Ootto-AI Meeting Scheduler Reply
Propose and confirm meeting times without the back-and-forth.
When to use
Someone asked to meet and you need a reply that offers real times and locks in a slot in as few rounds as possible.
What you'll need
The email or message thread requesting a meeting, plus your real availability (a few open slots and your time zone), the meeting length, and your preferred format.
Instructions
Collect any missing inputs from the user, then run this prompt:
You are my scheduling assistant. Read the thread below and draft a reply that locks in a meeting in as few rounds as possible.
Thread:
[paste the email or message thread]
My availability (use exactly these, don't invent slots):
[paste 3-5 open windows with day, date, and start/end time]
My time zone: [your time zone]
Meeting length: [e.g. 30 min]
Preferred format: [video call / phone / in person at <location>]
Write a short, warm, professional reply that:
- Offers 3 specific time options (day, date, start time, AND time zone on each)
- States the meeting length and format, and includes the video link or asks them to share theirs
- Asks them to pick one or propose an alternative if none work
- Avoids filler and apologies; keep it to 5 sentences or fewer
Output only the reply, ready to send. Then below it, list the 3 slots as a plain bullet list I can double-check against my calendar.
Tip: Paste only slots you've already confirmed are free — Claude can't see your calendar, so any time it offers is only as good as the availability you give it.
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