Grab My Files

Grab My Files

When to use

Invoke when the user says anything like:

• "export all produced files" / "package everything"
• "zip up my files" / "bundle my files"
• "give me everything you made" / "download all the outputs"

If the user names a subset ("just the PDFs", "only the report"), honor that and zip only the matching files, but still follow the rules below.

How to export

1. Inspect the folder. List /app/created/ recursively so nested outputs (e.g. /app/created/charts/foo.png) are included, not just top-level files.
2. Decide what goes in. Include every produced file except:
   • any previous export archive (files named all_files_produced_*.zip), and
   • hidden/system junk (.DS_Store, Thumbs.db, *.tmp, dotfiles).
3. Prune old exports after the new one is written. Build the new archive first, then delete any other all_files_produced_*.zip in /app/created/. Doing it in this order means a failed build never destroys the user's previous bundle, and no old export gets nested inside the new one.
4. Handle the empty case. If nothing qualifies, tell the user there are no produced files to export and stop — do not create an empty zip.
5. Name the archive all_files_produced_<YYYYMMDD_HHMMSS>.zip — a sortable, UTC timestamp — and write it to /app/created/.
6. Preserve structure. Keep the relative folder layout inside the zip so files restore to the same subfolders they came from.
7. Deliver it. Return the finished .zip to the user as a download — don't just report that it was created. In Copilot Studio, writing the file to /app/created/ surfaces it as a downloadable attachment; make sure the user gets that link.

Confirm to the user

After the zip is written, reply with:

• the archive name (including its timestamp),
• the total count of files packaged, plus a list of up to 50 packaged paths (sorted). If there are more than 50, list the first 50 and say how many additional files were included, and
• a note that the zip is attached and ready to download.

I've packaged 3 file(s) into all_files_produced_20260724_215812.zip:

• onboarding_overview.pdf
• onboarding_overview.docx
• charts/headcount.png

It's attached above and ready to download. 📦