --to xlsx --pattern "*.csv"

Conversion behavior

Follow these defaults (and say them out loud if the user might be expecting magic):

Office Format Conversions

• PDF → (DOCX/PPTX/XLSX/TXT/MD/HTML): extract text with pypdf; no OCR; each page becomes a section/slide block.
• DOCX → (PDF/PPTX/XLSX/TXT/CSV/MD/HTML): export paragraphs, headings (with improved detection), and tables.
  • Improved heading detection: now uses font size + bold + ALL CAPS heuristics, not just style names.
• PPTX → (DOCX/PDF/XLSX/TXT/CSV/MD/HTML): export slide titles + text frames; export tables.
  • Multi-table support: PPTX now creates one slide per table when multiple tables exist.
• XLSX → (DOCX/PPTX/PDF/TXT/CSV/MD/HTML): export bounded value grid per sheet (defaults: 200×50).
  • Truncation warnings: printed to stderr when data exceeds limits (e.g., "Sheet 'Data': Truncated 500 rows → 200 rows").

Text Format Conversions

• TXT → (DOCX/PPTX/XLSX/PDF/CSV/MD/HTML): lines become paragraphs/bullets; simple structure preservation.
• CSV → (XLSX/DOCX/PPTX/HTML): headers + rows mapped to tables/sheets; auto-delimiter detection.
• MD → (DOCX/PPTX/XLSX/PDF/TXT/CSV/HTML): parsed with mistune; headings, lists, tables, code blocks preserved.
  • High fidelity: Markdown ↔ HTML and Markdown ↔ DOCX maintain structure well.
• HTML → (DOCX/PPTX/XLSX/PDF/TXT/CSV/MD): parsed with beautifulsoup4; semantic structure extracted.
  • High fidelity: HTML ↔ Markdown and HTML ↔ DOCX maintain structure well.

Quality Improvements

• Multi-table PPTX: Creates one slide per table (instead of dropping extra tables)
• Smart heading detection: DOCX headings detected by style, font size+bold, or ALL CAPS+bold
• Data truncation warnings: XLSX conversions warn when data is truncated
• Image extraction foundation: image_handler.py provides hash-based deduplication for future image support

Load extra detail from:

• references/conversion_matrix.md - Full 8×8 conversion matrix
• references/limitations.md - Format-specific limitations and edge cases

Guardrails and honesty rules

• State "best-effort" explicitly for any conversion request.
• Do not claim formatting fidelity (fonts, spacing, images, charts, animations).
• Call out scanned PDFs as a likely failure mode (no OCR).
• For giant spreadsheets, prefer increasing caps gradually and/or limiting to specific sheets (if user provides intent).

Bundled scripts

• scripts/convert.py: single-file CLI converter
• scripts/batch_convert.py: batch converter for directories
• scripts/lib/*: internal readers/writers and conversion orchestration