Report Important Information to my Line Manager
Quickly notify your line manager of an issue, incident, or important update — delivered as an email or Teams message, with an optional coordination chat.
When NOT to Use
- General manager lookups ("who is my manager") — use people tools directly
- Scheduling a meeting with your manager — use schedule-meeting
- Replying inline to an existing thread from your manager — use Outlook reply directly
- Updates aimed at leadership broadly or the wider team — use stakeholder-comms
Workflow
Resolve the manager. Call
GetManagerDetailsto get name and email. If no manager is configured, stop and tell the user.Gather context with one combined question. Use
AskUserQuestionto ask:- Channel: Email or Teams message
- Criticality: Notify, Important, or Critical
- Topic / what happened (free text — or reference an existing email/Teams message ID)
- Anyone else to copy in (optional)
If referencing existing content, retrieve it first:
GetMessagefor an email,GetChatMessagefor a Teams message. Quote the relevant excerpt in the body.Draft the message using this template:
- Subject / headline:
[CRITICAL] | [IMPORTANT] | [FYI] — <topic>(only Critical and Important get a bracketed prefix; Notify uses plain subject) - Body:
- What happened — one or two sentences
- Impact — who/what is affected
- What I need from you — explicit ask, or "for awareness, no action needed"
- Source — link or quote of the underlying email/message if applicable
- Subject / headline:
Preview and confirm before sending. Show the full drafted subject and body. Ask: "Send this now, or change anything?" Do NOT send Critical or Important messages without explicit confirmation. Notify-level may send directly if the user has already approved the draft.
Send:
- Email mode:
SendEmailWithAttachmentsto manager (CC any extra recipients). - Teams mode:
PostMessagewithrecipients=[manager email, ...extras].
- Email mode:
Optional coordination chat — only for Important or Critical, and only if the user said yes in step 2:
CreateChat(group if extras included) with topic =<criticality> — <short topic>(e.g.Critical — Prod outage 02 May).
Guardrails
- Never send a Critical or Important message without showing the full draft and getting explicit confirmation.
- If the manager cannot be resolved, stop — do not guess or fall back to skip-level without asking.
- Do not create a coordination chat unless the user opted in.
- Keep the message concise — manager's time is the constraint.