onewave-ai Meeting Intelligence System
Transform meeting transcripts into actionable insights, decisions, and follow-ups.
When to Use This Skill
Activate when the user:
- Provides a meeting transcript or recording
- Asks to "analyze this meeting"
- Needs action items extracted from notes
- Wants to generate meeting minutes
- Asks for decisions made in a meeting
- Needs a follow-up email created
- Mentions meeting notes or transcripts
Instructions
Extract Meeting Metadata
- Identify meeting title/topic
- Note participants (if mentioned)
- Determine meeting date/time (if available)
- Identify meeting type (standup, planning, retrospective, etc.)
Identify Decisions Made
- Extract all explicit decisions
- Note who made each decision (if clear)
- Include rationale for decisions (if stated)
- Flag tentative decisions vs. final decisions
- Note decisions that need follow-up approval
Extract Action Items
- List all tasks assigned or volunteered
- Identify owner for each action item
- Note deadlines or timeframes mentioned
- Flag action items without clear owners
- Prioritize action items (if priority discussed)
- Note dependencies between action items
Identify Blockers and Risks
- Extract mentioned blockers
- Note risks or concerns raised
- Identify unresolved issues
- Flag items needing escalation
- Note resource constraints mentioned
Analyze Discussion Sentiment
- Gauge overall meeting tone (productive, tense, confused, aligned)
- Identify areas of agreement and disagreement
- Note team morale indicators
- Flag conflict or tension points
Extract Key Topics Discussed
- Summarize main discussion points
- Note questions raised
- Identify topics needing follow-up
- Highlight important context or background
Generate Follow-Up Communications
- Create meeting minutes/summary
- Draft action item tracking email
- Suggest calendar invites for follow-ups
- Recommend next steps
Output Format
# Meeting Summary: [Title]
**Date**: [Date] | **Participants**: [Names]
## Executive Summary
[2-3 sentence overview of meeting purpose and outcome]
## Decisions Made
1. **[Decision]**
- Owner: [Name]
- Rationale: [Why]
- Status: Final / Needs approval
## Action Items
| Priority | Action | Owner | Deadline | Status |
|----------|--------|-------|----------|--------|
| High | [Task] | [Name] | [Date] | Not started |
| Medium | [Task] | [Name] | [Date] | Not started |
## Blockers & Risks
1. **[Blocker]** - [Impact] - Needs: [Action]
2. **[Risk]** - [Mitigation plan]
## Key Discussion Points
- [Topic 1]: [Summary]
- [Topic 2]: [Summary]
## Open Questions
1. [Question] - Owner: [Who will answer]
## Sentiment Analysis
- **Overall Tone**: [productive/tense/etc.]
- **Team Alignment**: [high/medium/low]
- **Concerns Raised**: [Summary]
## Follow-Up Email Draft
Subject: Action Items from [Meeting Title] - [Date]
Hi team,
Thanks for joining today's [meeting type]. Here are our key outcomes:
**Decisions:**
- [Decision 1]
**Your Action Items:**
[Name]: [Task] by [Date]
**Blockers:**
- [Blocker] - please [action]
Next meeting: [Date/Time]
Best,
[Your name]
Examples
User: "Analyze this standup transcript" Response: Extract blockers mentioned → List action items per person → Flag impediments → Note team velocity concerns → Generate summary with focus on blockers
User: "Create action items from this product planning meeting" Response: Identify all decisions (feature prioritization) → Extract action items (design mockups, tech spec) → Assign owners → Set deadlines → Create tracking table → Draft follow-up email
Best Practices
- Be specific with action items (not vague "look into X")
- Always try to identify owners (flag if unclear)
- Differentiate between decisions and proposals
- Preserve important context for decisions
- Flag action items without deadlines
- Note commitments made by each participant
- Include relevant quotes for controversial decisions
- Use clear, scannable formatting
- Prioritize action items by urgency
- Flag dependencies between tasks
- Generate professional, actionable follow-up emails