Weekly Planning

Weekly Planning

Overview

Turn retro findings + existing backlog into a prioritized week with clear outcomes, issues in correct repos, and delegation matrix (founder vs agent).

When to Use

• After weekly retro is complete
• Monday/Tuesday when planning the week
• When user says "план на неделю", "приоритизация", "что делаем"

Iron Rule: Planning Is Not Execution

Weekly planning creates a plan. It does not execute the plan.

Allowed during planning:

• Gather context needed to choose outcomes
• Read calendars, issues, project boards, CRM/backlog files, and recent notes
• Draft outcomes, issue proposals, and board updates

Not allowed during planning:

• Start implementation work for a chosen outcome
• Create deliverables, briefs, proposals, content, code, or production changes
• Spawn executor agents for work that belongs to the coming week

If the user asks to "do this now" while planning, finish or pause planning first, then handle that as a separate execution task.

Process

digraph planning {
  rankdir=TB;
  node [shape=box];

  collect [label="1. Collect all tasks"];
  calendar [label="2. Map calendar"];
  group [label="3. Group by surface"];
  eisenhower [label="4. Eisenhower split"];
  outcomes [label="5. Choose outcomes"];
  issues [label="6. Create issues\nin correct repos"];
  board [label="7. Add to board\nwith W{NN} label"];

  collect -> calendar -> group -> eisenhower -> outcomes -> issues -> board;
}

1. Collect all tasks

Sources to scan:

• Retro backlog (label retro:W{NN-1})
• Open issues across ALL repos: gh search issues --owner $YOUR_OWNER --state open
• GitHub Projects for active initiatives
• Calendar events (meetings, lectures, mentoring)
• User input (new tasks from interview)

2. Map calendar

Read known sources before asking the user. Use calendar, existing issues, project boards, and planning files to establish:

• Today's date
• Planned week start/end
• Fixed events
• Known deadlines
• Available capacity

Ask only for facts that are not recoverable from sources, one question at a time.

IMPORTANT: Verify dates before writing outcomes. Do not create deadlines in the past. If the deadline is today, include a time boundary such as "by EOD".

3. Group by surface

Group tasks by where work happens. Use the repos and task routing defined in your CLAUDE.md config (set up by project-init).

Example surfaces:

4. Eisenhower split with delegation

For each task, classify:

Key question per task: "Does this require founder judgment, or can an agent execute it from the issue description?"

5. Choose outcomes

Outcomes = results, not tasks. Format: "By Friday, X is true."

Rules:

• NOT limited to 3 — as many as realistic
• Each outcome has a measurable check
• Include both founder-only and agent-delegated work
• Include B2B/sales if there are active deals — these are outcomes, not bonuses
• Outcomes are commitments chosen with the user, not a silent reconstruction from the backlog
• Use the backlog as input, then ask the user to choose or edit outcome options

Example:

Outcome: New feature launched
Check: deployed to production, 0 critical bugs by Friday
Founder: final UX decisions, announcement copy
Agent: implementation, tests, deploy script

6. Create issues in CORRECT repos

CRITICAL: Issue lives where the work happens. Use the task routing from your CLAUDE.md config.

Issue about backend bug → backend repo
Issue about marketing → marketing repo
Issue about content → content repo
Issue about strategy → main planning repo

Before creating any issue:

1. VERIFY current state (check existing issues, files, data)
2. PROPOSE to user
3. CREATE only after verification

Label every issue: W{NN} + optionally retro:W{NN-1} if from retro.

7. Add to unified board

All W{NN} issues → your GitHub Project (from CLAUDE.md config: project_id and owner).

Create or use view "W{NN}" filtered by label.

# Add to project (use project_id and owner from your config)
gh project item-add $PROJECT_ID --owner $YOUR_OWNER --url $ISSUE_URL

# Verify
gh search issues --owner $YOUR_OWNER --label "W{NN}" --state open

Red Flags — STOP

• Creating all issues in one repo → WRONG, route to correct repo per config
• Creating issue without checking current state → VERIFY FIRST
• Claiming status without checking actual data → VERIFY
• Planning 40h of productive work → budget 60% capacity
• Skipping calendar mapping → leads to conflicts
• Mixing "task" with "outcome" → outcome = result by Friday
• Doing execution work inside planning → finish planning first, execute separately
• Asking the user for facts that are already available in sources → read sources first
• Writing deadlines without checking the actual date → verify current date and week range

Common Mistakes

Integration with weekly-retro

This skill runs AFTER weekly-retro. Expected inputs:

• Retro summary with what worked / didn't
• Issues created during retro (label retro:W{NN-1})
• Lessons learned and playbook updates
• New tasks from retro interview

Setup

This skill reads config from your project's CLAUDE.md. Run project-init first to generate the config block, or add manually:

## Agent Operations Config

### Repos (scanned during retro/planning)
repos:
  - owner/repo-1    # what it does
  - owner/repo-2    # what it does

### GitHub Project
project_id: N
owner: your-github-handle

### Task Routing
routing:
  - pattern: "backend, bugs"
    repo: owner/backend-repo
  - pattern: "content, marketing"
    repo: owner/content-repo
  - pattern: "strategy, cross-cutting"
    repo: owner/main-repo

Quick Reference

# All tasks for current week
gh search issues --owner $YOUR_OWNER --label "W{NN}" --state open

# By repo
gh search issues --owner $YOUR_OWNER --label "W{NN}" --state open --json repository,number,title

# Close week (Friday)
gh search issues --owner $YOUR_OWNER --label "W{NN}" --state open --json title,repository
# Review: done / spillover / drop