Pm Organization Task Selection

Task Selection Skill

"Fail fast on risky work – tackle hard problems before easy wins."

Parallel Task Opportunity Check (MANDATORY FIRST STEP)

⚠️ CRITICAL: BEFORE selecting any single task, ALWAYS check if parallel assignment is possible.

When both Developer AND Tech Artist are idle, the PM MUST check for parallel work opportunities. This happens BEFORE the standard single-task selection flow.

Check Steps

// 1. Read both PRD files for complete picture
const prd = readJson('prd.json');
const backlog = readJson(prd.backlogFile || 'prd_backlog.json');
const allItems = [...prd.items, ...backlog.backlogItems];

// 2. Check if BOTH agents are idle
const developerIdle =
  prd.agents.developer?.status === 'idle' || prd.agents.developer?.status === 'awaiting_pm';
const techartistIdle =
  prd.agents.techartist?.status === 'idle' || prd.agents.techartist?.status === 'awaiting_pm';

// 3. If both idle, find tasks for each agent
if (developerIdle && techartistIdle) {
  // Find Developer task (architectural, functional, integration categories)
  const devCategories = ['architectural', 'functional', 'integration'];
  const devTasks = allItems
    .filter(
      (item) =>
        !item.passes &&
        item.status === 'pending' &&
        devCategories.includes(item.category) &&
        item.dependencies.every((depId) => allItems.find((i) => i.id === depId)?.passes === true)
    )
    .sort(priorityComparator);

  // Find Tech Artist task (visual, shader, polish categories)
  const artistCategories = ['visual', 'shader', 'polish'];
  const artistTasks = allItems
    .filter(
      (item) =>
        !item.passes &&
        item.status === 'pending' &&
        artistCategories.includes(item.category) &&
        item.dependencies.every((depId) => allItems.find((i) => i.id === depId)?.passes === true)
    )
    .sort(priorityComparator);

  // 4. Check if we have non-conflicting tasks
  if (devTasks.length > 0 && artistTasks.length > 0) {
    const devTask = devTasks[0];
    const artistTask = artistTasks[0];

    // Check for file path conflicts
    if (!areTasksConflicting(devTask, artistTask)) {
      // ⭐ PARALLEL ASSIGNMENT PATH ⭐
      // Assign BOTH tasks in parallel using 5-step atomic process for each
      assignTask(devTask, 'developer');
      assignTask(artistTask, 'techartist');
      return 'parallel_assigned'; // Exit after parallel assignment
    }
  }
}

// 5. Fall through to single-task selection if no parallel opportunity

Conflict Detection Function

function areTasksConflicting(task1, task2) {
  // Direct file overlap check
  const paths1 = task1.files || [];
  const paths2 = task2.files || [];

  // Check if any file paths overlap
  for (const p1 of paths1) {
    for (const p2 of paths2) {
      // Extract directory paths
      const dir1 = p1.substring(0, p1.lastIndexOf('/'));
      const dir2 = p2.substring(0, p2.lastIndexOf('/'));
      if (dir1 === dir2) return true; // Same directory = conflict
    }
  }

  // Check shared dependencies
  const deps1 = new Set(task1.dependencies || []);
  const deps2 = new Set(task2.dependencies || []);
  for (const dep of deps1) {
    if (deps2.has(dep)) return true; // Shared dependency = conflict
  }

  return false; // No conflicts
}

When to Use This Skill

Use when:

• Assigning a new task from the PRD
• prd.json.session.currentTask is null or task status is "passed"
• After retrospective completes

⚠️ FIRST check for parallel assignment, then proceed to single-task selection if parallel is not possible.

Quick Start

// 1. Read both PRD files
const prd = readJson('prd.json');
const backlog = readJson('prd.backlogFile' || 'prd_backlog.json');

// 2. Combine items from both files
const allItems = [...prd.items, ...backlog.backlogItems];

// 3. Filter incomplete items
const incomplete = allItems.filter((item) => !item.passes);

// 4. Filter unblocked items (dependencies met)
const unblocked = incomplete.filter((item) =>
  item.dependencies.every((depId) => allItems.find((i) => i.id === depId)?.passes === true)
);

// 5. Sort by priority and select first
const next = unblocked.sort(priorityComparator)[0];

PRD Backlog Architecture

Since v3.1.0, tasks are split between two files:

Only PM and Game Designer need full backlog access. Workers only read their assigned task.

Reading Tasks from Both Files

When selecting tasks, PM must:

1. Read prd.json for active queue
2. Read prd.backlogFile (defaults to prd_backlog.json)
3. Combine arrays: allItems = [...prd.items, ...backlog.backlogItems]
4. Apply filtering/sorting on combined array
5. If selected task is in backlog, move it to prd.json.items

Automatic Backlog Refill

After a task completes (status → "completed") and is removed from active queue:

// Check if refill needed
if (prd.items.length < 5) {
  // Read backlog
  const backlog = readJson(prd.backlogFile);

  // Find highest-priority UNBLOCKED task from backlog
  const allTasks = [...prd.items, ...backlog.backlogItems];
  const candidates = backlog.backlogItems.filter((item) => {
    if (item.passes) return false;
    // Check dependencies (need to check across both files)
    const depsMet = item.dependencies.every(
      (depId) => allTasks.find((t) => t.id === depId)?.passes === true
    );
    return depsMet;
  });

  // Sort by priority tier, then by priority value
  const tierOrder = {
    TIER_0_BLOCKER: 1,
    TIER_1_FOUNDATION: 2,
    TIER_2_ECONOMY: 3,
    TIER_3_SUPPORT: 4,
  };
  candidates.sort((a, b) => {
    const tierDiff = (tierOrder[a.tier] || 99) - (tierOrder[b.tier] || 99);
    if (tierDiff !== 0) return tierDiff;
    return (
      (a.priority === 'critical' ? 1 : a.priority === 'high' ? 2 : 3) -
      (b.priority === 'critical' ? 1 : b.priority === 'high' ? 2 : 3)
    );
  });

  // Move highest priority to prd.json
  if (candidates.length > 0) {
    const toMove = candidates[0];
    // Remove from backlog
    backlog.backlogItems = backlog.backlogItems.filter((i) => i.id !== toMove.id);
    // Add to prd.json
    prd.items.push(toMove);
    // Update stats
    prd.session.stats.backlogSize = backlog.backlogItems.length;
    prd.session.stats.activeQueueSize = prd.items.length;
    // Write both files
    writeJson('prd_backlog.json', backlog);
    writeJson('prd.json', prd);
  }
}

Decision Framework

Progressive Guide

Level 1: Basic Selection

Select first incomplete, unblocked task (reads from both files):

// Read both files
const prd = readJson('prd.json');
const backlog = readJson(prd.backlogFile || 'prd_backlog.json');
const allItems = [...prd.items, ...backlog.backlogItems];

const next = allItems.find(
  (item) => !item.passes && item.dependencies.every((d) => allItems.find((i) => i.id === d)?.passes)
);

Level 2: Priority-Weighted Selection

Apply category priority ordering (reads from both files):

// Read both files
const prd = readJson('prd.json');
const backlog = readJson(prd.backlogFile || 'prd_backlog.json');
const allItems = [...prd.items, ...backlog.backlogItems];

const priorityOrder = {
  architectural: 1,
  integration: 2,
  unknown: 3,
  spike: 3,
  functional: 4,
  polish: 5,
};

const priorityValue = { high: 1, medium: 2, low: 3 };

const incomplete = allItems.filter((item) => !item.passes);
const unblocked = incomplete.filter((item) =>
  item.dependencies.every((d) => allItems.find((i) => i.id === d)?.passes)
);

unblocked.sort((a, b) => {
  const catDiff = priorityOrder[a.category] - priorityOrder[b.category];
  if (catDiff !== 0) return catDiff;
  return priorityValue[a.priority] - priorityValue[b.priority];
});

Level 3: Risk-Adjusted Selection

Consider retry count and complexity (reads from both files):

// Read both files
const prd = readJson('prd.json');
const backlog = readJson(prd.backlogFile || 'prd_backlog.json');
const allItems = [...prd.items, ...backlog.backlogItems];

// Deprioritize repeatedly failing tasks
if (task.retryCount >= 3) {
  // Consider skipping or escalating
  logWarning(`Task ${task.id} failed ${task.retryCount} times`);
}

// Boost tasks that unblock many others (check across both files)
const unblockScore = allItems.filter((i) => i.dependencies.includes(task.id)).length;

Anti-Patterns

❌ DON'T:

• Select tasks with unmet dependencies
• Assign new task while prd.json.session.currentTask is not null
• Skip retrospective to assign faster
• Assign multiple tasks to the SAME agent simultaneously
• Assign parallel tasks that modify the same files/directories
• Skip backlog refill when prd.json.items.length < 5
• Only read prd.json without checking prd_backlog.json
• Leave completed tasks in prd.json instead of moving to completed file

✅ DO:

• Verify all dependencies have passes: true (check across both files)
• Wait for QA validation before assigning next
• Complete retrospective before clearing prd.json.session.currentTask
• Log selection rationale in progress file
• Assign parallel tasks to Developer AND Tech Artist when safe (see Parallel Assignment below)
• Read both prd.json and prd_backlog.json when selecting tasks
• Automatically refill when active queue drops below 5 tasks
• Move completed tasks to prd_completed.json and refill queue

Parallel Task Assignment (Git Worktree Support)

With git worktrees, Developer and Tech Artist can work simultaneously on non-conflicting tasks.

When to Assign Parallel Tasks

Check these conditions before assigning parallel tasks:

1. Both agents are idle:

   • prd.json.agents.developer.status === "idle" (or "awaiting_pm")
   • prd.json.agents.techartist.status === "idle" (or "awaiting_pm")

2. Tasks are non-conflicting:

   • Different file paths (e.g., src/hooks/ vs src/assets/)
   • No shared dependencies
   • Can be tested independently

3. Each agent has their own worktree:

   • Developer works in ../developer-worktree on developer-worktree branch
   • Tech Artist works in ../techartist-worktree on techartist-worktree branch

Conflict Detection Matrix

Parallel Assignment Algorithm

// Check if parallel assignment is possible
const developerIdle = prd.agents.developer?.status === 'idle';
const techartistIdle = prd.agents.techartist?.status === 'idle';

if (developerIdle && techartistIdle) {
  // Find highest priority Developer task
  const devTask = findNextTaskForAgent('developer', allItems);

  // Find highest priority Tech Artist task
  const artistTask = findNextTaskForAgent('techartist', allItems);

  // Check if tasks are non-conflicting
  if (areTasksNonConflicting(devTask, artistTask)) {
    // Assign to both agents in parallel
    assignTask(devTask, 'developer');
    assignTask(artistTask, 'techartist');
    return; // Exit after parallel assignment
  }
}

// Otherwise, assign single task to available agent

File Path-Based Conflict Detection

function areTasksNonConflicting(task1, task2) {
  // Define file path patterns for each agent
  const devPaths = [
    'src/hooks/',
    'src/stores/',
    'src/server/',
    'src/utils/',
    'src/types/',
    'test/',
  ];

  const artistPaths = [
    'src/assets/',
    'src/vfx/',
    'src/styles/',
    'public/textures/',
    'public/models/',
  ];

  // Check for overlap (simplified - in production, parse task descriptions)
  const task1Path = guessFilePathFromTask(task1);
  const task2Path = guessFilePathFromTask(task2);

  // Tasks in different directories = non-conflicting
  const task1InDev = devPaths.some((p) => task1Path?.startsWith(p));
  const task2InArtist = artistPaths.some((p) => task2Path?.startsWith(p));

  return task1InDev && task2InArtist;
}

Parallel Assignment Steps

1. Check both Developer and Tech Artist are idle
2. Find highest-priority incomplete task for each agent
3. Verify tasks are non-conflicting (different file paths, no shared deps)
4. Assign to Developer (5-step atomic process)
5. Assign to Tech Artist (5-step atomic process)
6. Exit - both agents work in parallel in their worktrees

Checklist

Before assigning a task:

• Current task is null (MUST be null, not "passed")
  • Check: prd.json.session.currentTask === null
• NOT in any retrospective or playtest phase (forbidden to assign during these phases)
  • Check: prd.json.session.status !== "in_retrospective"
  • Check: prd.json.session.status !== "retrospective_synthesized"
  • Check: prd.json.session.status !== "playtest_phase"
  • Check: prd.json.session.status !== "playtest_complete"
  • Check: prd.json.session.status !== "prd_refinement"
  • Check: prd.json.session.status !== "skill_research"
• Previous task is "completed" status (all phases complete)
  • Check: prd.json.items[{previousTaskId}].status === "completed"
• Acceptance criteria received from Game Designer (MANDATORY before assignment)
  • Check: prd.json.items[{taskId}].acceptanceCriteria exists
  • Check: prd.json.items[{taskId}].testPlan exists (provided by Game Designer)
  • If not exist: Send acceptance_criteria_request to Game Designer FIRST
• Task has all required fields (id, title, description, acceptanceCriteria, testPlan)
• All dependencies have passes: true
• Worker heartbeats are fresh (< 60 seconds)
  • Check: prd.json.agents.{agent}.lastHeartbeat within last 60s
• Selection rationale logged to progress.txt

⚠️ CRITICAL: New Phased Workflow Must Complete Before Assignment

When a task status is "passed", the following phases MUST complete in order:

1. Retrospective (worker contributions only) → retrospective_synthesized
2. Playtest Session (Game Designer validates) → playtest_complete
3. PRD Refinement (optional, if needed) → prd_refinement or skip
4. Acceptance Criteria (MANDATORY - Game Designer provides) → task_ready
5. Skill Research (PM improves ALL skills) → completed

ONLY when status is "completed" may you set prd.json.session.currentTask = null and select the next task.

⚠️ NEVER assign a task without acceptance criteria from Game Designer.

After Selecting a Task

Once a task is selected, you MUST update it in the PRD before assigning:

1. Read prd.json
2. Find the selected task by ID
3. Update the task with:

   {
     "status": "assigned",
     "assignedAt": "{{ISO_TIMESTAMP}}"
   }
   

4. Write back to prd.json
5. Then update session state in prd.json.session:

   {
     "session": {
       "currentTask": "{{taskId}}",
       "currentTaskStatus": "assigned",
       "lastAssignmentTime": "{{ISO_TIMESTAMP}}"
     }
   }
   

⚠️ This is Step 1 of the 5-step atomic assignment process. See PM AGENT.md for complete flow.

Completed Task Cleanup (MANDATORY After Retrospective)

⚠️ CRITICAL: After a task completes retrospective (status: "completed"), you MUST:

1. Move completed task to prd_completed.json
2. Remove it from prd.json.items array
3. Refill from backlog if prd.json.items.length < 5

Step-by-Step Cleanup Procedure

// 1. Identify completed tasks
const prd = readJson('prd.json');
const completedTasks = prd.items.filter(
  (item) => item.status === 'completed' && item.passes === true
);

// 2. For each completed task, append to prd_completed.json
for (const task of completedTasks) {
  const entry = {
    id: task.id,
    title: task.title,
    category: task.category,
    tier: task.tier,
    completedAt: task.completedAt || task.qaValidatedAt,
    notes: task.notes || '',
    validationSummary: task.validationResults || 'PASSED',
  };

  // Append to completed file
  appendFileSync('prd_completed.json', JSON.stringify(entry, null, 2) + '\n\n');
}

// 3. Remove completed tasks from prd.json
prd.items = prd.items.filter((item) => !(item.status === 'completed' && item.passes === true));

// 4. Update completedTasks count
prd.completedTasks =
  parseInt(readFileSync('prd_completed.json', 'utf8').match(/"id":/g)?.length || 0) +
  completedTasks.length;

// 5. Refill from backlog if needed
if (prd.items.length < 5) {
  const backlog = readJson(prd.backlogFile || 'prd_backlog.json');

  // Find highest-priority UNBLOCKED task from backlog
  const allTasks = [...prd.items, ...backlog.backlogItems];
  const candidates = backlog.backlogItems.filter((item) => {
    if (item.passes || item.status === 'deferred') return false;
    // Check dependencies (need to check across both files)
    const depsMet =
      item.dependencies?.every((depId) => allTasks.find((t) => t.id === depId)?.passes === true) ??
      true;
    return depsMet;
  });

  // Sort by priority tier, then by priority value
  const tierOrder = {
    TIER_0_BLOCKER: 1,
    TIER_1_FOUNDATION: 2,
    TIER_2_ECONOMY: 3,
    TIER_3_SUPPORT: 4,
  };
  candidates.sort((a, b) => {
    const tierDiff = (tierOrder[a.tier] || 99) - (tierOrder[b.tier] || 99);
    if (tierDiff !== 0) return tierDiff;
    return (
      (a.priority === 'critical' ? 1 : a.priority === 'high' ? 2 : 3) -
      (b.priority === 'critical' ? 1 : b.priority === 'high' ? 2 : 3)
    );
  });

  // Move highest priority to prd.json until we have 5 items
  while (prd.items.length < 5 && candidates.length > 0) {
    const toMove = candidates.shift();
    // Remove from backlog
    backlog.backlogItems = backlog.backlogItems.filter((i) => i.id !== toMove.id);
    // Add to prd.json
    prd.items.push(toMove);
  }

  // Update backlog
  writeJson(prd.backlogFile || 'prd_backlog.json', backlog);
}

// 6. Update stats
prd.session.stats.activeQueueSize = prd.items.length;
prd.session.stats.completed = prd.completedTasks;
prd.session.stats.backlogSize = backlog.backlogItems.length;

// 7. Write updated prd.json
writeJson('prd.json', prd);

Cleanup Timing

When to run cleanup:

• ✅ AFTER retrospective completes (task status = "completed", passes = true)
• ✅ BEFORE selecting next task (keeps prd.json clean)
• ❌ NOT during task assignment (too many file operations)

Cleanup Checklist

• Task has status: "completed" AND passes: true
• Retrospective completed (retrospectiveCompletedAt is set)
• Task appended to prd_completed.json
• Task removed from prd.json.items
• prd.completedTasks count updated
• If prd.json.items.length < 5, refilled from backlog
• prd.session.stats updated

Reference

• pm-organization-scale-adaptive — Scale-adaptive planning
• pm-organization-task-research — Codebase research before assignment
• shared-worktree — Git worktree coordination for parallel agents