Epic Management

Epic Management

Overview

An epic groups related issues that together deliver a feature or capability. This skill creates, tracks, and manages epics using GitHub's native features.

Core principle: An epic is a collection of issues that together deliver user value.

Announce at start: "I'm using epic-management to structure this feature into a tracked epic with related issues."

What is an Epic?

An epic is:

• A parent issue with the epic label
• A collection of related issues sharing an epic-[name] label
• Optionally associated with a milestone
• Part of an initiative (if the work is massive)

Epic Structure in GitHub

Epic (Parent Issue)
├── Label: epic
├── Label: epic-[name]
├── Milestone: [optional]
└── Project: [with epic fields]

Related Issues
├── Label: epic-[name]
├── Reference: "Part of #[EPIC_NUMBER]"
└── Milestone: [same as epic]

Creating an Epic

Step 1: Create Epic Label

# Create the epic-specific label
gh label create "epic-[SHORT-NAME]" \
  --color "0E8A16" \
  --description "[Brief description of epic goal]"

Step 2: Create Epic Tracking Issue

gh issue create \
  --title "[Epic] [NAME]" \
  --label "epic,epic-[SHORT-NAME]" \
  --body "## Epic: [NAME]

## Goal
[What this epic delivers when complete]

## Success Criteria
- [ ] [High-level criterion 1]
- [ ] [High-level criterion 2]
- [ ] [High-level criterion 3]

## Context
[Background, why this epic exists, any relevant links]

## Dependencies
- **Requires:** [Other epics/issues that must complete first]
- **Enables:** [Other epics/issues that depend on this]

## Issues

### Ready
- [ ] #[N] - [Title]

### In Progress
[None yet]

### Done
[None yet]

## Progress
**Issues:** 0 / [TOTAL] complete
**Last Updated:** [DATE]

---
## Initiative
[Part of #[INITIATIVE] if applicable, or 'Standalone epic']

## Milestone
[Associated milestone or 'Not assigned']"

Step 3: Add to Project Board (MANDATORY GATE)

This step is NOT optional. Epics MUST be in the project board.

# Get the epic issue URL
EPIC_URL=$(gh issue view [EPIC_NUMBER] --json url -q '.url')

# Add epic to project - REQUIRED
gh project item-add "$GITHUB_PROJECT_NUM" --owner "$GH_PROJECT_OWNER" --url "$EPIC_URL"

if [ $? -ne 0 ]; then
  echo "ERROR: Failed to add epic to project. Cannot proceed."
  exit 1
fi

# Get the item ID - REQUIRED
ITEM_ID=$(gh project item-list "$GITHUB_PROJECT_NUM" --owner "$GH_PROJECT_OWNER" \
  --format json | jq -r ".items[] | select(.content.number == [EPIC_NUMBER]) | .id")

if [ -z "$ITEM_ID" ] || [ "$ITEM_ID" = "null" ]; then
  echo "ERROR: Epic added but item ID not found."
  exit 1
fi

echo "Epic #[EPIC_NUMBER] added to project with item ID: $ITEM_ID"

Step 3.5: Set Project Board Fields (MANDATORY)

All epics must have Type = Epic set in project board.

# Get project and field IDs
PROJECT_ID=$(gh project list --owner "$GH_PROJECT_OWNER" --format json | \
  jq -r ".projects[] | select(.number == $GITHUB_PROJECT_NUM) | .id")

STATUS_FIELD_ID=$(gh project field-list "$GITHUB_PROJECT_NUM" --owner "$GH_PROJECT_OWNER" \
  --format json | jq -r '.fields[] | select(.name == "Status") | .id')

TYPE_FIELD_ID=$(gh project field-list "$GITHUB_PROJECT_NUM" --owner "$GH_PROJECT_OWNER" \
  --format json | jq -r '.fields[] | select(.name == "Type") | .id')

# Get option IDs
BACKLOG_OPTION_ID=$(gh project field-list "$GITHUB_PROJECT_NUM" --owner "$GH_PROJECT_OWNER" \
  --format json | jq -r '.fields[] | select(.name == "Status") | .options[] | select(.name == "Backlog") | .id')

EPIC_TYPE_OPTION_ID=$(gh project field-list "$GITHUB_PROJECT_NUM" --owner "$GH_PROJECT_OWNER" \
  --format json | jq -r '.fields[] | select(.name == "Type") | .options[] | select(.name == "Epic") | .id')

# Set Status = Backlog (or Ready if no issues yet to create)
gh project item-edit --project-id "$PROJECT_ID" --id "$ITEM_ID" \
  --field-id "$STATUS_FIELD_ID" --single-select-option-id "$BACKLOG_OPTION_ID"

# Set Type = Epic
gh project item-edit --project-id "$PROJECT_ID" --id "$ITEM_ID" \
  --field-id "$TYPE_FIELD_ID" --single-select-option-id "$EPIC_TYPE_OPTION_ID"

# Verify fields were set
echo "Verifying project board fields..."
VERIFY=$(gh project item-list "$GITHUB_PROJECT_NUM" --owner "$GH_PROJECT_OWNER" \
  --format json | jq ".items[] | select(.content.number == [EPIC_NUMBER])")

echo "Status: $(echo "$VERIFY" | jq -r '.status.name')"
echo "Type: $(echo "$VERIFY" | jq -r '.type.name // "not set"')"

Skill: project-board-enforcement

Creating Issues Within an Epic

Issue Template for Epic Issues

gh issue create \
  --title "[TYPE] [Title]" \
  --label "epic-[SHORT-NAME]" \
  --body "## Description
[What this issue delivers]

Part of epic #[EPIC_NUMBER]: [Epic Title]

## Acceptance Criteria
- [ ] [Criterion 1]
- [ ] [Criterion 2]

## Technical Notes
[Any implementation details]

## Dependencies
- Requires: #[N] (if any)
- Blocks: #[N] (if any)"

Linking Issues to Epic

Every issue in an epic must:

1. Have the epic-[name] label
2. Reference the epic in description: "Part of epic #[N]"
3. Share the same milestone (if set)
4. Be in the project board with Status and Type set
5. Have Epic field set to parent epic number (if field exists)

Adding Child Issues to Project Board (MANDATORY)

# After creating child issue, add to project board
CHILD_URL=$(gh issue view [CHILD_NUMBER] --json url -q '.url')

gh project item-add "$GITHUB_PROJECT_NUM" --owner "$GH_PROJECT_OWNER" --url "$CHILD_URL"

# Get item ID
CHILD_ITEM_ID=$(gh project item-list "$GITHUB_PROJECT_NUM" --owner "$GH_PROJECT_OWNER" \
  --format json | jq -r ".items[] | select(.content.number == [CHILD_NUMBER]) | .id")

# Set Status = Ready
gh project item-edit --project-id "$PROJECT_ID" --id "$CHILD_ITEM_ID" \
  --field-id "$STATUS_FIELD_ID" --single-select-option-id "$READY_OPTION_ID"

# Set Type (Feature, Bug, etc. as appropriate)
gh project item-edit --project-id "$PROJECT_ID" --id "$CHILD_ITEM_ID" \
  --field-id "$TYPE_FIELD_ID" --single-select-option-id "$TYPE_OPTION_ID"

# Link to parent epic (if Epic field exists)
EPIC_FIELD_ID=$(gh project field-list "$GITHUB_PROJECT_NUM" --owner "$GH_PROJECT_OWNER" \
  --format json | jq -r '.fields[] | select(.name == "Epic") | .id')

if [ -n "$EPIC_FIELD_ID" ] && [ "$EPIC_FIELD_ID" != "null" ]; then
  gh project item-edit --project-id "$PROJECT_ID" --id "$CHILD_ITEM_ID" \
    --field-id "$EPIC_FIELD_ID" --text "#[EPIC_NUMBER]"
fi

Skill: project-board-enforcement

Tracking Epic Progress

Update Epic Issue Regularly

When issues change status, update the epic:

gh issue comment [EPIC_NUMBER] --body "## Progress Update - [DATE]

**Completed:** #[N] - [Title]

**Current Status:**
- Ready: [X] issues
- In Progress: [Y] issues
- Done: [Z] issues
- Total: [X+Y+Z] / [TOTAL]

**Next up:** #[N] - [Title]"

Reorganize Epic Body

Keep the epic body current:

## Issues

### Ready
- [ ] #102 - Database schema
- [ ] #103 - API endpoints

### In Progress
- [ ] #101 - Initial setup (assignee: @dev)

### Done
- [x] #100 - Research spike

## Progress
**Issues:** 1 / 4 complete (25%)
**Last Updated:** 2025-12-02

Epic Lifecycle

┌────────────┐     ┌────────────┐     ┌────────────┐     ┌────────────┐
│  Planning  │────▶│   Active   │────▶│  Closing   │────▶│   Done     │
└────────────┘     └────────────┘     └────────────┘     └────────────┘
     │                   │                   │                  │
     ▼                   ▼                   ▼                  ▼
  Creating            Issues              Last issues       All issues
  issues              in progress         completing        closed

Epic States

Completing an Epic

Pre-Completion Checklist

Before closing an epic:

• All issues in epic are closed
• Success criteria in epic are checked off
• Any dependent epics are updated
• Initiative (if any) is notified

Close the Epic

# Final progress update
gh issue comment [EPIC_NUMBER] --body "## Epic Complete 🎉

**All issues resolved:**
- [x] #100 - Research spike
- [x] #101 - Initial setup
- [x] #102 - Database schema
- [x] #103 - API endpoints

**Success criteria met:**
- [x] Criterion 1
- [x] Criterion 2
- [x] Criterion 3

**Completed:** [DATE]
**Duration:** [X days/weeks]"

# Close the epic
gh issue close [EPIC_NUMBER]

# Update initiative if applicable
gh issue comment [INITIATIVE_NUMBER] --body "## Epic Complete: #[EPIC_NUMBER]

[Epic Name] is now complete. [X] issues resolved.

**Remaining epics:** [List]"

Epic Dependencies

Documenting Dependencies

In the epic body:

## Dependencies

### This Epic Requires
- #[EPIC_A] - [Title] - **Status:** [Done/In Progress]
  - Blocked items in this epic: #101, #102

### This Epic Enables
- #[EPIC_B] - [Title] - Will unblock when this completes

Managing Blocked Issues

When an issue is blocked by another epic:

gh issue edit [ISSUE_NUMBER] --add-label "blocked"

gh issue comment [ISSUE_NUMBER] --body "**Blocked by:** Epic #[OTHER_EPIC]

Waiting for: #[SPECIFIC_ISSUE] to complete.

Will unblock when: [Condition]"

Epic Without Initiative

For standalone epics (not part of a larger initiative):

gh issue create \
  --title "[Epic] [NAME]" \
  --label "epic,epic-[SHORT-NAME]" \
  --body "## Epic: [NAME]

## Goal
[What this epic delivers]

## Success Criteria
- [ ] [Criterion 1]
- [ ] [Criterion 2]

## Issues
[To be created]

## Progress
**Issues:** 0 / 0 complete

---
**Type:** Standalone epic
**Milestone:** [If applicable]"

Example: Dark Mode Epic

Create Epic

gh label create "epic-dark-mode" --color "1D76DB" \
  --description "Dark mode theme implementation"

gh issue create \
  --title "[Epic] Dark Mode Support" \
  --label "epic,epic-dark-mode" \
  --milestone "Q1 2026" \
  --body "## Epic: Dark Mode Support

## Goal
Users can toggle between light and dark themes, with preference persistence.

## Success Criteria
- [ ] Theme toggle in settings
- [ ] All components respect theme
- [ ] Preference persists across sessions
- [ ] System preference detection

## Issues

### Ready
- [ ] #201 - Design tokens for dark theme
- [ ] #202 - Theme context provider
- [ ] #203 - Settings toggle UI
- [ ] #204 - Component theme updates
- [ ] #205 - Preference persistence
- [ ] #206 - System preference detection

## Progress
**Issues:** 0 / 6 complete
**Last Updated:** 2025-12-02"

Create Issues

gh issue create \
  --title "[Feature] Design tokens for dark theme" \
  --label "epic-dark-mode,feature" \
  --body "Part of epic #200: Dark Mode Support

## Description
Create CSS custom properties for dark theme colors.

## Acceptance Criteria
- [ ] Dark theme color palette defined
- [ ] CSS variables for all theme colors
- [ ] Documentation of token usage"

Memory Integration

mcp__memory__create_entities([{
  "name": "Epic-[NAME]",
  "entityType": "Epic",
  "observations": [
    "Created: [DATE]",
    "Goal: [GOAL]",
    "Issue: #[NUMBER]",
    "Label: epic-[SHORT-NAME]",
    "Status: [Planning/Active/Done]",
    "Issues: [COUNT]",
    "Initiative: #[N] or Standalone"
  ]
}])

Checklist

• Created epic-specific label
• Created epic tracking issue
• Added epic to project board (VERIFIED with ITEM_ID)
• Set project Status = Backlog or Ready
• Set project Type = Epic
• Defined success criteria
• Documented dependencies
• Created initial issues with epic label
• Added all child issues to project board
• Set Status and Type for all child issues
• Linked children to epic (Epic field if available)
• Set milestone (if applicable)
• Linked to initiative (if applicable)
• Stored in knowledge graph

Gate: Cannot create child issues or begin work without epic and all issues in project board.

Skill: project-board-enforcement