ProjectOrganizer

ProjectOrganizer

Audit, clean, and organize project folder structures.

Trigger Phrases

• "organize this folder"
• "clean up the structure"
• "help me reorganize"
• "what do we have here"
• "list everything"
• "create a template"
• "apply naming convention"

Workflow Routing

Standard Folder Structures

Project Folder (Agency/Client Work)

project-name/
├── README.md           # Project overview
├── SPEC.md             # Requirements/spec
├── meeting/            # Meeting transcripts & notes
│   └── YYYY-MM-DD-topic.md
├── assets/             # Raw inputs from client
├── output/             # Deliverables
├── _internal/          # Internal notes (not shared)
└── archive/            # Old versions

Event Folder

event-YYYY-MM-DD-name/
├── README.md           # Event overview
├── slides/             # Presentation files
├── scripts/            # Speaking scripts
├── data/               # Attendee data, responses
├── assets/             # Images, media
└── follow-up/          # Post-event materials

Guild/Organization Folder

guild-name/
├── README.md           # Overview
├── 1-events/           # Event folders
├── 2-community/        # Community resources
├── 3-vibe-ops/         # Operations
│   ├── projects/       # Active projects
│   └── deals/          # Pipeline tracking
├── 4-agency/           # Client work
│   └── projects/       # Client folders
└── archive/            # Completed/old

Naming Conventions

Folders

• Projects: clientcode-project-name (e.g., roland001-personal-brand)
• Events: YYYY-MM-DD-event-name (e.g., 2026-01-16-cc-workshop)
• General: lowercase-with-dashes

Files

• Docs: TitleCase.md or lowercase-with-dashes.md
• Data: YYYY-MM-DD-description.ext
• Versions: filename-v1.ext, filename-v2.ext

Prefix Conventions

• _internal/ - Not for sharing
• _archive/ - Old versions
• _temp/ - Temporary files (delete later)

Audit Process

Step 1: Inventory

List all contents with:

• File/folder count
• Types of content
• Last modified dates
• Size (if relevant)

Step 2: Identify Issues

• Inconsistent naming
• Duplicates
• Orphaned files
• Missing structure
• Old/stale content

Step 3: Propose Changes

Present reorganization plan:

• What to rename
• What to move
• What to archive
• What to delete
• New folders to create

Step 4: Execute (with approval)

• Create new structure
• Move files
• Rename as needed
• Archive old content

Quick Commands

list

Show folder contents with context

audit

Full structure analysis with recommendations

apply-naming

Fix naming to match conventions

create-structure

Create standard folder structure

archive-old

Move old content to archive

Integration

• MeetingProcessor: Ensure meeting outputs go to correct folders
• FounderOps: Set up new project folders properly
• DailyUpdate: Track organization tasks

Example

Request: "organize the my-project folder"

Output:

## Folder Audit: my-project

### Current State
- 4 main directories
- 12 project subfolders
- Mixed naming conventions
- Some orphaned files in root

### Issues Found
1. ❌ `16jan-cc-event` should be `1-events/2026-01-16-cc-workshop`
2. ❌ `vibe-ops` should be `3-vibe-ops`
3. ❌ Loose files in root: `notes.md`, `todo.txt`
4. ❌ Duplicate: `proposal.md` and `proposal-v2.md`

### Proposed Changes
1. Move event folder to events directory
2. Rename vibe-ops with prefix
3. Move loose files to appropriate locations
4. Archive old proposal, keep v2

### Execute?
[y/n]