Kz Bookkeeping

Kazakhstan (KZ) — Record-Keeping & Bookkeeping for the Self-Employed (2026)

General reference only. This skill is general tax/accounting reference material for AI-assisted workflows. It has not been reviewed for any specific person's facts, documents, elections, deadlines, residency, filing status, or local procedures. Do not rely on it to file, pay, amend, or take a tax position without review by a qualified professional in the relevant jurisdiction.

This skill covers what records a self-employed person in Kazakhstan must keep, by tax regime, under the new Tax Code adopted 18 July 2025 and effective from 1 January 2026. The reply follows the user's language (English prose with the native Russian/Kazakh tax terms kept verbatim, because these are the legal terms the user will see on KGD / e-Salyq portals, in 1C and other software, and on documents).

Terms used: ИП (индивидуальный предприниматель / жеке кәсіпкер), СНР (специальный налоговый режим / special tax regime), упрощённая декларация (simplified declaration), общеустановленный режим (general regime), налоговый учёт (tax accounting), бухгалтерский учёт (full accounting), ЭСФ (электронный счёт-фактура / e-invoice), ИС ЭСФ (information system for ЭСФ), ККМ (контрольно-кассовая машина), онлайн-ККМ, фискальный чек, ОФД (оператор фискальных данных), Виртуальный склад (Virtual Warehouse), СНТ (сопроводительная накладная на товары), первичные документы (primary documents), МРП (месячный расчётный показатель / MCI), ЭЦП (электронная цифровая подпись), КГД (Комитет государственных доходов).

YMYL note: tax rules change and the 2026 Tax Code is new. Figures, form numbers, and thresholds below were researched against KGD, egov.kz, Big-4 and reputable Kazakhstan accounting sources as of May 2026. Anything marked "verify" must be re-checked at point of use against kgd.gov.kz and the e-Salyq / IS ESF portals.

1. Quick Reference + Conservative Defaults

Conservative defaults (apply when facts are missing or ambiguous)

• Assume records ARE required. Default to keeping a налоговый учёт ledger and the primary documents that support every income and expense item.
• Assume онлайн-ККМ IS required for any ИП taking cash or bank-card payment from the public, unless a specific, current exemption is established. Do not assume exemption from "small business" or "no employees" alone — verify.
• Assume ЭСФ may be required even for a non-VAT ИП when selling goods on the Виртуальный склад, traceable goods, imported goods, on international transport, or commission/consignment supplies. Check the goods/activity, not just VAT status.
• From 2026 a СНР cannot be combined with VAT-payer status — this is a major change. If the user is VAT-registered, the simplified declaration is not available; verify.
• Retention: keep everything ≥ 5 years. When in doubt, keep longer.
• Never invent МРП values, thresholds, rates, form numbers, or penalty amounts. If not verified, write "verify" and point the user to kgd.gov.kz.
• ИП on a СНР who are not VAT-registered generally do not keep full бухгалтерский учёт; do not tell such an ИП to prepare financial statements.

2. Records Required by Regime

Key distinction. Under the 2026 Tax Code, ИП on a СНР who are not VAT payers and not classified as keeping mandatory бухучёт are generally exempt from full бухгалтерский учёт and from preparing financial statements — they keep налоговый учёт (tax accounting) instead. New 2026 rules set out the simplified organisation of tax accounting for ИП who do not keep бухучёт, including a налоговая учётная политика. Exemption from бухучёт does NOT exempt anyone from creating and keeping первичные документы: primary documents must still support every transaction, be drawn up in the state (Kazakh) and/or Russian language, and be retained. Only ТОО and other legal entities keep full бухгалтерский учёт (out of scope here).

3. ЭСФ — Electronic Invoicing (Who, When, How)

What it is. ЭСФ (электронный счёт-фактура) is the mandatory electronic invoice issued through the national ИС ЭСФ (Information System of Electronic Invoices), signed with an ЭЦП (electronic digital signature). It is the e-invoice backbone of Kazakhstan's tax system and the basis of input-VAT and goods-traceability control.

Who must issue ЭСФ (2026). The circle of obligated persons was expanded from 1 January 2026 under the new Tax Code. Typically required:

• All registered VAT payers — must issue ЭСФ for their supplies.
• Non-VAT payers (including ИП) in specific cases, notably: sale of goods held on the Виртуальный склад; sale of traceable goods; sale of imported goods; international transport services; goods sold under commission/consignment; and other categories listed by the Tax Code / MoF — verify the current list.
• A taxpayer on a СНР who is not a VAT payer may still be required to issue an invoice/ЭСФ when selling goods, works or services in the cases above — verify.

Who does NOT issue ЭСФ. ЭСФ is not issued on the sale of personal property by an individual (including an individual who is an ИП) — i.e. private, non-business sales.

Deadlines. ЭСФ are generally issued within the statutory window (commonly cited as within a set number of days of the supply) — verify the current term for the supply type, as terms differ for goods, services, and Виртуальный склад items.

2026 changes to note (verify before quoting specifics):

• New ЭСФ form and issuance rules apply from 2026, including a new mandatory field added to the ЭСФ form.
• Expanded list of persons obliged to issue ЭСФ.
• New ИС ЭСФ functions tied to the 2026 VAT reform.
• Tighter integration with the Национальный каталог товаров (national goods catalogue) and goods traceability.

4. Online Cash Registers (онлайн-ККМ) & Fiscal Receipts

What it is. ККМ (контрольно-кассовая машина) — in modern form an онлайн-ККМ — is a fiscal cash register that records each sale and transmits it in real time to the ОФД (оператор фискальных данных) and on to КГД. Each sale produces a фискальный чек for the buyer. Software ККМ (e.g. mobile/app registers) are permitted.

Who must use it. Broadly, any ИП or company accepting cash or bank-card payment from the public must use an онлайн-ККМ and issue a фискальный чек. Since around 2020 the obligation has been general across activities; do not assume a "small business" or "no employees" exemption — verify the specific activity.

Registration (2026). Registration of онлайн-ККМ is done on the basis of data from the ОФД, without visiting the tax office — verify the current procedure on egov.kz / e-Salyq.

Exemptions (narrow — verify each against the current MoF rules): historically limited categories, e.g. certain sellers of newspapers/journals, transport ticket sellers, certain agricultural producers, and a defined list of activities/locations. Some remote/low-connectivity settlements have had special treatment — verify whether any exemption applies to the user's exact activity and location before advising "no ККМ".

2026 changes to note (verify):

• New ККМ application rules and receipt-content requirements take effect 1 January 2026 (MoF order; commonly cited Order No. 626 — verify number/date).
• Owners of stationary models (e.g. Mercury, Minika, Port) may need a service-centre update; software ККМ are updated automatically.
• Receipts must correctly reflect the product (linked to the goods catalogue) — verify.

ОФД role & retention. The онлайн-ККМ sends each фискальный чек to an accredited ОФД, which validates and forwards it to КГД and stores fiscal data. The ОФД's storage does not replace the taxpayer's own document-retention duty.

5. Виртуальный склад, Traceability, Primary Documents, Retention & Portals

Виртуальный склад (Virtual Warehouse) & goods traceability

The Виртуальный склад (ВС) is a module of ИС ЭСФ that tracks the movement and stock of specific goods and underpins Kazakhstan's goods-traceability mechanism (implementing an EAEU international agreement). For goods on the ВС / traceable goods:

• supplies are documented through СНТ (сопроводительная накладная на товары — electronic consignment/shipping note) and ЭСФ via ИС ЭСФ;
• the list of goods covered by the ВS and by СНТ was expanded for 2026 (MoF orders, e.g. lists approved in late 2025 effective 01.01.2026 — verify);
• on technical failure, documents may be issued on paper temporarily and entered into the system within the statutory window (commonly cited as 15 days — verify).

If the user does not trade in listed/traceable goods, the ВС and СНТ usually do not apply — but verify the goods against the current catalogue, as the list grows.

Primary documents (первичные документы)

Must be drawn up in Kazakh and/or Russian, without reference to bookkeeping accounts when prepared by an ИП who does not keep бухучёт. Core documents:

• Акт (акт выполненных работ / оказанных услуг) — confirms services/works; main document for service freelancers.
• Накладная / СНТ — confirms transfer of goods (СНТ for traceable goods).
• Счёт на оплату — payment request / pro-forma; basis for payment.
• ЭСФ — the electronic VAT/invoice document via ИС ЭСФ where required.
• Фискальный чек — the receipt from онлайн-ККМ for cash/card sales.
• Bank statements — evidence of receipts and payments.

Retention

Generally 5 years for tax records and supporting primary documents — verify the exact term and start point under the 2026 Tax Code (some categories may run longer).

Portals

• ИС ЭСФ — esf.gov.kz / esf.kgd.gov.kz (issue/receive ЭСФ, Виртуальный склад, СНТ).
• e-Salyq / Кабинет налогоплательщика — cabinet.salyk.kz (returns, reporting).
• egov.kz — ККМ registration and many state services.
• e-Salyq Azamat / e-Salyq Business — mobile services for individuals/business.
• kgd.gov.kz — КГД, the authority and primary reference.

6. Worked Examples

Example 1 — ИП on simplified declaration, IT freelancer billing businesses. Aizhan is an ИП on the упрощённая декларация, not VAT-registered, paid by bank transfer by company clients. She keeps simplified налоговый учёт (with a налоговая учётная политика and turnover records), issues an акт and счёт for each engagement, files Form 910.00 semi-annually (verify), and keeps no full бухгалтерский учёт. She generally needs no онлайн-ККМ (no cash/card from the public) and generally issues no ЭСФ — unless she sells listed/traceable/imported goods or falls in another listed case. Retention: 5 years. Flag: if she ever registers for VAT she loses the СНР from 2026 — verify.

Example 2 — ИП on simplified declaration, retail shop taking cash and cards. Bauyrzhan runs a kiosk on the упрощённая декларация, selling to the public. He must use an онлайн-ККМ with an ОФД contract and issue a фискальный чек for every sale. If his goods are on the Виртуальный склад / traceable list, he must also handle СНТ and ЭСФ via ИС ЭСФ — even though he is not a VAT payer — verify against the 2026 goods list. He keeps supplier накладные/СНТ, чеки, and bank statements for 5 years, and keeps налоговый учёт, not full бухучёт.

Example 3 — ИП on general regime, VAT-registered, mixed B2B/B2C. Dana is an ИП on the общеустановленный режим, VAT-registered. She must issue ЭСФ for her supplies through ИС ЭСФ (signed with ЭЦП), files Form 300.00 (VAT) and the annual ИПН declaration (Form 220.00 — verify), and uses an онлайн-ККМ for any cash/card sales to the public. She keeps налоговый учёт under the 2026 ИП tax-accounting rules (she does not keep бухучёт as an ИП), retains all ЭСФ, чеки, акты, накладные/СНТ and bank documents for 5 years, and reflects products correctly on receipts per the 2026 ККМ rules.

7. Tier 2 Notes + References + Checklist

Tier 2 / ambiguity flags (escalate or verify, do not guess)

• 2026 МРП value and any threshold expressed in МРП (simplified-declaration income limit, VAT-registration threshold) — sources conflict; verify before quoting.
• Exact simplified-declaration income ceiling (cited variously as ~600,000 МРП and ~2.36–2.6 bn KZT) and whether the user qualifies — verify.
• VAT-registration threshold for 2026 (cited variously, e.g. ~10,000 МРП or a fixed KZT figure) — verify; it determines whether ЭСФ becomes mandatory across all supplies.
• Whether the СНР cannot be combined with VAT affects the user's regime choice — verify and route to a regime-choice resource if needed.
• Exact ЭСФ / ККМ / СНТ form numbers, fields, and issuance terms for 2026 — verify.
• Whether specific goods are on the Виртуальный склад / traceable / СНТ list — verify against the current catalogue (it is expanding).
• Penalty amounts for missing ЭСФ, чеки, or records — verify; do not quote unverified.
• Patent (патент) regime and retail tax specifics, payroll, and ТОО / legal entities — out of primary scope; route elsewhere.

References (verify at point of use)

• kgd.gov.kz — State Revenue Committee (КГД), primary authority
• esf.gov.kz / esf.kgd.gov.kz — ИС ЭСФ, Виртуальный склад, СНТ
• cabinet.salyk.kz / e-Salyq — Кабинет налогоплательщика, returns
• egov.kz — ККМ registration and state services
• New Tax Code of the RK (adopted 18.07.2025, effective 01.01.2026)
• MoF orders on ЭСФ issuance rules (2026), ККМ application & receipt content (effective 01.01.2026), goods-traceability mechanism, and СНТ — verify nos.
• PwC Kazakhstan — Other taxes; EY / Baker McKenzie / Moore / Dentons 2026 tax notes

Checklist (run before concluding)

• Regime identified: simplified declaration / general (or patent/retail → escalate)?
• VAT status established (and SNR+VAT incompatibility from 2026 flagged)?
• Correct ledger named: налоговый учёт (not full бухучёт for an ИП on СНР)?
• ЭСФ obligation assessed by VAT status AND by goods/activity (Виртуальный склад, traceable, imported, international transport)?
• Онлайн-ККМ obligation assessed, including ОФД and narrow exemptions?
• Виртуальный склад / СНТ assessed for traceable goods?
• Primary documents listed (акт / накладная / СНТ / счёт / ЭСФ / фискальный чек)?
• Retention stated as 5 years (with longer-period caveat)?
• Confirmed ИП on СНР do not keep full бухгалтерский учёт?
• All unverified МРП values, thresholds, forms, terms flagged "verify"?
• Reply in the user's language; Russian/Kazakh terms kept verbatim?

PROHIBITIONS

• Do not invent or guess МРП values, thresholds, tax rates, form numbers, ЭСФ/ККМ issuance terms, or penalty amounts. If not verified, write "verify" and cite kgd.gov.kz.
• Do not tell an ИП on a СНР (not VAT-registered) that they must keep full бухгалтерский учёт or file financial statements — that is a ТОО / legal-entity obligation. They keep налоговый учёт plus primary documents.
• Do not say an ИП may skip ЭСФ purely because they are not VAT-registered — ЭСФ can still be required for Виртуальный склад / traceable / imported goods, international transport, and other listed cases. Check the goods/activity.
• Do not assert an онлайн-ККМ exemption based on "small business" or "no employees" alone — verify a specific, current exemption for the exact activity/location.
• Do not tell a user they may combine a СНР with VAT-payer status in 2026 — this combination is removed under the new Tax Code; verify and advise a regime choice.
• Do not advise shorter retention than 5 years.
• Do not handle ТОО / legal entities, patent or retail-tax specifics, payroll, or non-self-employed scenarios under this skill — route elsewhere.
• Do not present this output as filed/final advice without a qualified Kazakhstan accountant's sign-off.

Disclaimer

This skill is research-verified content from the Open Accountants Community, current to the best available public sources as of May 2026, and is pending sign-off by a qualified Kazakhstan accountant. It is general information, not individualised tax advice. The new Kazakhstan Tax Code (effective 1 January 2026) and its implementing MoF orders on ЭСФ, ККМ, СНТ and goods traceability are recent and still settling; МРП values, thresholds, forms, issuance terms, and exemptions change — always verify against kgd.gov.kz and the ИС ЭСФ / e-Salyq portals at the point of use. A qualified Kazakhstan accountant or tax adviser must review any output before it is relied upon for filing. See openaccountants.com.

Source: OpenAccountants — open tax Guides for AI, reviewed by named CPAs/CAs/EAs. Quality: source-cited draft. For always-current figures and named-accountant backing, connect the OpenAccountants MCP server (openaccountants-mcp).