Nocobase AI Employee

Goal

Configure the right AI employee for a NocoBase business surface and own its supported lifecycle safely. Decide whether the requirement should use built-in UI actions, JS actions, workflows, or an AI employee; then reuse, create, maintain, verify, and hand off the final UI placement to nocobase-ui-builder.

Scope

• Decide whether a request needs an AI employee and select or create an appropriate non-developer employee.
• Inspect, create, update, enable, disable, verify, and safely delete supported AI employee records.
• Configure supported profile fields and dedicated chat-model restrictions.
• Prepare the public AI employee action contract and hand UI placement to nocobase-ui-builder.

Non-Goals

• Do not configure LLM providers or saved services; use nocobase-ai-manager.
• Do not determine knowledge-base entitlement or create vector databases, knowledge bases, or documents; use nocobase-ai-knowledge-base-manager.
• Do not place actions by writing raw Flow Model or database rows; use nocobase-ui-builder.
• Do not expose developer employees on business or AI Portal surfaces.

Required Hand-Off Skills

• Use nocobase-ui-builder for Modern page/block/action authoring and AI employee action placement.
• Use nocobase-data-modeling when the requirement needs new collections, fields, or relations before the AI action can work.
• Use nocobase-workflow-manage when the AI employee should call or trigger a workflow tool, or when the task is mostly deterministic backend automation.
• Use nocobase-ai-manager before creating or changing dedicated modelSettings.
• Use nocobase-ai-knowledge-base-manager when a request requires knowledge-base capability, resources, or binding preparation.

Input Contract

Rules:

• If required input or dependency readiness is missing, stop mutation and ask clarification.
• If the user says "you decide", inspect and recommend reuse candidates only; do not create or mutate records.
• Never silently convert duplicate create into update or silently drop unsupported fields.

Mandatory Clarification Gate

• Max clarification rounds: 2; max questions per round: 3.
• Before mutation, confirm environment, exact username, intended writable fields, enabled state, model references, and any specialist handoff.
• Model changes require a current readiness result from nocobase-ai-manager.
• Disabling, model changes, identity changes, and deletion require the impact and secondary-confirmation rules in the Safety Gate.

Decision Gate

Classify the user request before writing anything:

Only choose AI employee when model judgment materially reduces ambiguity or gives the user a natural-language task surface. Do not use AI employee as a substitute for ordinary deterministic UI configuration.

Workflow

1. Decompose the request

   • Identify the target page/block/action slot, target collection, current-record vs whole-block context, and expected user interaction.
   • Split deterministic setup from non-deterministic model work.
   • If the target UI surface is not uniquely known, use nocobase-ui-builder inspection routes first.

2. Decide if AI employee is appropriate

   • Apply the Decision Gate.
   • If AI is not appropriate, hand off to the relevant skill and explain the narrower route.
   • If AI is appropriate, write a compact task contract: employee role, input context, expected output, whether to auto-send, whether to use web search, and any required tools/skills.

3. Discover existing AI employees

   • Prefer user-visible employees with aiEmployees:listByUser.
   • For business and AI Portal surfaces, filter to enabled=true, deprecated=false, role-visible rows with category!="developer". Reject known developer usernames nathan, dara, lina, and orin even when category metadata is missing or stale.
   • Match by role, position, bio, existing tools, and modelSettings.
   • Read references/ai-employee-api.md only when you need concrete resource names, fields, or payload shapes.

4. Reuse or create

   • Reuse an existing employee when one clearly covers the role with compatible tools and model restrictions.
   • Create a new employee only when no existing employee reaches roughly 70% fit, or when the user explicitly wants a dedicated employee.
   • For new employees, keep bio human-facing and put operational behavior in about.
   • For new employees, validate the create payload has avatar set to a supported avatar seed before calling aiEmployees:create.
   • If avatar is missing, empty, null, or unsupported, set it to the default supported seed nocobase-015-male.
   • Never create a developer-category employee for a business or AI Portal interaction.
   • When the operation uses nb api ai employees, follow Employee Record Management; that narrower safe-field contract governs the record write.

5. Bind the employee to the block

   • Before binding, read the selected employee and refuse any category="developer" employee or known developer username. Developer employees belong only to their dedicated NocoBase builder/editor surfaces; do not add, expose, or select them for user-facing Portal interactions.
   • Use nocobase-ui-builder and its AI employee action reference.
   • Use public action shape only: type: "aiEmployee" with settings.username, settings.auto, settings.workContext, settings.tasks, settings.style.
   • Do not write raw props, stepParams, flowModels, or database rows.
   • For block/form/record context, default to workContext: [{ "type": "flow-model", "target": "self" }].

6. Verify

   • Read back or inspect the target surface through nocobase-ui-builder when a write occurred.
   • Verify the AI action points at the intended non-developer username and has the intended task message.
   • If a new employee was created, verify it appears in aiEmployees:listByUser for the intended role, and verify its avatar is non-empty and still one of the supported avatar seeds. Explain any role/ACL follow-up if it is not visible.

Employee Matching Rules

Prefer business built-ins when they fit:

• atlas: route a broad request to other employees or coordinate sub-agents.
• dex: extract, clean, structure, or fill forms from messy text.
• viz: analyze data and produce insights or reports.
• ellis: understand, summarize, and draft email replies.
• lexi: translation and localization for business users.

Never use a developer employee in a business or AI Portal surface. This includes any employee with category="developer" and the known usernames nathan, dara, lina, and orin. Create a dedicated business employee when the task needs domain-specific behavior, a constrained model set, dedicated custom workflow tools, or a role/persona that should be exposed to business users.

Avatar Payload Rules

• avatar is a preset seed string, not an uploaded file object or external image URL.
• Default seed: nocobase-015-male.
• Every new aiEmployees:create payload must include avatar.
• Before create, validate avatar against the supported seeds below. Replace missing, empty, null, or unsupported values with nocobase-015-male.
• After create, read back the employee through aiEmployees:list or aiEmployees:listByUser and verify avatar is present.

Supported avatar seeds:

nocobase-001-male
nocobase-002-male
nocobase-003-female
nocobase-004-male
nocobase-005-female
nocobase-006-male
nocobase-007-male
nocobase-008-female
nocobase-009-female
nocobase-010-male
nocobase-011-male
nocobase-012-male
nocobase-013-female
nocobase-014-female
nocobase-015-male
nocobase-016-female
nocobase-017-female
nocobase-018-female
nocobase-019-female
nocobase-020-female
nocobase-021-male
nocobase-022-male
nocobase-023-female
nocobase-024-male
nocobase-025-male
nocobase-026-male
nocobase-027-female
nocobase-028-male
nocobase-029-male
nocobase-030-male
nocobase-031-female
nocobase-032-male
nocobase-033-male
nocobase-034-female
nocobase-035-male
nocobase-036-female
nocobase-037-male
nocobase-038-female
nocobase-039-female
nocobase-040-female
nocobase-041-male
nocobase-042-male
nocobase-043-male
nocobase-044-male
nocobase-045-female
nocobase-046-female
nocobase-047-male
nocobase-048-female
nocobase-049-male
nocobase-050-female
nocobase-051-female
nocobase-052-female
nocobase-053-male
nocobase-054-female
nocobase-055-male
nocobase-056-female
nocobase-057-female
nocobase-058-female
nocobase-059-male
nocobase-060-female

Task Contract Template

Use this internal template before placement:

{
  "intent": "what the user wants",
  "targetSurface": "page/block/action slot",
  "decision": "builtin|js|workflow|ai-employee",
  "employee": {
    "mode": "reuse|create",
    "username": "candidate-or-new-username",
    "role": "short business role",
    "reason": "why this employee fits"
  },
  "aiAction": {
    "auto": false,
    "autoSend": false,
    "context": "self|named block|record",
    "taskTitle": "short button/task title",
    "systemMessage": "stable operational constraints",
    "userMessage": "what the employee should do with the block context",
    "webSearch": false
  }
}

Employee Record Management

[!IMPORTANT] The former nocobase-ai-employee-manager skill has been removed and deprecated. All supported employee record operations now use nocobase-ai-employee.

This chapter supplements—but does not replace—the decision, employee matching, avatar, action-contract, and UI-placement workflow above. Keep operational details in the bundled references rather than expanding this main file.

Record Management Rules

• Before using nb api ai employees, read employee-command-map.md, employee-record-fields.md, and employee-record-workflows.md.
• Resolve one exact stable username; prove absence before create and never mutate identity after creation.
• Write only fields supported by the selected API surface, preserve unmentioned fields, and reject protected fields rather than silently dropping them.
• Run nocobase-ai-manager only when dedicated modelSettings are created or changed.
• For any knowledge-base intent, use nocobase-ai-knowledge-base-manager for capability, resource, and binding preparation; this skill applies only the verified employee-field handoff and does not duplicate KB rules.
• Read back every create/update. Never delete a built-in employee, and require fresh exact-target confirmation before deleting a custom employee.
• Follow employee-record-workflows.md for execution order, idempotency, confirmation, rollback, and failure handling.

Reference Loading Map

Safety Gate

High-impact actions include changing identity, disabling a business employee, changing dedicated model settings, and deleting a custom employee. Never write protected internal fields or delete a built-in employee.

Secondary confirmation template:

• "Confirm execution: <action> on AI employee <username> in <env>. Expected impact: <availability/model/identity impact>. Type confirm to continue."

Rollback guidance lives in employee-record-workflows.md. Never auto-delete a new employee after verification failure, and treat timeout/5xx write state as unknown until readback.

Verification Checklist

• The target environment and employee command/resource surface are verified.
• The username is absent for create or uniquely resolved for other actions.
• The selected employee is non-developer for business or AI Portal placement.
• Create payloads contain a supported avatar.
• Payloads contain only fields writable through the selected surface.
• Every create/update has independent safe-field readback.
• Built-in employees are never deleted or identity-mutated.
• Required confirmations, allowed cases, denied cases, errors, and partial success are reported separately.

Minimal Test Scenarios

1. Happy path: inspect and reuse an existing employee without unnecessary prerequisite work.
2. Happy path: create or update a custom employee and verify it by readback.
3. Missing required input or invalid protected fields block mutation.
4. Auth or permission failure stops execution with recovery guidance.
5. Denied case: refuse built-in deletion; custom deletion requires fresh confirmation and absence verification.

Output Contract

Final responses must identify the environment, action, exact username, safe commands executed, defaults applied, prerequisite or specialist handoffs used, readback evidence, confirmations, rollback limits, partial success, and remaining UI work.

References

• NocoBase AI employee documentation: use when checking current product behavior. [verified: 2026-08-04]
• AI employee API: use for employee fields, prompt semantics, and confirmed resource actions.
• Block action payload: use for the public UI action contract.
• Examples: use for classification and task examples.
• Employee command map: use for supported nb api ai employees commands and exclusions.
• Employee record fields: use for safe-field schemas, model restrictions, defaults, and protected fields.
• Employee record workflows: use for CRUD, verification, rollback, and delete safety.