Manage Portal User Groups

Manage Portal User Groups

Overview

User groups are the authorization primitive inside an API Experience Hub (AEH) portal. They control which members can see which APIs/minor versions, and they can be mapped to groups coming from a federated identity provider (IdP) so membership is synchronized automatically at login. This workflow covers the full user-group lifecycle and their IdP mappings.

What you'll build: A clean, well-scoped set of user groups (and IdP mappings) that AEH can use for asset visibility and member permissioning.

Prerequisites

Before starting, ensure:

1. Authentication ready

   • Valid Bearer token for Anypoint Platform
   • AEH Administrator or AEH Portal Administrator permissions

2. Environment already bootstrapped

   • Connection and portal already created
   • Optional: an IdP configured on the portal (needed only for group mappings)

Step 1: List AEH Connections

api: urn:api:api-experience-hub-management
operationId: getConnections
inputs: {}
outputs:
  - name: connectionId
    path: $[*].id
    labels: $[*].name
    description: AEH connection ID backing the portal

Step 2: List Portals on the Connection

api: urn:api:api-experience-hub-management
operationId: getAllApiPortalByConnectionId
inputs:
  connectionId:
    from:
      variable: connectionId
    description: Connection ID from Step 1
outputs:
  - name: portalId
    path: $[*].id
    labels: $[*].name
    description: ID of the portal whose user groups you'll manage

Step 3: List User Groups (Profiles)

Retrieve the existing user groups on the portal so the admin can decide whether to create, update, or delete them.

What you'll need:

• connectionId, portalId

api: urn:api:api-experience-hub-management
operationId: getAllProfilesByPortal
inputs:
  connectionId:
    from:
      variable: connectionId
    description: Connection ID
  portalId:
    from:
      variable: portalId
    description: Portal ID
outputs:
  - name: userGroups
    path: $.profiles[*]
    labels: $.profiles[*].name
    description: Existing user groups (profiles) on the portal
  - name: userGroupId
    path: $.profiles[*].id
    description: ID of a specific user group, used by update/delete

What happens next: Present the list and let the admin pick the next action (create/update/delete or manage mappings).

Step 4: Create a New User Group

api: urn:api:api-experience-hub-management
operationId: createUserGroup
inputs:
  connectionId:
    from:
      variable: connectionId
    description: Connection ID
  portalId:
    from:
      variable: portalId
    description: Portal ID
  userGroupRequest:
    userProvided: true
    description: Definition of the new user group
    example:
      name: Gold Tier Consumers
      description: Members granted access to premium APIs
outputs:
  - name: createdUserGroupId
    path: $.id
    description: The newly created user group ID

What happens next: The new group is available for asset visibility rules and member assignments.

Step 5: Update an Existing User Group

Rename or change the description of a group. The group membership itself is updated via manage-portal-members-and-prospects.

What you'll need:

• connectionId, portalId, userGroupId

api: urn:api:api-experience-hub-management
operationId: updateUserGroup
inputs:
  connectionId:
    from:
      variable: connectionId
    description: Connection ID
  portalId:
    from:
      variable: portalId
    description: Portal ID
  userGroupId:
    from:
      variable: userGroupId
    description: ID of the user group to update
  userGroupRequest:
    userProvided: true
    description: Updated name/description for the user group
    example:
      name: Gold Tier Consumers (EU)
      description: Members granted access to premium EU-region APIs
outputs:
  - name: updatedUserGroupId
    path: $.id
    description: Confirmed ID of the updated user group

Step 6: Delete a User Group (Optional)

Remove a user group that is no longer needed. Verify no members or visibility rules depend on it first.

What you'll need:

• connectionId, portalId, userGroupId

api: urn:api:api-experience-hub-management
operationId: deleteUserGroup
inputs:
  connectionId:
    from:
      variable: connectionId
    description: Connection ID
  portalId:
    from:
      variable: portalId
    description: Portal ID
  userGroupId:
    from:
      variable: userGroupId
    description: ID of the user group to delete
outputs:
  - name: deletedUserGroupId
    path: $.id
    description: Confirmation of the deleted user group

What happens next: The group is gone; any visibility rules or member assignments that referenced it need to be revisited.

Step 7: List Group Mappings

Group mappings link a federated IdP group (SAML / OIDC) to an AEH user group so membership syncs at login.

What you'll need:

• connectionId, portalId

api: urn:api:api-experience-hub-management
operationId: getGroupMappings
inputs:
  connectionId:
    from:
      variable: connectionId
    description: Connection ID
  portalId:
    from:
      variable: portalId
    description: Portal ID
outputs:
  - name: groupMappings
    path: $.mappings[*]
    labels: $.mappings[*].idpGroupName
    description: Existing IdP-to-AEH group mappings
  - name: groupMappingId
    path: $.mappings[*].id
    description: ID used to delete a mapping

Step 8: Create a Group Mapping

Link an IdP group to an AEH user group.

What you'll need:

• connectionId, portalId
• The AEH userGroupId (from Step 3) and the IdP group identifier

api: urn:api:api-experience-hub-management
operationId: addAdditionalGroupMapping
inputs:
  connectionId:
    from:
      variable: connectionId
    description: Connection ID
  portalId:
    from:
      variable: portalId
    description: Portal ID
  mappingRequest:
    userProvided: true
    description: Mapping between an external IdP group and an AEH user group
    example:
      idpGroupName: "gold-tier-consumers"
      userGroupId: 00G1a000000abcD
outputs:
  - name: createdGroupMappingId
    path: $.id
    description: The newly created mapping ID

What happens next: Users who log in via the IdP and belong to the mapped IdP group are automatically placed into the AEH user group.

Step 9: Delete a Group Mapping (Optional)

Remove a stale mapping — e.g., when the IdP group has been renamed or retired.

What you'll need:

• connectionId, portalId, groupMappingId

api: urn:api:api-experience-hub-management
operationId: deleteGroupMappings
inputs:
  connectionId:
    from:
      variable: connectionId
    description: Connection ID
  portalId:
    from:
      variable: portalId
    description: Portal ID
  groupMappingId:
    from:
      variable: groupMappingId
    description: ID of the mapping to remove
outputs:
  - name: deletedGroupMappingId
    path: $.id
    description: Confirmation of the removed mapping

Completion Checklist

• Connection and portal selected
• Existing user groups inventoried
• New user groups created as required
• Outdated user groups renamed or deleted
• IdP group mappings reviewed and updated

What You've Built

✅ Governed User-Group Model — A set of well-named user groups and IdP mappings that cleanly drive asset visibility and member permissioning.

Next Steps

1. Restrict asset visibility — See curate-portal-assets Step 6 to hide or expose specific minor versions per user group.
2. Assign members — See manage-portal-members-and-prospects to place portal members into the correct groups.

Related Jobs

• curate-portal-assets — Apply these user groups to asset-visibility decisions
• manage-portal-members-and-prospects — Assign portal members into these user groups