micsapp Granola Data Handling
Contents
Overview
Manage data export, retention policies, and GDPR/CCPA compliance for Granola meeting data.
Prerequisites
- Granola admin access
- Understanding of data regulations (GDPR, CCPA)
- Export destination prepared
Data Classification
| Data Type | Sensitivity | Retention | Export Format |
|---|---|---|---|
| Meeting Notes | Medium | Configurable | Markdown, JSON |
| Transcripts | High | Configurable | Text, JSON |
| Audio | High | Short-term | WAV, MP3 |
| Attendee Info | PII | With notes | JSON |
Instructions
Step 1: Configure Data Export
- Single meeting: Open > ... menu > Export (Markdown/PDF/JSON)
- Bulk export: Settings > Data > Export > Select date range > JSON format
Step 2: Set Retention Policies
Configure per data type: notes (1-2 years), transcripts (90 days), audio (delete after processing). Apply workspace-specific overrides for HR/Sales/Engineering.
Step 3: Implement GDPR Compliance
- Enable self-service data export (Right of Access)
- Document SAR handling process (30-day response deadline)
- Implement deletion workflow for Right to Be Forgotten
- Sign DPA with Granola, update privacy policy
Step 4: Add Meeting Recording Notice
Include consent notice in meeting invites for CCPA/GDPR compliance.
Step 5: Set Up Archival
Monthly export of notes > 6 months old to cloud storage (GCS/S3), verify integrity, delete from Granola.
See detailed implementation for export format examples, retention policy templates, GDPR/CCPA procedures, security controls, and archival strategy.
Output
- Export procedures documented and tested
- Retention policies configured per workspace
- GDPR/CCPA compliance implemented
- Archival workflow automated
Error Handling
| Error | Cause | Solution |
|---|---|---|
| Export incomplete | Large dataset | Use bulk export with date range filters |
| Deletion not propagated | Backup retention | Allow 30 days for backup purge |
| SAR deadline missed | No process owner | Assign dedicated compliance contact |
| Consent not captured | Missing notice | Add recording notice to calendar templates |
Examples
Recommended Retention by Type
| Data Type | Recommendation | Reason |
|---|---|---|
| Notes | 1-2 years | Reference value |
| Transcripts | 90 days | Storage efficiency |
| Audio | Delete after processing | Privacy, storage |
Resources
Next Steps
Proceed to granola-enterprise-rbac for role-based access control.