Drafts Manager

Drafts Manager Skill

Triage the Drafts inbox using a hybrid AI + human confirmation workflow. Routes content to OmniFocus (tasks) or Obsidian (notes) based on content analysis.

When to Activate

Use this skill when user wants to:

• Triage or process their Drafts inbox
• Route notes to OmniFocus or Obsidian
• Check what's captured in Drafts
• Clean up old drafts

Architecture

Two-Phase Hybrid Triage:

1. Export & Analyze - Drafts exports inbox → Geoffrey analyzes → presents suggestions
2. Confirm & Process - User confirms routing → Drafts processes each draft → archives

┌─────────┐  URL   ┌─────────┐  JSON   ┌─────────┐  Table  ┌──────┐
│Geoffrey │ ────► │ Drafts  │ ─────► │Geoffrey │ ──────► │ User │
│ trigger │       │ export  │        │ analyze │        │review│
└─────────┘       └─────────┘        └─────────┘        └──┬───┘
                                                           │
                                                     Confirmed
                                                           │
┌─────────┐  URL   ┌─────────┐  Routes  ┌──────────┐   ┌───▼────┐
│Geoffrey │ ────► │ Drafts  │ ───────► │OmniFocus │   │Process │
│ trigger │       │ process │         │ Obsidian │   │  list  │
└─────────┘       └────┬────┘         └──────────┘   └────────┘
                       │
                   Archives

Available Scripts

Scripts are in ./scripts/ directory. Run via:

bun ./scripts/script-name.js

trigger_export.js

Triggers the Drafts "Geoffrey Export Inbox" action via URL scheme.

Output: Path to exported JSON file

Use when: Starting triage

trigger_process.js

Triggers the Drafts "Geoffrey Process Draft" action with routing instructions.

Parameters: uuid, destination, project, tags, folder

Use when: Processing confirmed drafts

Required Drafts Actions

IMPORTANT: User must install these Drafts actions (found in ./actions/):

Geoffrey Export Inbox

Exports all inbox drafts to a JSON file for Geoffrey to analyze.

Location: ~/Library/Mobile Documents/iCloud~com~agiletortoise~Drafts5/Documents/geoffrey-export.json

Output format:

{
  "exported": "2025-11-23T10:30:00Z",
  "count": 5,
  "drafts": [
    {
      "uuid": "ABC123",
      "title": "First line of draft",
      "content": "Full content...",
      "tags": ["inbox"],
      "createdAt": "2025-11-22T14:00:00Z",
      "modifiedAt": "2025-11-22T14:00:00Z",
      "isFlagged": false
    }
  ]
}

Geoffrey Process Draft

Processes a single draft based on routing instructions from URL parameters.

URL Parameters:

• uuid - Draft to process
• destination - "omnifocus", "obsidian", "archive", or "trash"
• project - OmniFocus project (if destination=omnifocus)
• tags - Comma-separated tags (if destination=omnifocus)
• dueDate - Due date (if destination=omnifocus)
• folder - Obsidian folder (if destination=obsidian)

Content Analysis Rules

When analyzing drafts, look for these signals:

Route to OmniFocus (Task)

Signals:

• Starts with action verb: "call", "email", "buy", "schedule", "review", "check"
• Contains: "todo", "task", "@due", "@defer"
• Short (< 50 words)
• Contains person names
• Shopping lists or errands

Apply omnifocus-manager routing rules for project/tag assignment

Route to Obsidian (Note)

Signals:

• Longer content (> 100 words)
• Meeting notes: "meeting with", "discussed", "attendees"
• Ideas/brainstorms: "idea:", "thought:", "what if"
• Reference material: links, quotes, research
• Journal entries: "today I", feelings, reflections

Archive in Drafts

Signals:

• Reference that may be needed again
• Snippets of code or text
• Temporary notes that are now done

Delete (Trash)

Signals:

• Empty or nearly empty
• Test/scratch content
• Duplicates
• Outdated info no longer needed

Obsidian Routing Rules

Frontmatter template:

---
created: {{date}}
source: drafts
tags: [from-drafts]
related: []
---

Main Workflow: Triage Drafts

Phase 1: Export & Analyze

1. Trigger export:

   open "drafts://x-callback-url/runAction?action=Geoffrey%20Export%20Inbox"
   

2. Wait for export file (2-3 seconds)

3. Read exported JSON:

   cat ~/Library/Mobile\ Documents/iCloud~com~agiletortoise~Drafts5/Documents/geoffrey-export.json
   

4. Analyze each draft using content signals above

5. Present suggestions table:

   ## Drafts Inbox Triage
   
   Found **5 drafts** to process:
   
   | # | Title | Suggestion | Destination | Details |
   |---|-------|------------|-------------|---------|
   | 1 | Call John about... | Task | OmniFocus | Project: Meetings, Tags: John, Follow Up |
   | 2 | Meeting notes 11/22 | Note | Obsidian | Folder: Meetings/ |
   | 3 | [empty] | Delete | Trash | Empty draft |
   | 4 | Shopping list | Task | OmniFocus | Project: Single Actions, Tags: Chores |
   | 5 | Idea for app... | Note | Obsidian | Folder: Geoffrey/Inbox/ |
   
   **Questions:**
   - #4: Should this go to a specific store location tag?
   
   Which numbers need changes? (Or type "process all" to confirm)
   

Phase 2: Process & Archive

1. For each confirmed draft, trigger process action:

   # OmniFocus task
   open "drafts://x-callback-url/runAction?action=Geoffrey%20Process%20Draft&uuid=ABC123&destination=omnifocus&project=Meetings&tags=John,Follow%20Up&dueDate=2025-11-30"
   
   # Obsidian note
   open "drafts://x-callback-url/runAction?action=Geoffrey%20Process%20Draft&uuid=DEF456&destination=obsidian&folder=Meetings"
   
   # Archive
   open "drafts://x-callback-url/runAction?action=Geoffrey%20Process%20Draft&uuid=GHI789&destination=archive"
   
   # Delete
   open "drafts://x-callback-url/runAction?action=Geoffrey%20Process%20Draft&uuid=JKL012&destination=trash"
   

2. Report results:

   ## Summary
   Processed 5 drafts from inbox
   
   ## Actions
   - 2 tasks created in OmniFocus
   - 2 notes saved to Obsidian
   - 1 draft deleted
   
   ## Status
   ✅ Complete
   
   ## Next Steps
   - Review tasks in OmniFocus inbox
   - Check Obsidian notes in Geoffrey/Inbox/
   

Error Handling

Drafts not running:

Status: ❌ Failed
Error: Drafts app is not running. Please open Drafts and try again.

Action not installed:

Status: ❌ Failed
Error: Drafts action "Geoffrey Export Inbox" not found.
Please install from: skills/drafts-manager/actions/

Export file not found:

Status: ⚠️ Partial
Error: Export file not created. Drafts may have timed out.
Try running the action manually in Drafts.

OmniFocus not running:

Status: ⚠️ Partial
Warning: OmniFocus not running. Task creation may have failed.
Please verify tasks were created.

Installation

1. Install Drafts Actions

Import the action files from ./actions/:

Option A: Import from file

1. Open Drafts
2. Go to Actions → Manage Actions
3. Import from actions/geoffrey-export-inbox.draftsAction
4. Import from actions/geoffrey-process-draft.draftsAction

Option B: Create manually

1. Open Drafts
2. Create new action "Geoffrey Export Inbox"
3. Add Script step with code from actions/geoffrey-export-inbox.js
4. Repeat for "Geoffrey Process Draft"

2. Verify Installation

Run: open "drafts://x-callback-url/runAction?action=Geoffrey%20Export%20Inbox"

Check for export file at: ~/Library/Mobile Documents/iCloud~com~agiletortoise~Drafts5/Documents/geoffrey-export.json

Tips for Best Results

Tagging in Drafts

Use these tags for manual pre-routing:

• task - Force route to OmniFocus
• note - Force route to Obsidian
• archive - Keep in Drafts archive
• delete - Trash without review

Quick Capture Patterns

When capturing to Drafts, these patterns help AI routing:

• Start tasks with verbs: "Call", "Email", "Buy"
• Start notes with context: "Meeting:", "Idea:", "Note:"
• Use @ for OmniFocus hints: "@due(tomorrow)", "@project(Work)"

Regular Triage

Best practice: Triage Drafts daily to keep inbox small

• Morning: Process yesterday's captures
• Evening: Quick review of day's notes

Learned Routing Patterns

These patterns were learned through actual triage sessions with the user.

Content Type → Destination

Signals for Each Destination

→ OmniFocus Task:

• Starts with action verbs: "Submit", "Call", "Email", "Build", "Add"
• Contains due date context: "first week of December", "by end of year"
• Travel approvals, surveys to send, podcasts to record
• Book to read, thing to buy, project to build
• Multiple action items → single task with checklist in notes

→ Obsidian Note:

• Meeting notes (look for date, attendees, discussion points)
• Conference notes (look for session titles, speakers, links)
• Development docs with code/commands (wrap in code blocks)
• Reference material with links to external resources
• Topic brainstorms and idea lists

→ Contacts App:

• Contains name + phone/email
• Create contact AND follow-up task if there's an action

→ Delete:

• Empty or nearly empty
• JSON/error logs
• API keys (security)
• Random strings/passwords
• Test data that's no longer needed

→ Archive in Drafts:

• Outdated but potentially useful later
• Reference that may be needed again

Project/Folder Mappings

Obsidian Folders:

• Meetings/2025/ - All meeting and conference notes
• Work/AI-Studio/ - AI Studio development docs
• Work/Jocular-Kangaroo/ - Jocular Kangaroo project
• Work/Presentations/ - Presentation archives
• Geoffrey/ - Geoffrey roadmap and ideas
• Reference/ - Reference materials and links

OmniFocus Projects (go to Inbox if not found):

• CoSN Work - CoSN-related tasks
• Meetings - Follow-ups with people
• Research for Future Plans - Books, research tasks

OmniFocus Tags:

• Follow Up - Tasks requiring follow-up
• Reading - Books to read
• Chores - Shopping, errands
• Coding - Development tasks
• Geoffrey - AI-assistable tasks
• Email - Tasks requiring email

Special Handling

Multi-item notes:

• If note contains multiple distinct items, either:
  • Create single task with items as checklist in notes
  • Split into separate tasks (ask user preference)

Development roadmaps:

• Format as Obsidian file with checkboxes
• Use - [ ] for pending items
• Use - [x] for completed items
• Include code blocks for commands

Sensitive data:

• API keys → Delete immediately
• Student investigation data → Archive carefully, don't expose
• Credentials → Delete or move to secure storage

Contact + Task pattern:

• Add to Contacts app via add_contact.js
• Create follow-up task with contact details in notes
• Example: "Send maps to Kim Crowder" with email in notes

Future Enhancements

• Batch processing without confirmation for tagged drafts
• Smart date extraction from draft content
• Template matching for common note types
• Sync with omnifocus-manager tag hierarchy
• Obsidian template application
• Draft content search/query
• Auto-detect project roadmaps and format as checklists
• Recognize CoSN, ACPE, Kiwanis contexts for project routing