Kairos Weekly Plan

Weekly Plan

Generates the weekly plan draft. Run once at start of week (Sunday or Monday). Never rerun mid-week. Mid-week changes happen in ClickUp by moving start_dates. If something big shifts, capture it as a devlog entry.

Core Principle

Read the score, surface decisions, get out of the way.

The roadmap (kairos/roadmaps/) is the top-level score. ClickUp has the dated tickets. The weekly plan doesn't restate either -- it surfaces only what needs a decision, flags risks, and confirms the week's shape.

Three-system model:

• Vault = the score + narrative (kairos/roadmaps/, weekly plans, daily notes)
• ClickUp = task execution (source of truth for tickets, day-level assignment)
• Apple Reminders = personal life (routines, errands, personal admin)

Keep it short. The plan is the conductor's notes, not a printout of the sheet music.

Fully autonomous. No questions, no interaction. Write the draft and tell the user it's ready.

Pre-Flight (all agent-gathered, no user input)

1. Read the score -- kairos/roadmaps/ (domains, milestones, objectives)
2. Read project records -- projects/*.md (status, which roadmap domain each belongs to)
3. Read recent devlog -- kairos/devlog/
4. Last week's plan + summary
5. Trailing daily notes (5-7 days) for load calculation
6. ClickUp tickets dated for the week (via ~/workspace/primary-pm/_tools/clickup-today.sh for Sun-Sat, matching the calendar window)
7. Personal ClickUp list (read list ID from environment or config) for life project tickets -- check for due/overdue items (these become the frog). Only flag undated tickets in decisions -- tickets with start_dates are already planned.
8. Apple Calendar -- run ~/workspace/primary-pm/_tools/calendar-week.sh [YYYY-MM-DD] with any date in the week (Sun-Sat window)
9. Cross-reference: map each ClickUp ticket to its project, then to its roadmap domain. This builds the Roadmap Pulse.

Workflow

1. Pre-flight -- gather everything above silently. No output until the draft is ready.

2. Write the draft -- create kairos/logs/weekly/YYYY/YYYY-WNN.md with:

   • Load calculation (automated)
   • Calendar events (from Apple Calendar, automated)
   • Flags (from ClickUp + score analysis)
   • Open decisions as markdown checkboxes with ClickUp task IDs as clickable links (format: [86xxxxxx](https://app.clickup.com/t/86xxxxxx))
   • Week shape filled in from data (frog found from Personal list, not asked for)

3. Tell the user -- "Draft ready at kairos/logs/weekly/YYYY/YYYY-WNN.md. Review the file, then run /kairos-weekly-finalize."

That's it. No follow-up, no "say finalize." The user runs /weekly-finalize in a separate session.

Output Format

Write to kairos/logs/weekly/YYYY/YYYY-WNN.md:

---
tags: [weekly, planner]
week: YYYY-WNN
---

# W[NN] -- [theme]

## Roadmap Pulse

| Domain | This Week | Projects | Notes |
|--------|-----------|----------|-------|
| Personal | [tickets/events] | [active projects in domain] | [flags if any] |
| Art | [tickets/events] | | |
| Music | [tickets/events] | | |
| Professional | [tickets/events] | | |
| Travel | [tickets/events] | | |

[Walk each domain from kairos/roadmaps/. For each, show what ClickUp tickets are scheduled this week, which projects are active, and flag domains with zero attention. Episodic domains (Travel, Art) with no activity are normal — only flag if there's an approaching deadline or unbooked commitment.]

## Load

Trailing [N] days: avg intensity X.X, avg pomodoros X.X
-> [recovery/steady/full] -- [one line prescription]

## Calendar

[Events from Apple Calendar (Sun-Sat), grouped by day. Include daily routines.]

## Flags

[Only items that need attention. If nothing, "Clean week."]

## Decisions

- [ ] **[Decision question]** -- context, ClickUp task ID if relevant
- [ ] **[Decision question]** -- context

## Week Shape

- **Frog (Mon):** [found from Personal list -- due/overdue life task, linked to ClickUp]
- **Heaviest day:** [day] -- [why]
- **Lightest day:** [day]
- **Roadmap coverage:** [which domains have tickets this week, which are dark]
- **Theme:** [one sentence]

---

# Weekly Summary

<!-- Generated by /weekly-summary at end of week -->

Flag Rules

• Overdue -- only flag if due_date has passed. Due dates are for hard external deadlines only. Start_date in the past = "in progress," not overdue.
• In-progress carry-overs -- HIGH tickets started in a prior week still open. In flight, not overdue.
• Overstacked days (too many HIGH tickets + calendar events on one day)
• Dark domains -- any roadmap domain getting zero ClickUp attention this week? Only flag if it has active projects with upcoming deadlines.
• Approaching deadlines (within 3 weeks)
• Active projects with no dated tickets -- needs a task or intentional pause?

Notes

• Run once per week. Never rerun mid-week.
• Mon-Fri working week. Calendar and ClickUp both read Sun-Sat for the full week view. Daily notes are Mon-Fri only.
• ClickUp Personal list (configure list ID in environment or config) covers yoga, music, art, connections, travel
• Don't list every ticket by day -- ClickUp already does that
• See reference.md for load thresholds, status questions, and evaluation criteria