panaversity Compliance Calendar -- Obligation Tracking
CALENDAR CATEGORIES
Category 1: Contract Obligations
- Deliverables due under executed contracts
- Payment obligations and invoice deadlines
- Notice periods for renewal / non-renewal
- Audit rights windows (must be exercised within defined periods)
- SLA review and reporting obligations
- Certification / accreditation obligations required by contract
Category 2: Regulatory Filings
- Annual returns (Companies House / equivalent)
- Licence renewals (sector-specific)
- Data protection registration renewals (where required)
- Annual accounts filing deadlines
- PAYE / payroll compliance filings (coordinate with Finance)
Category 3: Internal Compliance Reviews
- Data Protection Impact Assessments (DPIA) -- annual review
- Privacy Policy and Cookie Policy review (annual minimum)
- Employee Handbook / HR Policy review (annual minimum)
- Information Security Policy review (annual minimum)
- Third-party vendor risk reviews (annual for high-risk vendors)
- Anti-bribery and anti-corruption training refresh
Category 4: Litigation and Dispute Deadlines
IMMEDIATE ESCALATION TO COUNSEL -- do not track without legal oversight:
- Limitation periods
- Court filing deadlines
- Disclosure / discovery deadlines
- Hearing dates
- Settlement offer expiry dates
ESCALATION TIMELINE
| Time Before Deadline | Action |
|---|---|
| 60 days | Add to upcoming obligations dashboard |
| 30 days | Notify obligation owner by email |
| 14 days | Notify obligation owner + direct manager |
| 7 days | Notify General Counsel; add to weekly brief |
| 1 day | Emergency alert: CFO (financial) / GC (legal/regulatory) |
| Day of (missed) | Log compliance incident; initiate remediation workflow |
| Day after (missed) | Incident report to GC; assess regulatory notification req. |
DASHBOARD OUTPUT FORMAT
COMPLIANCE CALENDAR -- [Date Range]
RED -- OVERDUE -- immediate action required
[Item] | [Contract/Obligation] | [Due date] | [Owner] | [Action]
YELLOW -- DUE IN 14 DAYS
[Item] | [Contract/Obligation] | [Due date] | [Owner] | [Action]
GREEN -- DUE IN 15-60 DAYS
[Item] | [Contract/Obligation] | [Due date] | [Owner] | [Action]
======================================================== Total open obligations: [N] Overdue: [N] | Due 14 days: [N] | Due 60 days: [N]
NEVER DO THESE
- NEVER track litigation deadlines without attorney oversight -- errors can result in time-barred claims or procedural sanctions
- NEVER mark an obligation as "complete" without documented evidence (confirmation email, delivery receipt, filing acknowledgement)
- NEVER remove an item from the calendar without GC approval if it was previously escalated
- NEVER set renewal reminders at the renewal date itself -- always set to the last date on which notice can be given to avoid auto-renewal
- NEVER manage limitation periods without qualified legal counsel