Office Document Editor

Universal Office Document Editor

Professional document editing for any DOCX/PPTX file from any source.

Quick Reference

File Sources

Uploaded Files (Chat Attachments)

# Get latest uploaded DOCX
bash scripts/fetch_file.sh upload output.docx

# Get latest uploaded PPTX
bash scripts/fetch_file.sh upload output.pptx

Location: ~/.openclaw/workspace/media/inbound/file_*.docx

Local Filesystem Paths

# Copy from local path
bash scripts/fetch_file.sh ~/Documents/report.docx output.docx

# Or direct path
bash scripts/fetch_file.sh /absolute/path/file.pptx output.pptx

Public URLs

# Download from URL
bash scripts/fetch_file.sh https://example.com/document.docx output.docx

SFTP/SSH Remote Files

# Fetch via SFTP
bash scripts/fetch_file.sh sftp://user@host:/path/file.docx output.docx

Creating Edit Rules

Create edits.json with your editing instructions:

{
  "description": "Edit description",
  "replacements": [
    {
      "search": "old text",
      "replace": "new text",
      "style": "highlight"
    }
  ],
  "additions": [
    {
      "after": "after this text",
      "text": "add this text",
      "style": "highlight"
    }
  ],
  "slides": [
    {
      "action": "rearrange",
      "order": [0, 2, 1, 3]
    }
  ]
}

Supported Styles

• replace - Direct replacement
• highlight - Yellow highlight
• delete - Strikethrough
• bold - Bold text
• underline - Underline

Slide Actions (PPTX only)

• rearrange - Change slide order
• add - Add new slide
• remove - Delete slide

Editing Documents

Edit DOCX

uv run python scripts/docx_editor.py input.docx output.docx edits.json

Features:

• Paragraph text editing
• Table cell editing
• Format preservation
• Multiple replacements
• Text additions

Edit PPTX

uv run python scripts/pptx_editor.py input.pptx output.pptx edits.json

Features:

• Slide text replacement
• Slide rearrangement
• Add/remove slides
• Format preservation

Generate Diff Report

uv run python scripts/generate_diff.py input.docx output.docx diff-report.md

Output: Standard Unified Diff format in Markdown.

Complete Workflow

Step 1: Fetch File

# From upload
bash scripts/fetch_file.sh upload input.docx

# From URL
bash scripts/fetch_file.sh https://example.com/file.docx input.docx

# From local path
bash scripts/fetch_file.sh ~/Documents/file.docx input.docx

Step 2: Create Edit Rules

{
  "description": "IRB Review Response",
  "replacements": [
    {
      "search": "2026 年 2 月 28 日",
      "replace": "2026 年 8 月 31 日",
      "style": "highlight"
    }
  ]
}

Step 3: Execute Edit

uv run python scripts/docx_editor.py input.docx output.docx edits.json

Step 4: Generate Reports

# Unified Diff
uv run python scripts/generate_diff.py input.docx output.docx diff.md

# Convert to Markdown
uv run markitdown output.docx > output.md

Step 5: Version Control

git add *.docx *.md diff.md
git commit -m "Edit: Description of changes"

Interactive Mode

For guided editing:

bash scripts/interactive_edit.sh

This will prompt you through:

1. File source selection
2. Edit type selection
3. Details collection
4. Output location

Examples

Example 1: Text Replacement with Highlight

{
  "replacements": [
    {
      "search": "February 28, 2026",
      "replace": "August 31, 2026",
      "style": "highlight"
    }
  ]
}

Example 2: Add Text After Question

{
  "additions": [
    {
      "after": "What is the research topic?",
      "text": "[ANSWER] Data Structures and Algorithms",
      "style": "highlight"
    }
  ]
}

Example 3: Rearrange Slides

{
  "slides": [
    {
      "action": "rearrange",
      "order": [0, 2, 1, 3, 4]
    }
  ]
}

Notes

Format Preservation

• ✅ Text, paragraphs, tables: Fully preserved
• ✅ Highlights, strikethrough, bold: Supported
• ⚠️ Complex styles (custom themes): May be lost
• ❌ Images, charts: Manual handling required

Table Text Replacement

python-docx requires exact match (including spaces, punctuation, newlines) for table text.

Solutions:

1. Use shorter search strings
2. Use markitdown to preview table content first
3. Use exact match in JSON

Git Best Practices

• Use local Git repo (do not upload to GitHub)
• Add sensitive files to .gitignore
• Backup to secure location regularly

Dependencies

• uv: Package management and virtual environment
• python-docx: DOCX editing
• python-pptx: PPTX editing
• mammoth: DOCX to Markdown conversion
• markitdown: Universal document conversion
• curl: URL downloads
• sftp: SFTP file transfers (optional)

Installation

cd ~/.openclaw/workspace/skills/office-document-editor
uv sync

Troubleshooting

"No replacements made"

Cause: Text doesn't match exactly

Solution:

# Preview content
uv run markitdown input.docx

# Use exact text from preview

"Virtual environment not found"

Solution:

cd ~/.openclaw/workspace/skills/office-document-editor
uv sync

"File not found"

Solutions:

• Check file path is correct
• Try uploading the file again
• Verify URL is accessible
• Check SFTP credentials

Scripts Reference

fetch_file.sh

Universal file fetcher for all source types.

bash scripts/fetch_file.sh <source> [output_filename]

Sources:

• upload - Latest uploaded file
• /path/to/file - Local path
• https://... - Public URL
• sftp://... - SFTP remote

docx_editor.py

Edit Word documents with formatting.

uv run python scripts/docx_editor.py input.docx output.docx edits.json

pptx_editor.py

Edit PowerPoint presentations.

uv run python scripts/pptx_editor.py input.pptx output.pptx edits.json

generate_diff.py

Generate Unified Diff reports.

uv run python scripts/generate_diff.py old.docx new.docx diff.md

interactive_edit.sh

Interactive guided editing.

bash scripts/interactive_edit.sh

workflow_complete.sh

Complete automated workflow.

bash scripts/workflow_complete.sh input.docx edits.json