Weekly Review

Weekly Review Skill

Purpose: Conduct comprehensive GTD weekly review to maintain system integrity, clear your mind, and plan effectively.

Trigger: User requests weekly review or "It's time for my weekly review"

GTD Weekly Review Checklist

Phase 1: Get Clear (Empty Collection Points)

1.1 Process Physical Inbox

• Ask: "Have you processed all physical items (mail, notes, business cards)?"
• Capture any items into GTD system

1.2 Process Digital Inbox

# Check inbox.md
- Review all items in inbox.md
- Process each item (What is it? Is it actionable?)
- Move to appropriate list:
  - Next actions → next-actions.md
  - Projects → projects.md
  - Waiting → waiting.md
  - Someday/Maybe → someday.md
  - Reference → Archive
  - Trash → Delete

1.3 Process Email Inbox

• Use Gmail MCP to check: mcp__google-workspace__search_gmail_messages
• Goal: Inbox zero
• Process using GTD workflow

1.4 Process Notes & Capture Tools

• Review WhatsApp messages for captured tasks
• Check voice notes/recordings
• Clear any temporary capture locations

Phase 2: Get Current (Update Lists)

2.1 Review Next Actions (next-actions.md)

For each next action:
- [ ] Still relevant? (Delete if not)
- [ ] Still next action? (Move to projects if multi-step)
- [ ] Context still accurate? (@home, @work, @computer, etc.)
- [ ] Can be done this week? (Move to someday if not)
- [ ] Mark completed items as DONE

2.2 Review Projects (projects.md)

For each project:
- [ ] What's the successful outcome?
- [ ] Is there a next action defined?
- [ ] Is it still active? (Move to someday if stalled)
- [ ] Update status/progress notes
- [ ] Archive if completed (celebrate! 🎉)

2.3 Review Waiting For (waiting.md)

For each waiting item:
- [ ] Still waiting? (Check if received/completed)
- [ ] Need to follow up? (Create next action)
- [ ] How long waiting? (Escalate if needed)
- [ ] Mark completed and remove from list

2.4 Review Someday/Maybe (someday.md)

For each someday item:
- [ ] Ready to activate? (Move to projects/next-actions)
- [ ] Still interested? (Delete if not)
- [ ] Need incubation? (Set reminder for re-review)
- [ ] Add new ideas that came up

Phase 3: Review Calendar

3.1 Review Past Week

// Get events from past 7 days
mcp__google-workspace__get_events({
  user_google_email: "natejaune@gmail.com",
  calendar_id: "primary",
  time_min: "[7 days ago]",
  time_max: "[today]",
  detailed: true
})

Questions to ask:

• Any follow-up actions from meetings?
• Any commitments made that need capturing?
• Any lessons learned to note?
• Any incomplete items to process?

3.2 Review Upcoming 2 Weeks

// Get events for next 14 days
mcp__google-workspace__get_events({
  user_google_email: "natejaune@gmail.com",
  calendar_id: "primary",
  time_min: "[today]",
  time_max: "[14 days from now]",
  detailed: true
})

Preparation checklist:

• Any prep work needed for upcoming events?
• Any travel arrangements required?
• Any materials to prepare?
• Create next actions for preparation

Phase 4: Get Creative (Big Picture)

4.1 Review Goals & Horizons

### Runway (Current Actions)
- What needs attention this week?
- Any quick wins available?

### 10,000 ft (Current Projects)
- Which projects are most important?
- Any projects to activate from someday?

### 20,000 ft (Areas of Focus)
- Health, Family, Work, Finance, Personal Growth
- Each area healthy? Any attention needed?

### 30,000 ft (1-2 Year Goals)
- Progress toward major goals?
- Any course corrections needed?

### 40,000 ft (3-5 Year Vision)
- Still aligned with vision?
- Any opportunities to pursue?

### 50,000 ft (Life Purpose)
- Actions aligned with values?
- Living with intention?

4.2 Capture New Ideas

• Write down any new projects, actions, or ideas
• Process into appropriate lists

Phase 5: Plan Next Week

5.1 Weekly Priorities

# Week of [DATE]

## Top 3 Outcomes This Week
1. [Most important outcome]
2. [Second priority]
3. [Third priority]

## Key Focus Areas
- [ ] [Focus area 1]
- [ ] [Focus area 2]
- [ ] [Focus area 3]

## Weekly Metrics
- Tasks completed last week: [X]
- Projects advanced: [X]
- Inbox processed: ✓
- Calendar reviewed: ✓

5.2 Time Blocking

// Block focus time for week
mcp__google-workspace__create_event({
  user_google_email: "natejaune@gmail.com",
  summary: "Deep Work - [Project]",
  start_time: "[date/time]",
  end_time: "[date/time]",
  description: "Protected time for focused work",
  transparency: "opaque"
})

Suggested time blocks:

• Deep work (2-4 hour blocks)
• Admin/email (30-60 min blocks)
• Planning (30 min daily)
• Review sessions (15 min daily)

Phase 6: Clean Up & Complete

6.1 System Maintenance

# Update all GTD files
- [ ] Archive completed items
- [ ] Clean up formatting
- [ ] Update dates/contexts
- [ ] Ensure all lists organized

6.2 Reflection Questions

### What went well last week?
[User reflection]

### What could be improved?
[User reflection]

### What did I learn?
[User reflection]

### What am I grateful for?
[User reflection]

6.3 Weekly Review Complete

# Store completion metrics
npx claude-flow@alpha hooks post-edit \
  --file "weekly-review-[date].md" \
  --memory-key "swarm/weekly-review/completed"

# Celebrate completion! 🎉
echo "✅ Weekly Review Complete!"
echo "- Mind cleared"
echo "- System updated"
echo "- Week planned"
echo "- Ready to execute!"

Integration Points

Google Calendar

• Review past week events
• Review next 2 weeks calendar
• Create time blocks for priorities
• Add preparation tasks

Google Tasks

• Sync next-actions.md with Google Tasks
• Create task lists by context
• Set due dates for time-sensitive items

Gmail

• Process to inbox zero
• Convert emails to actions/projects
• File or archive processed emails

WhatsApp

• Check for captured tasks/ideas
• Process voice notes
• Clear conversation capture points

Output Format

# Weekly Review - [DATE]

## Completed This Session
✅ Inbox processed: [X items]
✅ Next Actions reviewed: [X items]
✅ Projects updated: [X items]
✅ Waiting For checked: [X items]
✅ Someday/Maybe reviewed: [X items]
✅ Calendar reviewed: Past 7 days + Next 14 days
✅ Weekly plan created

## Statistics
- Tasks completed last week: [X]
- Projects advanced: [X]
- New actions captured: [X]
- Items archived: [X]

## Next Week Focus
1. [Priority 1]
2. [Priority 2]
3. [Priority 3]

## Notes & Insights
[User reflections and notes]

---
Next weekly review: [Date + 7 days]

Best Practices

Timing:

• Schedule same day/time each week (Friday afternoon or Sunday evening)
• Block 1-2 hours uninterrupted
• Use calendar reminder

Environment:

• Quiet, distraction-free space
• All capture tools available
• Refreshed and alert

Mindset:

• Review without judgment
• Focus on completeness, not perfection
• Celebrate progress

Frequency:

• Weekly (non-negotiable)
• Daily mini-reviews (5-10 min)
• Quarterly horizon review (2-3 hours)

Workflow Example

User: "Let's do my weekly review"
Assistant: "Great! Let's conduct your weekly review. This will take about 1-2 hours. Ready?"

**Phase 1: Get Clear**
Assistant: "First, let's empty all collection points."
[Checks inbox.md, processes items]
[Reviews Gmail inbox]
[Checks WhatsApp for captured items]

**Phase 2: Get Current**
Assistant: "Now let's update all your GTD lists."
[Reviews next-actions.md - marks completed, updates contexts]
[Reviews projects.md - updates status, defines next actions]
[Reviews waiting.md - checks for responses, creates follow-ups]
[Reviews someday.md - activates ready items]

**Phase 3: Review Calendar**
Assistant: "Let's review your calendar events."
[Pulls past 7 days events]
[Creates follow-up actions from meetings]
[Reviews next 14 days]
[Creates preparation tasks]

**Phase 4: Get Creative**
Assistant: "Time for big picture thinking."
[Reviews GTD horizons: Runway � Purpose]
[Captures new ideas and projects]

**Phase 5: Plan Next Week**
Assistant: "What are your top 3 outcomes for next week?"
User: [Provides priorities]
[Creates weekly plan]
[Blocks focus time in calendar]

**Phase 6: Complete**
Assistant: "Let's wrap up and celebrate!"
[Archives completed items]
[Reflection questions]
[Generates completion summary]

Troubleshooting

"I don't have time for weekly review"

• Start with 30-minute sprint version
• Focus on: inbox, next-actions, calendar
• Expand gradually as habit forms

"My lists are overwhelming"

• Do initial "brain dump" session
• Process in batches (20-30 min chunks)
• Use "2-minute rule" liberally

"I fall behind between reviews"

• Add daily mini-reviews (5-10 min)
• Use capture tools more frequently
• Set calendar reminder 3 days before weekly review

"System feels rigid"

• Customize phases to your needs
• Skip sections that don't apply
• Focus on what gives you clarity

Success Indicators

You'll know the skill is working when:

• Mind feels clear and organized
• Confident about priorities
• Inbox consistently at zero
• No "forgotten" commitments
• Weekly plan execution improves
• Stress levels decrease
• Trust in your system increases

Notes for Claude

When user triggers weekly review:

1. Start with context check: "When was your last weekly review? How are you feeling about your system?"

2. Guide through phases: Present each phase clearly, don't rush

3. Be flexible: Skip or abbreviate phases based on user needs

4. Use integrations: Actually call MCP tools for calendar, email, tasks

5. Capture everything: Store all processed items properly

6. Generate summary: Create completion report with metrics

7. Schedule next: Set reminder for next weekly review

8. Celebrate: Acknowledge completion - this is hard work!

Implementation Status:  Complete Integration: Google Calendar, Gmail, Google Tasks, WhatsApp GTD Compliance: Full 6-phase weekly review Automation Level: High (calendar, email, task management) Estimated Time: 1-2 hours initial, 45-60 min once practiced