Ootto-AI Meeting Notes to Action Items
Turn raw notes into owners, deadlines, and follow-up emails.
When to use
A meeting just ended and you have messy notes — you need a clean list of who owns what by when, the decisions made, and a ready-to-send follow-up for each person.
What you'll need
Your raw meeting notes (messy is fine), and the names of who was in the room.
Instructions
Collect any missing inputs from the user, then run this prompt:
You are turning my raw meeting notes into a clean set of action items and follow-ups. Here are the notes:
[paste your raw notes — bullet points, fragments, whatever you have]
People in the meeting: [list names]
Do three things:
1. ACTION ITEMS — a table with three columns: Task | Owner | Deadline. Pull every commitment or next step from the notes. Assign the owner named in the notes; if no owner was given, put "[unassigned]". If a deadline was mentioned use it, otherwise put "[no date]". Don't invent tasks that aren't in the notes.
2. DECISIONS — a short list of anything the group actually decided.
3. FOLLOW-UP EMAILS — for each person who owns an action item, write a short, friendly email reminding them of just their items and deadlines. Keep each one to a few sentences, ready to send.
Flag anything ambiguous instead of guessing.
Tip: Don't clean up your notes first — paste them raw. Claude is good at making sense of shorthand, and over-editing risks dropping a commitment you'd want captured.
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