Afdb

African Development Bank Procurement Framework

Acknowledgement: Shared by Peter Bamuhigire, techguypeter.com, +256 784 464178.

Use When

• Use this skill when the solicitation follows African Development Bank consulting procurement rules.
• Load it before drafting when you need form, scoring, threshold, or compliance guidance.

Do Not Use When

• The task only needs sector-domain framing without procurement mechanics.
• A different procurement framework clearly applies.

Required Inputs

Workflow

1. Confirm that AfDB procurement applies from explicit cues in the solicitation.
2. Read this skill and the local references to understand forms, scoring, safeguards, and constraints.
3. Map those requirements into the numbered proposal section skills before drafting.
4. Draft to maximize technical quality without creating compliance risk.
5. Check the final output against thresholds, form placement, and submission rules.

Stop condition: Stop when proposer identity, controlling framework, mandatory form, sector fit, current rule, or load-bearing evidence remains unresolved.

Recovery: Record the gap and owner, seek clarification or current evidence, and return only the separable proposal content that remains supportable.

Quality Standards

• Treat AfDB instructions as hard constraints, not optional style guidance.
• Keep terminology, form names, and evaluation assumptions aligned to the actual solicitation.
• Optimize for evaluator behavior where the framework supports it.

Anti-Patterns

• Do not rely on generic donor assumptions when the AfDB solicitation gives exact instructions.
• Do not ignore minimum thresholds, safeguards expectations, or eligibility rules.
• Do not mix AfDB assumptions with World Bank, PPDA, or UN rules.
• Treating a neighbouring sector or framework as interchangeable. Fix: identify the controlling rule and primary outcome.
• Adding terminology without changing a delivery choice. Fix: link each term to method, risk, output, or evaluation criterion.
• Presenting an unverified current rule or statistic as settled. Fix: cite and date the source or mark it not assessed.
• Ignoring a missing mandatory input. Fix: stop the affected claim and assign an evidence owner.
• Letting sector or identity framing contradict methodology, staffing, schedule, or price. Fix: reconcile all affected sections before release.

Outputs

Evidence Produced

Capability Contract

This skill may read supplied profiles, solicitations, ToRs, approved references, and proposal drafts and may prepare routing guidance or draft content within the authorised workspace. Review is read-only by default. It must not invent credentials, certify compliance, submit a bid, accept terms, publish, disclose confidential information, or change source records without explicit authority.

Degraded Mode

If the solicitation, profile, current procurement source, sector evidence, network, or reviewer is unavailable, provide the narrowest useful qualified routing or draft. Mark the missing check not assessed, omit unsupported credentials, thresholds, dates, or compliance claims, and identify the evidence owner. An unassessed requirement is never a pass.

Decision Rules

Worked Example

A solicitation requires afdb selection method, but one controlling input is missing. The proposal team applies this rule: Map the notice and RFP to the stated selection method, forms, technical threshold, and financial treatment. It records the gap and owner, withholds the affected assurance, and proceeds only with content that can be verified. This avoids non-responsive afdb submission.

References

• Proposal skill router — orchestration, profile, reasoning, and release gates.

• Local references/ files for selection methods, safeguards, project cycle, and financial terms.
• ../SKILL.md to combine framework and sector context.

This skill provides the procurement rules, evaluation methodology, safeguard requirements, and scoring intelligence that every AfDB-funded proposal must be built around. Read this before writing any section of an AfDB-funded proposal.

When to Read This Skill

• The ToR references African Development Bank, AfDB, ADB (African Development Bank window), or ADF (African Development Fund)
• The RFP uses AfDB Standard Procurement Documents
• The assignment uses QCBS, QBS, FBS, LCS, CQS, or SSS selection
• The proposal must comply with AfDB's Integrated Safeguards System (ISS)
• The assignment is funded through an AfDB lending operation or grant
• You need to understand how AfDB evaluators score to maximise points

AfDB Overview

The African Development Bank Group comprises three entities:

• ADB (African Development Bank) — sovereign-guaranteed lending to creditworthy RMCs at near-market rates
• ADF (African Development Fund) — concessional lending and grants to low-income RMCs
• NTF (Nigeria Trust Fund) — concessional lending to lower-income RMCs

All three windows use the same procurement framework and safeguard requirements.

Regional Member Countries (RMCs): All 54 African countries are RMCs and eligible for AfDB financing. Non-regional member countries (28 countries including G7 nations, China, India, Brazil) contribute capital but are not borrowers.

Selection Methods for Consulting Services

Under QCBS (the most common method): Technical weighting is typically 70-80%, financial 20-30%. The formula mirrors World Bank practice: winning on technical quality is almost always more decisive than winning on price.

Two-Envelope Procedure

All competitive consulting procurements use two sealed envelopes:

1. Envelope 1: Technical Proposal — opened first, evaluated and scored
2. Envelope 2: Financial Proposal — remains sealed until technical evaluation is complete; only opened for firms scoring above the minimum technical threshold

Financial envelopes of firms scoring below the minimum technical threshold (typically 70-80 out of 100, specified in RFP) are returned unopened.

Evaluation Criteria and Point Allocations

Standard Criteria (QCBS)

Financial Scoring Formula (QCBS)

Financial Score = (Lowest Evaluated Price / Your Evaluated Price) x 100

Total Score = (Technical Score x Technical Weight%) + (Financial Score x Financial Weight%)

Example at 80/20 split:

• Firm A: Tech 82, Price lowest → Financial 100 → Total = (82 x 0.8) + (100 x 0.2) = 85.6
• Firm B: Tech 88, Price 15% higher → Financial 87.0 → Total = (88 x 0.8) + (87.0 x 0.2) = 87.8
• Firm B wins despite higher price

AfDB Project Cycle

Understanding the project cycle helps consultants identify where their services fit:

Project Categorisation (Environmental and Social)

AfDB classifies all projects into four categories that determine safeguard requirements:

Proposal implication: If the assignment involves safeguard compliance work (ESIA, ESMP, RAP), demonstrate knowledge of the correct category requirements. Reference AfDB's Integrated Safeguards System (ISS), not World Bank ESF, even where the concepts overlap.

Domestic Preference and African Consultants

AfDB actively promotes the use of African consulting firms:

• Shortlisting preference: At least one African firm should be included on shortlists where qualified firms exist
• Margin of preference: AfDB may apply a preference margin for national/regional firms in certain procurement methods
• Joint ventures encouraged: AfDB encourages JVs between international and African firms for knowledge transfer
• African consultants database: Firms should register on AfDB's procurement portal

Proposal application: Highlight African team members, local partnerships, and knowledge transfer components. AfDB evaluators view African participation favourably.

Key Differences from World Bank Procurement

Conflict of Interest Rules

Critical disqualification risks (similar to World Bank):

• A firm that prepared the ToR cannot be shortlisted for the implementation assignment
• A firm shortlisted for consulting cannot supply goods for the same project if it creates a conflict
• All evaluators must declare absence of conflicts of interest
• Firms/individuals debarred under AfDB Sanctions Procedures are ineligible
• Cross-debarment: AfDB participates in mutual enforcement of debarment with other MDBs (World Bank, IDB, EBRD, ADB-Asia)

Anti-Corruption and Integrity

AfDB's Integrity and Anti-Corruption Department (PIAC) investigates fraud and corruption in Bank-funded operations. Five sanctionable practices:

1. Corrupt practice — offering, giving, receiving, or soliciting anything of value to influence action
2. Fraudulent practice — misrepresentation of facts to influence procurement
3. Collusive practice — arrangement between bidders to establish artificial prices
4. Coercive practice — impairing or harming to influence participation
5. Obstructive practice — destroying, falsifying, or concealing evidence; threatening witnesses

Sanctions: Reprimand, conditional non-debarment, debarment (1-indefinite years), debarment with conditional release, restitution/financial remedy.

Reference Files

Load these references for detailed procedural requirements:

Read the relevant reference file for detailed guidance beyond this summary.

Based on: AfDB Procurement Policy for Bank Group Funded Operations (2015, revised 2023), Rules and Procedures for Procurement of Goods, Works, and Non-Consulting Services (2023), Rules and Procedures for the Use of Consultants (2023), Integrated Safeguards System (ISS, 2023), Independent Evaluation Policy (IDEV), AfDB Financial Products and Terms.