Own Voice Builder

Own Voice Builder

Follow the phases below to analyze the user's sent emails and generate (or update) a personal voice skill (default name: <firstname>-voice).

Phase 0 — Setup questions (keep it short)

Ask the user, in one message, only what you cannot infer:

1. Time window: How far back to analyze (default: last 12 months).
2. Exclusions: Any recipients, domains, or topics to skip (e.g. HR, legal, personal contacts).
3. Skill name: Default <firstname>-voice; confirm the first name.

If the user already stated any of these in the conversation, do not re-ask. Check the user's existing memories/preferences for style rules (e.g. "no em-dashes", "never start with 'I hope this finds you well'") — these become hard rules in the generated skill, no exceptions.

Phase 1 — Sample & analyze sent mail

Sampling (do this in parallel where the harness allows):

• Use the mail tool available in this harness (e.g. m365_list_emails with folder="sent") to pull 100–150 sent emails, stratified across the whole time window in 4–6 time buckets so the sample isn't biased toward recent weeks.
• Retrieve subject, toRecipients, sentDateTime, bodyPreview, and full body where needed.
• Classify each message: internal vs. external recipient (by domain), language, one-to-one vs. group, thread reply vs. fresh mail.
• Skip anything matching the user's exclusions. Skip auto-generated mail (calendar responses, forwards without added text, one-word replies) — they carry no style signal.

Analyze the sample for:

• Language routing: which languages the user writes in (one, several, or mixed within a mail) and what triggers each — recipient domain, thread language, specific people. Make no assumptions about which languages these are; detect them from the sample.
• Register modes: distinct tone modes (e.g. formal-external, warm-internal, terse-lowercase-quick-reply) and the contexts that trigger each.
• Structural fingerprints: greetings, openers, how they get to the point, closing patterns, sign-offs — per mode and per language.
• Vocabulary: recurring connectors, action verbs, hedges, signature phrases.
• Punctuation & formatting habits: em-dash usage, emoji frequency and which ones, exclamation marks, date formats, bullet style, paragraph length.
• Behavioral patterns: how they decline, propose meeting times, escalate, follow up, deliver bad news.
• Evolution: if the style changed over the window, weight recent months higher.
• Taboo list: words, phrases, and patterns that never appear in their mail — including typical AI-isms absent from it (English examples: "I hope this email finds you well", "delve", "leverage"; identify the equivalent stock phrases in each of the user's languages).

Report: Present the style report inline in the chat as Markdown — do not write the report to a workspace file. (Writing the generated skill file is allowed only in Phase 2’s fallback.)

Phase 2 — Validate, then generate the personal skill

1. Validation round: Draft 2–3 short test messages in different modes (e.g. one formal external mail in each language, one casual internal Teams-style reply) using the extracted profile. Ask the user to rate them and correct the profile. Fold corrections in as rules.

2. Create the skill via m_create_skill (or the harness's skill-creation tool), named as confirmed in Phase 0:

   • Description (frontmatter) must contain explicit WHEN-triggers, in every language the user writes in, covering: composing, drafting, replying to, or forwarding emails; sending or replying to Teams/chat/channel messages; and the concrete tool names available in the harness (e.g. m365_send_email, m365_reply_to_email, m365_create_draft, m365_forward_email, m365_send_chat_message, m365_reply_to_chat_message, m365_reply_to_channel_message).
   • Instructions must contain:
     • Language routing rules based on recipient/thread
     • The modes with clear trigger contexts
     • A step-by-step structure template per mode (greeting → opener → body → close → sign-off)
     • Hard rules (what must NEVER happen), including all rules from the user's memories
     • Preferred vocabulary and connectors
     • Punctuation and formatting rules
     • An anti-AI-fingerprint rule: drafts must read as if the user typed them, never like AI output. Default-ban typical AI tells unless the sample proves the user genuinely uses them: em-dashes, "I hope this email finds you well", "delve", "leverage", "furthermore", perfectly parallel three-item structures, excessive bolding, over-hedging, and generic closers like "Let me know if you have any questions" — plus the equivalent stock phrases and tells in every language the user writes in. The safest heuristic: if a phrase or stylistic device does not appear in the user's own corpus, it does not belong in a draft.
     • A privacy rule for external recipients (no internal names, project codenames, or confidential details unless already in-thread)
     • Workflow: always show the draft and wait for explicit confirmation before sending
     • 3–4 concrete mini-examples per mode — written fresh in the extracted style, never copied verbatim from real emails

3. Fallback: If no skill-creation tool exists in this harness, output the complete generated SKILL.md as a downloadable file and tell the user how to upload it manually.

4. Confirm: Tell the user exactly which phrases and tool calls trigger the new skill, and that they can re-run this builder anytime to update the profile (if a voice skill with that name already exists, update it instead of creating a duplicate).

Hard rules for this builder

• Privacy: Never copy verbatim sentences, names, recipients, or confidential content from real emails into the generated skill or the inline report. Extract patterns, not content. All examples must be synthetic.
• User memories win: Any existing user preference or memory about writing style is a hard rule in the generated skill, even if the mail sample contradicts it (the user may be trying to change a habit).
• No sending: This builder never sends anything. The generated skill must itself enforce draft-then-confirm.
• Human, not AI: The entire point of this skill is that the end result feels human. The generated skill must make "no AI-sounding text" a hard rule, and every test draft in the validation round must already comply. When in doubt between a polished-generic phrasing and the user's actual (possibly imperfect) habit, always pick the user's habit.
• Honest signal only: If the sample is too small or too homogeneous for a claim (e.g. only 3 external English mails), say so instead of inventing a mode.