Interview Scheduler

Skill: Interview Scheduler

Objective

Schedule candidate interviews by identifying qualified applicants from email resumes and booking time slots that meet all specified constraints.

Core Workflow

Phase 1: Candidate Identification & Qualification

1. Search for Resumes: Use the emails-search_emails tool with a query like "resume" or "application" to find relevant emails.
2. Extract & Review: Read each candidate's email (emails-read_email) to parse their resume content.
3. Apply Qualification Filter: The primary filter is independent first-author publications. Look for phrases like "First Author", "Sole Author", or "Lead Author" in the publications section. Candidates without such publications are disqualified.
4. Extract Candidate Info: For qualified candidates, note:
   • Name
   • Email
   • Key publications (for calendar description)
   • Research area/university (for context)

Phase 2: Time Slot Calculation & Scheduling

1. Parse Time Constraints: Extract from the user request:
   • Date Range: Identify "tomorrow", "the day after tomorrow", or other explicit date windows. Use the system's current date or the latest email date as a reference if needed.
   • Working Hours: Default is 8 AM to 5 PM in the user's/local timezone (e.g., Asia/Hong_Kong). Confirm or adjust per request.
   • Minimum Duration: Default is 1.5 hours. Confirm per request.
2. Generate Slots: Mentally allocate sequential slots within the date range and working hours, ensuring the minimum duration and a reasonable buffer (e.g., 30 mins) between interviews if scheduling multiple candidates on the same day.
3. Create Calendar Events: For each qualified candidate, use google_calendar-create_event.
   • Summary: Format as "Interview with [Candidate Name]"
   • Description: Include a brief candidate summary: university, research area, key qualifying publication(s), and contact info (email/phone from resume).
   • Start/End Time: Use the calculated slot in ISO 8601 format with the correct timezone.
   • Duration: Must meet or exceed the user's minimum requirement.

Phase 3: Summary & Confirmation

1. Present Results: Provide a clear summary table showing:
   • Qualified candidates and their key publication.
   • Scheduled date, time slot, and duration.
   • Disqualified candidates and the reason (e.g., "No first-author publications").
2. Confirm Sync: State that events have been created in Google Calendar.
3. Mark Task Complete: Use local-claim_done.

Key Decision Logic

• Slot Allocation: Schedule on the earliest available date within the range. If the first day fills up, use the next day.
• Buffer Time: It is good practice to leave at least 30 minutes between interviews for preparation/notes, but this is not a strict rule if the user does not specify it.
• Date Reference: If the user says "tomorrow," use the date context from the most recent email in the thread or the current system date to calculate the actual dates.

Tools Required

• emails-search_emails
• emails-read_email
• google_calendar-create_event
• local-claim_done