Personal Jira Project Management

JIRA Management for Orient Task Force

Project Context

• Project Key: YOUR_PROJECT (Genoox TF project)
• Component: YOUR_COMPONENT
• Cloud ID: 882ead72-4dfa-4fef-925d-fc9c9187853c (for Atlassian MCP server)
• All issues MUST include the YOUR_COMPONENT component

Actual Status Names in JIRA

The project uses these status names (not the simplified workflow in docs):

• To Do: to do, Backlog, TO DO DEV
• In Progress: In dev, In Progress, In QA
• Done: Done- Deployed
• Other: Linked to initiative (for Epics)

Issue Types

Critical Rules

Stories MUST Have Epic Parents

1. Before creating a Story, check for existing Epics
2. If no suitable Epic exists, ask user or create Epic first
3. NEVER create a Story without an Epic link

Sub-tasks MUST Have Parents

• Valid parents: Story, Task, Bug
• Invalid parents: Epic, another Sub-task

Required Fields by Type

Epic

• Summary (required)
• Description with goals and scope (required)
• Component: YOUR_COMPONENT (required)

Story

• Summary (required)
• Description with acceptance criteria (required)
• Epic Link (MANDATORY)
• Story Points (required)
• Priority (required)
• Component: YOUR_COMPONENT (required)

Task

• Summary (required)
• Description (recommended)
• Component: YOUR_COMPONENT (required)

Bug

• Summary (required)
• Description with steps to reproduce (required)
• Priority (required)
• Component: YOUR_COMPONENT (required)

Naming Conventions

Epic: [Area] Initiative Name - e.g., [Auth] User Authentication System Story: User story format preferred - e.g., As a user, I want to reset my password Task: Action-oriented, start with verb - e.g., Set up CI/CD pipeline Bug: [Component] Brief issue description - e.g., [Login] Password reset email not sending

Workflow Transitions

To Do → In Progress → In Review → Done

SLA Limits

Issue Linking

Always link dependencies - If Task A is required for Story B, create a "blocks" link.

MCP Tools

Quick Query Tools (Orient)

Use these for simple, fast queries:

• ai_first_get_all_issues - List all issues
• ai_first_get_issue - Get specific issue details
• ai_first_get_in_progress - Get in-progress issues
• ai_first_get_blockers - Get blocker issues
• ai_first_check_sla_breaches - Check SLA violations
• ai_first_get_sprint_issues - Get sprint issues
• ai_first_get_board_issues - Get Kanban board issues

Comprehensive Tools (Atlassian MCP Server)

Use these for detailed queries and updates:

• mcp_Atlassian-MCP-Server_searchJiraIssuesUsingJql - Advanced JQL searches
• mcp_Atlassian-MCP-Server_getJiraIssue - Get full issue details with all fields
• mcp_Atlassian-MCP-Server_createJiraIssue - Create new issues
• mcp_Atlassian-MCP-Server_editJiraIssue - Update existing issues
• mcp_Atlassian-MCP-Server_transitionJiraIssue - Change issue status
• mcp_Atlassian-MCP-Server_addCommentToJiraIssue - Add comments
• mcp_Atlassian-MCP-Server_getVisibleJiraProjects - List accessible projects

Manage Links

• ai_first_jira_get_issue_links - Get all links for an issue
• ai_first_jira_create_issue_link - Create link between issues
• ai_first_jira_delete_issue_link - Delete issue link

Tool Selection Strategy

Use Orient tools when:

• Quick status checks needed
• Working with known issue keys
• Getting pre-filtered results (blockers, in-progress, etc.)

Use Atlassian MCP Server when:

• Need comprehensive issue details (assignee, epic, comments, custom fields)
• Creating or updating issues
• Running custom JQL queries
• Need to see project structure or available issue types
• Want full changelog or comment history

Weekly Status Queries

Recommended Approach for Status Updates

When asked for weekly status or "what was in progress this week":

1. Get currently active issues (fast check):

   ai_first_get_in_progress
   ai_first_get_board_issues
   

2. Get comprehensive details using Atlassian MCP:

   searchJiraIssuesUsingJql with:
   project = YOUR_PROJECT AND component = "YOUR_COMPONENT" AND statusCategory = "In Progress"
   

3. Get full issue details for each active issue (parallel calls):

   getJiraIssue for each key to get:
   - Assignee and reporter
   - Parent Epic (with epic summary/status)
   - Comments and recent updates
   - Custom fields (priority, deployment info, etc.)
   

Useful JQL Query Patterns

All YOUR_COMPONENT issues:

project = YOUR_PROJECT AND component = "YOUR_COMPONENT" ORDER BY created DESC

Active issues (In Progress):

project = YOUR_PROJECT AND component = "YOUR_COMPONENT" AND statusCategory = "In Progress" ORDER BY updated DESC

Issues updated this week:

project = YOUR_PROJECT AND component = "YOUR_COMPONENT" AND updated >= startOfWeek() ORDER BY updated DESC

In Development specifically:

project = YOUR_PROJECT AND component = "YOUR_COMPONENT" AND status IN ("In dev", "In QA") ORDER BY status ASC, updated DESC

Status Report Format

When providing weekly updates, organize by status category:

1. 🟡 IN DEVELOPMENT - Issues in "In dev" status
2. 🟢 IN QA/TESTING - Issues in "In QA" status
3. ✅ COMPLETED THIS WEEK - Recently moved to Done
4. 📈 KEY HIGHLIGHTS - Major achievements, completed features, trends
5. 🎯 NEXT STEPS - Action items, dependencies, blockers

For each issue include:

• Issue key with Atlassian URL: [PROJ-XXXXX](https://your-domain.atlassian.net/browse/PROJ-XXXXX)
• Summary (ticket title)
• Status
• Assignee (display name)
• Last updated date
• Parent Epic (with key and name)
• Progress notes from latest comments (especially completion/status updates)

Make it actionable:

• Highlight completed features with ✅
• Note any blockers or dependencies
• Call out items needing attention
• Summarize adoption/impact metrics if mentioned in comments

AI Behavior

Auto-Fix

• Missing Epic Link on Story: Prompt user to select Epic
• Missing Required Fields: Prompt before submission
• Naming Convention Violations: Auto-correct formatting

Block (Refuse to Proceed)

• Story with no Epic parent
• Empty or too-short summary
• Required fields cannot be determined

Warn (Allow User to Proceed)

• Optional fields missing
• Story points seem unusual
• Description shorter than recommended

Troubleshooting

Common Issues

"No issues found" but you expect results:

1. Verify you're using project key YOUR_PROJECT (not YOUR_PROJECT)
2. Check the component name is exactly YOUR_COMPONENT (case-sensitive)
3. Use Atlassian MCP server to verify project structure:

   getVisibleJiraProjects with searchString: "GENOOX"
   

JQL syntax errors:

• Date ranges use: updated >= startOfWeek() (not DURING for single status)
• Multiple statuses use: status IN ("In dev", "In QA")
• Status category: statusCategory = "In Progress" (matches multiple statuses)

Getting detailed information:

• Orient tools return summary info only
• Use getJiraIssue from Atlassian MCP for full details (assignee, epic parent, comments)
• Batch multiple getJiraIssue calls in parallel for efficiency

Labels

Description Templates

Story

## User Story
As a [type of user], I want [goal] so that [benefit].

## Acceptance Criteria
- [ ] Criterion 1
- [ ] Criterion 2

Bug

## Description
[Brief description]

## Steps to Reproduce
1. Step 1
2. Step 2

## Expected Behavior
[What should happen]

## Actual Behavior
[What actually happens]