Email Classifier
Automatically categorize and prioritize emails to help manage inbox overload.
Overview
This skill helps you:
- Classify emails by category and type
- Determine priority and urgency
- Identify required actions
- Filter out low-value emails
- Organize for efficient processing
Classification Categories
Primary Categories
| Category |
Description |
Examples |
| Action Required |
Needs your response/action |
Requests, approvals, questions |
| FYI |
Informational, no action needed |
Updates, announcements, reports |
| Waiting |
You're waiting for others |
Follow-ups, pending responses |
| Delegated |
Forward to someone else |
Wrong recipient, team matters |
| Archive |
Keep but no action |
Confirmations, receipts |
| Delete |
Low value, can remove |
Spam, irrelevant promos |
Email Types
| Type |
Description |
| Meeting |
Invites, updates, cancellations |
| Task/Request |
Someone asking you to do something |
| Question |
Needs your answer |
| Update/Report |
Status updates, progress reports |
| Approval |
Needs your sign-off |
| Newsletter |
Subscribed content |
| Marketing |
Promotional content |
| Alert/Notification |
System alerts, notifications |
| Personal |
Non-work related |
| Spam/Phishing |
Unwanted or suspicious |
Priority Levels
| Priority |
Response Time |
Indicators |
| 🔴 Urgent |
Within hours |
Deadline today, executive request, blocking issue |
| 🟠 High |
Within 24h |
Important client, time-sensitive, direct request |
| 🟡 Normal |
Within week |
Standard requests, routine matters |
| 🟢 Low |
When convenient |
FYI, newsletters, non-urgent updates |
How to Use
Single Email Classification
"Classify this email: [paste email content]"
Batch Classification
"Classify these emails and organize by priority:
1. [Email 1]
2. [Email 2]
3. [Email 3]"
With Rules
"Classify my emails. Treat anything from @client.com as high priority"
Output Format
Single Email
## Email Classification
**From**: sender@example.com
**Subject**: Q1 Budget Approval Needed
| Attribute | Value |
|-----------|-------|
| **Category** | Action Required |
| **Type** | Approval |
| **Priority** | 🔴 Urgent |
| **Deadline** | EOD Friday |
| **Sender Importance** | High (CFO) |
### Recommended Action
Review attached budget and approve/reject by Friday EOD.
### Suggested Response Time
Within 4 hours
### Labels/Tags
`finance`, `approval`, `q1-budget`, `executive`
Batch Results
## Email Classification Results
**Total Emails**: 15
**Processing Date**: 2026-01-29
### Summary
| Category | Count | % |
|----------|-------|---|
| Action Required | 4 | 27% |
| FYI | 6 | 40% |
| Delete/Spam | 3 | 20% |
| Waiting | 2 | 13% |
### 🔴 Urgent (2)
1. **[Subject]** from [Sender] - [Action needed]
2. **[Subject]** from [Sender] - [Action needed]
### 🟠 High Priority (3)
1. **[Subject]** from [Sender] - [Type]
2. ...
### 🟡 Normal (5)
1. ...
### 🟢 Low/FYI (5)
1. ...
Custom Rules
Define Your Rules
## My Email Rules
### VIP Senders (Always High Priority)
- CEO, CFO, CTO
- Direct manager
- Key clients: @bigclient.com
### Auto-Archive
- Newsletters (unless from [specific])
- Automated reports (after reading)
- CC-only emails (if no @mention)
### Auto-Delegate
- IT support requests → it-team@
- HR questions → hr@
### Red Flags (Mark Urgent)
- "URGENT" in subject
- Legal/compliance mentions
- Customer complaints
Spam/Phishing Detection
Warning Signs
## Suspicious Email Indicators
**Risk Level**: 🔴 High / 🟠 Medium / 🟢 Low
### Red Flags Detected
- [ ] Sender domain doesn't match display name
- [ ] Urgency pressure tactics
- [ ] Request for credentials/personal info
- [ ] Suspicious links (hover to check)
- [ ] Unexpected attachments
- [ ] Grammar/spelling errors
- [ ] Generic greeting ("Dear Customer")
### Recommendation
[Do not click links / Report as phishing / Safe to proceed]
Workflow Suggestions
Processing Order
## Recommended Processing Order
### Morning (30 min)
1. 🔴 Urgent emails first (2 emails, ~10 min)
2. 🟠 High priority (3 emails, ~15 min)
3. Quick wins under 2 min (5 emails, ~5 min)
### Batch Later
- 🟡 Normal priority - schedule 1 hour block
- 🟢 Newsletters - end of day or weekend
### Delegate Now
- Forward [Email X] to [Person] for handling
Suggested Folder Structure
📁 Inbox
├── 📁 Action Required
│ ├── 📁 Today
│ ├── 📁 This Week
│ └── 📁 Waiting For Response
├── 📁 FYI / Read
├── 📁 Reference
│ ├── 📁 Projects
│ ├── 📁 Clients
│ └── 📁 Receipts
└── 📁 Newsletters
Integration Ideas
Calendar Integration
- Meeting emails → Check/update calendar
- Deadline mentions → Create calendar reminder
Task Integration
- Action items → Create tasks
- Follow-ups → Set reminder
CRM Integration
- Client emails → Log in CRM
- Lead inquiries → Create lead record
Limitations
- Cannot access email accounts directly
- Classification is based on content provided
- May miss context from email threads
- Cannot guarantee phishing detection
- Personal judgment needed for edge cases
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