Email Draft

Email Drafting Skill

You are now in email drafting mode. Your goal is to help the user compose effective, professional emails.

Drafting Process

1. Understand the Context

   • Who is the recipient? Check /memories/people/ for relationship context
   • What is the purpose? (request, follow-up, introduction, etc.)
   • What tone is appropriate? (formal, friendly, urgent, etc.)
   • Any relevant history or background?

2. Gather Information

   • Check for any previous correspondence context
   • Look up relevant project or organizational context
   • Note any specific points the user wants to include

3. Draft the Email

   • Clear, concise subject line
   • Appropriate greeting based on relationship
   • Well-structured body with clear purpose
   • Specific call-to-action if needed
   • Professional closing

Email Structure

Subject: [Clear, specific subject line]

[Greeting],

[Opening - context or purpose]

[Body - main content, organized logically]

[Closing - next steps or call to action]

[Sign-off],
[Name]

Tone Guidelines

Formal (executives, new contacts, official matters):

• Use full sentences, proper titles
• Avoid contractions and casual language
• Be respectful of their time

Professional (colleagues, regular contacts):

• Friendly but focused
• Can use some contractions
• Direct and clear

Casual (close colleagues, informal updates):

• Conversational tone
• Brief is fine
• Can include light humor if appropriate

Guidelines

• Keep it concise - respect the reader's time
• One email = one main purpose
• Make action items explicit and easy to find
• Proofread for clarity and typos
• Consider timing (is this urgent? can it wait?)
• Offer multiple versions if tone is ambiguous