openaccountants Global Productivity & SaaS Vendor Patterns v0.1
General reference only. This skill is general tax/accounting reference material for AI-assisted workflows. It has not been reviewed for any specific person's facts, documents, elections, deadlines, residency, filing status, or local procedures. Do not rely on it to file, pay, amend, or take a tax position without review by a qualified professional in the relevant jurisdiction.
Pattern table
| Vendor | Bank statement variations | Default category | VAT/GST notes |
|---|---|---|---|
| Microsoft 365 / Office 365 | MICROSOFT*M365, MICROSOFT*365, MSFT*M365, MICROSOFT IRELAND OPS |
Software subscription / productivity | EU B2B reverse charge (Microsoft Ireland Operations) |
| Google Workspace | GOOGLE *G SUITE, GOOGLE *WORKSPACE, GOOGLE IRELAND LTD |
Software subscription / productivity | EU B2B reverse charge |
| Slack | SLACK TECHNOLOGIES, SLACK* |
Communications / SaaS | Salesforce subsidiary; EU B2B reverse charge |
| Notion | NOTION LABS INC, NOTION.SO |
Productivity / docs | US supplier |
| Linear | LINEAR ORBIT INC, LINEAR.APP |
Project management | US supplier |
| Asana | ASANA INC, ASANA.COM |
Project management | US supplier |
| Trello | TRELLO, ATLASSIAN |
Project management | Atlassian; AU + EU operations |
| Jira / Confluence | ATLASSIAN, ATLASSIAN US, ATLASSIAN PTY LTD |
Software development tools | Australia HQ; EU B2B reverse charge |
| Figma | FIGMA INC, FIGMA.COM |
Design / collaboration | US supplier; Adobe acquisition terminated 2023 |
| Adobe Creative Cloud | ADOBE *CREATIVE, ADOBE IRELAND LTD |
Software subscription / creative | EU B2B reverse charge |
| Canva | CANVA*, CANVA PTY LTD |
Design | Australia supplier |
| Dropbox | DROPBOX INC, DROPBOX* |
File storage | US supplier |
| Box | BOX INC, BOX.COM |
File storage / content management | US supplier |
| Zoom | ZOOM.US, ZOOM VIDEO COMMS, ZOOM VOICE COMMS |
Video conferencing | US supplier; EU B2B reverse charge |
| Calendly | CALENDLY INC, CALENDLY.COM |
Scheduling | US supplier |
| HubSpot | HUBSPOT INC, HUBSPOT.COM |
CRM / marketing | US supplier; Ireland branch for EU |
| Salesforce | SALESFORCE.COM, SALESFORCE*, SALESFORCE EMEA LTD |
CRM | EU B2B reverse charge (Ireland) |
| Intercom | INTERCOM INC, INTERCOM.COM |
Customer messaging | US supplier; Ireland EU operations |
| Zendesk | ZENDESK INC, ZENDESK.COM |
Customer support | US supplier; Ireland EU operations |
| Loom | LOOM INC, LOOM.COM |
Video messaging | Atlassian subsidiary |
| Miro | MIRO INC, RTBI INC |
Whiteboarding | US supplier |
| ClickUp | CLICKUP, MANGO TECHNOLOGIES |
Project management | US supplier (Mango Technologies) |
| Monday.com | MONDAY.COM, MONDAY.COM LTD |
Project management | Israel supplier |
| Airtable | AIRTABLE INC, AIRTABLE.COM |
Database / collaboration | US supplier |
| Webflow | WEBFLOW INC, WEBFLOW.COM |
Website builder | US supplier |
| Squarespace | SQUARESPACE INC, SQUARESPACE.COM |
Website builder | US supplier; Ireland EU |
| Wix | WIX.COM, WIX* |
Website builder | Israel supplier |
| OpenAI / ChatGPT | OPENAI, OPENAI LLC, OPENAI INC |
AI / software subscription | US supplier; OpenAI Ireland Ltd for EU |
| Anthropic / Claude | ANTHROPIC, ANTHROPIC PBC |
AI / software subscription | US supplier; Anthropic Ireland for EU |
| Cursor / Anysphere | CURSOR, ANYSPHERE INC |
AI dev tools | US supplier |
| 1Password | 1PASSWORD, AGILEBITS INC |
Password manager | Canada supplier |
| Bitwarden | BITWARDEN INC, 8BIT SOLUTIONS LLC |
Password manager | US supplier |
| LastPass | LASTPASS, LOGMEIN INC |
Password manager | LogMeIn / GoTo |
| NordVPN | NORDVPN, NORDSEC LTD |
VPN | Panama HQ; EU operations |
| Surfshark | SURFSHARK, SURFSHARK LTD |
VPN | Netherlands / Nord parent |
| ExpressVPN | EXPRESSVPN INC |
VPN | BVI HQ |
| Apple One / iCloud+ | APPLE COM BILL, APPLE.COM/BILL, APPLE IRELAND |
Software subscription / personal | EU: Apple Distribution International (Ireland) |
| Spotify (Business) | SPOTIFY USA, SPOTIFY AB |
Music streaming | Sweden HQ |
| Audible (Business) | AUDIBLE.COM, AUDIBLE INC |
Audiobook subscription | Amazon subsidiary |
| Xero | XERO LTD, XERO PTY LTD, XERO LIMITED |
Accounting software | New Zealand HQ; Australia operations |
| QuickBooks Online | INTUIT QBKS, INTUIT QUICKBOOKS |
Accounting software | US supplier |
| FreeAgent | FREEAGENT CENTRAL LTD |
Accounting software | UK HQ (RBS subsidiary) |
| Sage | SAGE GROUP PLC, SAGE SOFTWARE |
Accounting software | UK HQ |
| Gusto | GUSTO INC |
Payroll | US supplier |
| Rippling | RIPPLING PEOPLE CENTER, RIPPLING INC |
HR / payroll | US supplier |
| Deel | DEEL INC |
Global contractor / payroll | US HQ; entities worldwide |
| Remote | REMOTE TECHNOLOGY, REMOTE.COM |
Global EOR / payroll | US HQ |
| Wise Business | WISE, TRANSFERWISE, WISE PAYMENTS LTD |
Multi-currency banking | UK HQ; EMI in EU |
| Mercury | MERCURY*, MERCURY TECHNOLOGIES |
Business banking (US) | US (Choice Financial backs) |
| Brex | BREX INC |
Business banking + cards (US) | US supplier |
| Ramp | RAMP BUSINESS CORP |
Business cards + spend mgmt | US supplier |
Default classification rules
- Software subscription: Schedule C Line 22 (Supplies) for small annual; Line 25 (Utilities) commonly used; Line 27a (Other expenses) with description
- Personal vs business: confirm with the user; if mixed, allocate by usage percentage
VAT mechanics
Same as global-cloud-infrastructure.md Section "Cross-border VAT mechanics".
Personal-vs-business detection
Many of these vendors have both personal and business tiers. Flag the following for user confirmation:
- Single-user Notion, Linear, Figma, Loom subscriptions
- Apple One, iCloud+ family plans
- Spotify (likely personal)
- Audible (often personal)
- Wix, Squarespace personal portfolio sites
Self-checks
- Vendor identified
- Business vs personal use confirmed
- EU/UK B2B reverse charge applied where supplier non-resident
- Recurring billing reflected in monthly accruals
Source: OpenAccountants — open tax Guides for AI, reviewed by named CPAs/CAs/EAs. Quality: source-cited draft. For always-current figures and named-accountant backing, connect the OpenAccountants MCP server (openaccountants-mcp).