Cn Official Doc Format

Chinese Official Document Format

Default Choice

• Use assets/templates/2-1-daily-word-template.docx for ordinary Word documents, drafts, reports, memos, plans, meeting notes, summaries, and general formal writing.
• Use the red-head files assets/templates/3-1-redhead-format-spec.doc and assets/templates/3-2-redhead-application-template.doc only when the user explicitly requests a red-head document, formal issued file, 发文, 上行文, or mentions 红头.
• Use assets/templates/3-3-letter-template.docx only when the user asks for 函.
• Do not add red-head elements to daily documents unless explicitly requested.

Workflow

1. If creating or modifying a .docx, also use the documents skill and follow its render/QA discipline where the local renderer is available.
2. Read references/format-rules.md before drafting or formatting.
3. Start from the matching template in assets/templates/ whenever possible so page setup and styles stay consistent.
4. For ordinary documents, preserve the 2-1 style system: A4 page, body in 三号仿宋_GB2312, main title centered at 22 pt with no first-line indent and no bold, real Word Heading 1/2/3 styles for the three heading levels, justified body text, page numbers, and the template rules for tables, figures, attachments, footnotes, and body emphasis. Do not add signature/date/contact blocks to ordinary research reports or general Word documents unless the user asks.
5. For red-head, formal issued, or letter documents, preserve the structural parts in the original template: document number, recipient, title, body, attachments, signature/date, contact line, and, for red-head files, issue mark/版记.
6. Verify fonts are available before producing important deliverables. Expected fonts are bundled in assets/fonts/: 仿宋_GB2312, 楷体_GB2312, 方正小标宋简体, 黑体/SimHei, and Microsoft YaHei.

Helper Script

Use scripts/create_sample_doc.py to create a quick daily-format test document:

python scripts/create_sample_doc.py --out /tmp/sample.docx

The script copies the 2-1 template, writes representative title/body/heading/attachment content, applies the core fonts and styles, and prints a small structural check.

Output Discipline

• Deliver .docx unless the user asks for another format.
• Avoid decorative redesigns. The expected look is restrained Chinese official-document typography.
• Prefer Chinese punctuation and numbering: 一、, （一）, 1．; apply the actual Word Heading 1/2/3 styles for heading paragraphs. Use the body attachment list format 附件 1.附件标题 for ordinary documents, and use right-aligned issuing body/date only where applicable.
• If rendering is unavailable because the local LibreOffice dependency is broken, still create the document, inspect the DOCX structure, and tell the user that visual render QA could not be completed.