majiayu000 Send Email (Gmail MCP Action)
Send emails via the Gmail API with human-in-the-loop approval.
Workflow
1. Draft the Email
Based on the task context, draft an email with:
- To: Recipient email address
- Subject: Clear, concise subject line
- Body: Professional email body
2. Check if Approval is Needed
Always require approval for:
- Emails to new/unknown contacts
- Bulk emails
- Emails containing financial information
- Emails with attachments
Auto-approve for:
- Replies to known contacts (if configured in Company_Handbook.md)
3. Create Approval Request
For emails requiring approval, create in vault/Pending_Approval/:
---
type: approval_request
request_id: "YYYYMMDD_HHMMSS_email_send"
action: email_send
priority: medium
created: ISO-8601
expires: ISO-8601
status: pending
details:
to: "recipient@example.com"
subject: "Email Subject"
has_attachment: false
---
# Approval Required: Send Email
## Email Details
- **To**: recipient@example.com
- **Subject**: Email Subject
- **Body Preview**: First 200 chars...
## Full Email Body
[Complete email text]
## How to Respond
- **To Approve**: Move this file to the `/Approved` folder
- **To Reject**: Move this file to the `/Rejected` folder
4. Send (After Approval)
Once approved, use the Gmail API to send:
# Using gmail API (requires google-api-python-client)
from googleapiclient.discovery import build
import base64
from email.mime.text import MIMEText
message = MIMEText(body)
message['to'] = recipient
message['subject'] = subject
raw = base64.urlsafe_b64encode(message.as_bytes()).decode()
service.users().messages().send(
userId='me',
body={'raw': raw}
).execute()
In DEV_MODE/DRY_RUN: Log the intended action instead of actually sending.
5. Log the Action
{
"timestamp": "ISO-8601",
"action_type": "email_send",
"actor": "claude_code",
"target": "recipient@example.com",
"parameters": {"subject": "Email Subject"},
"approval_status": "approved",
"approved_by": "human",
"result": "success"
}
6. Update Dashboard
After sending, update the dashboard with the action.
Important Rules
- NEVER send emails without approval unless auto-approve rules match
- Always use the Company_Handbook.md rules for tone and content
- Check DRY_RUN mode before actual sending
- Log every send attempt (success or failure)
- Never include credentials in log entries or vault files