Status Report

Status Report Generator v1.0.0

Version: 1.0.0 Last Updated: 2025-11-17 Format Change Date: November 17, 2025

Changelog

• v1.0.0 (2025-11-17): Initial release with new status report format

When to Use This Skill

Claude should invoke this skill when the user:

• Requests a "status report" for a project
• Asks to "create a weekly update" or "generate weekly status"
• Mentions "project status" or "team update"
• Asks to "prepare this week's status report"
• Requests updates for specific client projects
• Asks about progress reporting or project summaries

Target Users: Project Managers at 8090 managing client projects

Overview

This skill enables automated generation of weekly status reports for client projects at 8090. It follows a standardized format (adopted November 17, 2025) that provides executives and stakeholders with clear visibility into:

• Project phase and timeline adherence
• Key deadlines and cumulative delays
• Upcoming demos and releases
• Blockers requiring attention
• Engineering team allocation and quality metrics

How to Use This Skill

ALWAYS Follow This Sequence:

Step 1: Identify Project Context

• Determine the client name and project name
• Identify the current working directory or project folder
• If not specified, ask the user which project/client they need the report for

Step 2: Find Previous Week's Status Report

• Search for files matching pattern: *Client*Project*YYYYMMDD.* or CATEGORY_Client_Project_YYYYMMDD.*
  • Example: HEALTH_HealthCorp_PatientPortal_20251112.pdf
• Look for the most recent status report (sorted by date in filename)
• Read the previous report to understand:
  • Current project phase and specific activities
  • Existing deadlines and delays (note: deadline names may be project-specific)
  • Previous blockers and their status/resolution
  • Team composition and allocation
  • Historical context and decisions

Step 3: Gather This Week's Context

• Search project folder for recent updates:
  • Meeting notes or transcripts from the past week
  • Updated requirements or specifications
  • Development logs or commit messages
  • Email correspondence (if available in project files)
  • Demo recordings or notes
  • Release notes or deployment logs
• Look for information about:
  • Progress on active work items
  • New blockers or risks
  • Completed milestones
  • Upcoming deadlines
  • Team time allocation changes

Step 4: Generate Status Report

• Use the template format specified in template.md
• Filename format: CATEGORY_ClientName_ProjectName_YYYYMMDD.md (use current date)
• Fill in all required sections:
  • Update project phase with descriptive context (not just "DEVELOPMENT" - be specific like "Active Development (API Integration)")
  • Use project-specific deadline names (adapt to project reality, don't force generic names)
  • Calculate cumulative delays from original baselines
  • Update demo/release dates with context
  • CRITICAL: Identify and prioritize blockers with Risk Levels (High/Medium/Low)
  • Add "Work This Week" narrative of completed activities
  • Add "Next Steps" forward-looking action items
  • Create detailed Notes with bullet points (can use FYI format or descriptive labels)
  • Update "Software Factory Usage and Feedback" table with time and ratings on separate lines
• MOST IMPORTANT: Blockers section drives executive action - include specific names, dates, risk levels

Step 5: Quality Control

• Verify all date fields are populated or marked "N/A"
• Confirm cumulative delays are accurate
• Ensure blockers are clearly stated and prioritized
• Check that engineer metrics reflect actual time spent
• Review notes for relevance and clarity

Status Report Format

The new format (effective November 17, 2025) is flexible and narrative-driven, adapting to each project's reality while maintaining consistent structural elements.

Header Section

• Filename with category prefix: CATEGORY_Client_Project_YYYYMMDD
• Client name and project name
• Client POC (first and last name)
• Descriptive Current Phase (not rigid categories): Examples:
  • "Active Development (API Integration and Prompt Refinement)"
  • "Requirements Gathering and PRD Development"
  • "Maintenance (Post-Launch Support and Enhancement)"

Timeline Section

Project-specific deadlines with cumulative delay tracking:

• Use deadline names that match project milestones (not forced generic names)
• Examples: "Demo-Ready Application Deadline", "PRD Acceptance Deadline", "Pilot Launch Deadline"
• Each deadline includes a context paragraph explaining its purpose
• Format: [Deadline Name]: [Date], Cumulative Delay: [X days]

Milestones Section

• Date of Next Exec Demo (with description)
• Date of Next Minor Demo (with description or N/A)
• Date of Next Release (with description)
• Date of Last Release (with description)

Status Section

• Blockers or Potential Blockers (MOST IMPORTANT)
  • Include Risk Level: High/Medium/Low
  • Detailed descriptions with specific names, dates, meeting times
  • Impact statements
• Notes: Contextual information with descriptive bullet points
• Work This Week: Narrative of completed activities
• Next Steps: Forward-looking action items

Software Factory Usage and Feedback

Table showing engineer allocation across four categories:

• Refinery: Requirements gathering and analysis
• Foundry: Core development and implementation
• Planner: Project planning and coordination
• Validator: Testing and quality assurance

Important: Time and quality rating on separate lines in each cell

• Format: X hrs then Rating: X out of 5

See template.md for the complete format structure and examples.md for real-world examples.

Key Principles

1. Format Flexibility with Structural Consistency

MUST: Adapt deadline names, phase descriptions, and narrative to each project's reality MUST: Maintain consistent structural elements (header, deadlines, demos, blockers, notes, work sections, metrics) SHOULD: Use project-specific language rather than forcing generic terms WHY: Reports must reflect actual project context while remaining parseable and consistent

2. Accuracy Over Speed

MUST: Verify all dates and delays against previous reports and actual project timeline WHY: Executives make decisions based on this data

3. Blockers Are Critical

MUST: The "Blockers or Potential Blockers" section is marked as MOST IMPORTANT MUST: Include Risk Level (High/Medium/Low) for each blocker MUST: Include specific stakeholder names, dates, and meeting times MUST: List blockers in priority order (highest impact first) MUST: Be specific about what's blocked, why, and what's needed to unblock WHY: This section drives executive action and resource allocation

4. Cumulative Delay Tracking

MUST: Calculate delays from original baseline dates, not previous week's dates MUST: Show "0 days" explicitly if no delay exists (not blank) MUST: Use lowercase "days" format consistently WHY: Maintains accountability and trend visibility

5. Narrative Context Required

MUST: Include "Work This Week" section with completed activities MUST: Include "Next Steps" section with upcoming work SHOULD: Make blockers and notes descriptive with specific details SHOULD: Add context paragraphs after deadlines explaining their significance WHY: Stakeholders need narrative context, not just data points

6. Phase-Appropriate Content

Phases should be descriptive, but typical patterns:

Requirements/Refinery-Heavy Phase:

• Focus on acceptance deadline for requirements
• Demo dates often for requirements review
• Validator time typically low
• High Refinery allocation

Active Development Phase:

• Demo dates should be populated
• Development completion deadline is critical
• Foundry time typically highest
• Balance across all four categories

Maintenance Phase:

• Focus on last release date and next patch/enhancement release
• Demos typically N/A unless major update
• Lower overall time allocation
• Higher Validator proportion

7. Engineer Metrics Reflect Reality

MUST: Use "Software Factory Usage and Feedback" as section title MUST: Time and rating on separate lines in table cells MUST: Time spent should align with actual allocation (not aspirational) MUST: Format ratings as "Rating: X out of 5" MUST: Use "N/A" for categories where engineer didn't contribute MAY: Include engineers who contributed any time, even minimal

8. Notes Are Actionable or Informative

SHOULD: Each note provides value to stakeholders SHOULD: Order notes by importance AVOID: Operational details that don't affect project status

File Structure

.claude/skills/status-report/
├── SKILL.md          # This file - main instructions
├── template.md       # Complete format template
└── examples.md       # Sample reports for different phases

Troubleshooting

Problem: Can't find previous week's report Solution: Ask user for location or create initial baseline report

Problem: Unclear which phase project is in Solution: Check recent milestones and active work to infer phase, or ask user

Problem: Multiple engineers with same role Solution: Add rows to engineer table as needed (Eng #1, Eng #2, etc.)

Problem: Cumulative delay calculation unclear Solution: Find original baseline deadline in earliest reports, calculate days from that date to current deadline

Response Format

When this skill is invoked, follow this response structure:

I'll generate the weekly status report for [Client] - [Project].

**Step 1**: Finding previous status report...
[Report what was found]

**Step 2**: Gathering this week's context...
[Summarize what context was found: meetings, updates, changes]

**Step 3**: Generating status report...

---

[GENERATED STATUS REPORT CONTENT]

---

**Status Report**: Created `ClientName_ProjectName_YYYYMMDD.md`

Would you like me to:
- Save this to a specific location?
- Make any adjustments to the content?
- Add additional context or notes?

Quality Control Checklist

Before finalizing the status report, verify:

• Filename follows Client_Project_YYYYMMDD format with current date
• Client name and Project name are correct
• Client POC name is accurate (first and last name)
• Current phase is one of: REQUIREMENTS / DEVELOPMENT / MAINTENANCE
• All three deadline fields are populated with dates
• Cumulative delays are calculated from original baseline (0 if on time)
• Acceptance timing questions answered for each deadline
• Demo dates are appropriate for current phase (N/A if not applicable)
• Release dates reflect actual schedule (N/A if not applicable)
• Blockers section clearly identifies issues requiring attention
• Blockers are prioritized by impact
• Notes provide valuable context for stakeholders
• Engineer table includes all active contributors
• Time spent values reflect actual allocation
• Quality scores are rated 1-5 for each category
• All sections are complete (no "TODO" or blank fields)

Version History Note

IMPORTANT: Status reports created before November 17, 2025 use a different format. When referencing historical reports, be aware they may not contain all fields in the current template. Extract whatever information is available and note any missing baseline data in the current report's notes section if relevant.

For More Information

• See template.md for the complete format specification
• See examples.md for sample reports across different project phases
• Refer to project-specific CLAUDE.md files for client context and conventions