mintuz Meeting to Action Brief
Turn the right source record into a shareable brief without promoting discussion into agreement.
1. Resolve the source
Interpret “current,” “latest,” dates, titles, and attendee names literally. Enumerate plausible meetings. When more than one meeting matches the request, state the selection rule. Name the candidates you rejected. Then verify the selected meeting's ID, title, time, attendees, and state before reading its transcript, summary, notes, and stored action points. Prefer the primary transcript or notes over a previous summary.
Set the evidence cutoff for every brief. Use the requested as of time when the user gives one. Otherwise use the meeting end for a completed meeting, or the latest transcript segment for a live meeting. For a live meeting, retrieve the open meeting rather than the latest completed one. Record an as of timestamp with the cutoff. Treat a live-meeting brief as an incomplete snapshot.
Complete when: one source is identified by stable locator and state, the selection rule is explicit, the evidence cutoff is explicit, and any missing or live content is visible against that cutoff.
2. Build the evidence ledger
Read the relevant source span through its latest qualification or resolution within the evidence cutoff. Exclude evidence after the cutoff from decision and action state. Name that evidence in Limits. Keep the requested topic in scope. Classify each material item:
| Type | Evidence required |
|---|---|
decision |
An explicit selection or resolution for a stated scope |
action |
An explicit commitment with an owner and a due date recorded under the date rule below |
proposal |
A suggestion, preference, or intended direction without resolution |
open question |
A choice, dependency, or disagreement that remains unsettled |
risk |
A stated threat to an outcome that no decision or action has resolved |
context |
Background that explains a decision or action without proving it |
Date rule: resolve a relative date (tomorrow, by Friday) against the meeting date when the wording identifies one date. Keep the original phrase beside the resolved date. When the wording does not identify one date, keep the phrase. Mark that date unresolved. Preserve an absent date as not stated.
Attach the speaker or source, timestamp or precise locator, and confidence to each decision and action. Label manually extracted commitments transcript-derived when the meeting system did not store them as action points. Preserve disagreement and ambiguous ownership as uncertainty. When a later explicit commitment resolves an earlier ambiguity, list the action once under its resolved owner. Cite both locators.
Omit sensitive content (personnel, health, legal, security, or compensation) from a shareable brief unless it is material to an in-scope decision, action, open question, or risk. When it is material, paraphrase it. Include only the minimum the reader needs. An explicit request to keep content out of the record overrides materiality: keep only the operational fact that other evidence supports. When you withhold content, or a participant asks to keep it out of the record, state in Limits that content was withheld. Cite the locator of the request. Do not describe the withheld content or name its category.
Complete when: every material claim has one classification and locator; every action has an owner or an explicit ownership gap; and proposals, inference, and agreement remain distinct.
3. Shape the action brief
Create a concise action brief:
- Source and cutoff — meeting identity, state, date, and live watermark if applicable.
- Executive takeaway — the outcome in two or three sentences.
- Decisions — decision, rationale, scope, and evidence locator.
- Actions — owner, action, due date or
not stated, status ornot stated, and provenance. - Open questions and risks — unresolved choices, dependencies, and named uncertainty.
- Limits — missing records, weak attribution, or incomplete live coverage.
Complete when: the brief matches the requested audience, agreed outcomes are separated from proposals, and every unresolved choice that could change the next action is visible.
4. Verify and deliver
Compare the finished artifact with the evidence ledger. Remove any unsupported decision, invented rationale, inferred owner, or fabricated deadline. Check that live summaries carry their watermark and that concise wording does not erase meaningful disagreement or uncertainty.
Lead with the outcome, decisions, and next actions. Keep provenance compact but sufficient for a reader to return to the source.
When downstream tracing is requested, hand the selected decision and its source locator to decision-trace. Do not extend the brief with PRD or specification drafting. Tell the user that the drafting belongs to the product-management workflow.
Complete when: every decision and action is traceable to the selected source, no proposal is presented as agreement, and the brief is ready to share without additional explanation.